Regular Meeting - Youth Commission
City of Brentwood
Wednesday January 4, 2006 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER:
The meeting was called to order at 7:08 PM. by Chairperson Taylor Brinkman.
The roll was called by Secretary Luke Barnesmoore. Commissioners present at roll call as follows. Chairperson Taylor Brinkman, Commissioners Luke Barnesmoore, Sarah Simmons, Matthew Strauss, Leah Hocking, Mickell Escobar, Christine Mendez and Subcommittee member Chris Walker. Commissioners Brianna Swisher, Belen Sidhu and Belinda Ordaz were absent at roll call. Others present were Tom Burt, Recreation Supervisor, and Adult Advisors Clay McNamara and Kiko Ceja. Adult Advisor Anamarie Torres was absent.
Olivia Ruiz, Recreation Supervisor - Spring to Life Fun Run.
Ms. Ruiz was not present so this presentation was canceled.
There were no changes to the Agenda.
1. Approval of minutes of Regular Meeting on December 7, 2005. (T. Brinkman)
Commissioner Matt Strauss moved the approval of the minutes of the December
meeting be approved, motion seconded by Commissioner Barnesmoore, motion carried unanimously.
2. DISCUSSION/ACTION Activities event on January 27, 2006. (K. Ceja)
Mr. Burt introduced Adult Advisor Ceja and he included Adult Advisor Clay McNamara
and they gave a dual presentation of the proposed event. Mr. Burt when introducing the presenters explained that this event is planned for approximately three weeks from this date and it is imperative that the Commissioners commit for this and schedule themselves to be present, otherwise the activity will not be a success. Mr. Ceja said that they have scheduled the Activity for Friday, January 27, from 6:00 to 9:00 p.m. He asked the Commissioners how many of them planned to be present. Commissioners asked some questions as to the time frame as some could be present at the beginning of the activity and some at latter part of the evening. Volunteers were Commissioners Hocking Mendez, Escobar, Strauss, Simmons and Brinkman. Also volunteering was Subcommittee member Chris Walker. Commissioner Escobar may have basketball that evening but will come immediately after that. Commissioner Simmons may have to be gone after 8:00 p.m. for a soccer game. Those not present at this meeting will be contacted for availability. Commissioner Barnesmoore asked if they would like volunteers from Leadership classes and the response was to the affirmative.
Recruitment of sixth graders will be handled by Commissioners Simmons, Barnesmoore and Strauss at Edna Hill and Bristow Schools. They will go to the classrooms and talk about the event to the students on Tuesday, January 17. Commissioner Barnesmoore will bring people from his Leadership Class. Mr. McNamara will also email his Leadership Class Advisor. The following day there will be an informational meeting with Mr. McNamara, Mr. Ceja and the subcommittee members and flyers will be handed out at that time for distribution the following days. The final letters will be produced for handout three or four days prior to the event. Those wishing to attend will be accepted on a first come, first served basis. They would hope to be able to achieve a fairly equal balance between male and female. They are hoping to get 50 total if possible, however since the Community Center can hold more, this figure is somewhat flexible. Discussion on how this can be done to achieve the balance. There was discussion of final subcommittee meetings to organize and finalize all the arrangements. Commissioner Strauss said he felt the announcements should get out early. There was discussion of a traveling trophy between the two schools. Final time to turn in permission slips to attend the activity was discussed and prizes for each winner in the games. Tee shirts from Youth Commission one suggestion. Commissioner Barnesmoore was concerned about getting enough people from Edna Hill; he will get it into the announcements at that school by Friday, January 6th, and will ask Leadership Advisor for announcements to the class and will want to put up posters also. Commissioner Strauss suggested that the subcommittee members contact each other to update on how many permission slips they are receiving so they can keep track of the numbers and if there is a balance of the male Vs female.
Mr. McNamara then discussed the format of the activities, he said that there will be a check-in time from 6:00 to 6:15, there will be music playing as well. 6:15 to 6:25 will be an introduction of the Youth Commission by Chairperson Brinkman and other Commissioners. The first game will be an “ice breaker”, Simon Says from 6:30 to 6:40. Commissioner Simmons volunteered to handle the “ice breaker”, she and Commissioner Strauss will also explain the games at this time.
6:45 to 6:55 all of the games will be explained and wrist bands will be handed out in order to break up the participants into smaller groups. Wrist bands will be different colors for each game and also for opposing participants. Youth Commissioners Strauss and Ordaz will handle the sign-up table, along with assistance from the adult advisors, and other Commissioners if needed.
Game #1 will be a quick game from 7:00 to 7:10 and Commissioner Hocking will be in charge of that activity. From 7:10 to 7:30 game number 2 will be played with Subcommittee member Walker in charge. 7:30 to 7:40 will be a break in the games and an opportunity to mingle. Game #3 will be Across the River and Commissioner Escobar will be in charge of this game, this will be from 7:40 to 8:00. Final game number 4 will be from 8:25 to 8:30 and Commissioners Strauss and Mendez will be in charge of this game. After that awards will be given out and Commissioner Barnesmoore and Subcommittee member Walker will do this part with assistance of others if necessary. After that music will be played and attendees will be checked out. There will be time for socializing and dancing if they wish. Parents will have to be notified of the exact closing time so there are no problems in arranging to pick up the students at the right time.
Mr.Burt then said that only students from Brentwood will be able to attend and students must have their identification card to get into the Community Center. He said the time for departure should be clearly defined, could be 8:30 or 9:30 for parent’s information.
The subcommittee meeting will be held Tuesday, 7:00 p.m. January 10, 2006 at Bristow, Mr. Ceja will set this meeting up and call the members regarding where in the school it will be held.
There was some further discussion on the Activities Night. Chairperson Brinkman thought it should be continued as a sixth grade event, not to expand to the higher grade levels.
3. DISCUSSION Treasurer’s report. (L. Hocking)
Commissioner Hocking reported that there is a balance of $50,494.81 in the Youth Commission’s account.
4. DISCUSSION Ski Trip Registration Update. (M. Escobar)
Commissioner Escobar read from the Staff Report which indicated that the next ski trip will be January 28 at the Sugarbowl Resort. The second trip is planned for February ll. Tickets will include lift tickets and transportation. Mr. Burt said that the flyers have been completed for both trips and he had them with him for the Commissioners to distribute. He urged those wishing to go on the trip in January to sign up soon as they have been receiving calls at the office and the buses tend to fill up quickly. The February 11th trip will be to Sierra at Tahoe. Mr. Burt has sent a press release to the Brentwood Press as well as the flyers and advertisement in the Activities Guide. Commissioner Hocking will make the announcement at Liberty High School.
Announcements will be at Heritage as well. Flyers will be in teachers’ boxes at Edna Hill and Bristow. He hopes to fill at least one bus. Commissioner Mendez has a group of six and Chairperson Brinkman will be going for sure as well as Commissioners Hocking, Simmons, Strauss and Barnesmoore. Tickets are $47.00. Mr. Burt will reserve about 15 spaces for Commissioners; however he urged them to purchase tickets as soon as possible as people are registering over the Internet and phone as well as walk-in.
5. DISCUSSION/ACTION Job Fair Date in 2006. (C. Mendez)
Mr. Burt asked the Commissioners what time they wished to host the Job Fair on March 7th. After some discussion the Commissioners said they did not think the weekday date was good since many students have after school activities. Mr. Burt said the Community Center was available on March 11, but they would have to be completed with the fair and out of there by 12:00 Noon. Commissioner Hocking moved to change the date to March 11, from 10:00 to 12:00 Noon at the Community Center. Motion seconded by Commissioner Strauss, motion carried unanimously.
6. DISCUSSION Report on Breakfast with Santa. (M. Strauss)
Commissioner Strauss said he would turn this report over to Commissioner Barnesmoore since he was not there. Commissioner Barnesmoore said it was good; however he did not wear a costume. Other Commissioners said they felt it was a good time and they enjoyed it.
7. DISCUSSION/ACTION Job Fair Commercial. (L. Barnesmoore)
Mr. Burt said the Job Fair Commercial would be coming up soon, and will be doing the camera shot in February. He has contacted Mr. Allan Payton and asked him to figure out the production costs as well as costs pertaining to running the commercial on T.V. He hopes to be able to give a date and time for shooting the commercial at the February meeting. Discussion of time to shoot and run the commercial plus the costs involved. Money will need to be allocated for the filming and running of the commercial. Commissioner Strauss moved to set aside $5,000 for the filming,
production and airing of the Job Fair Commercial. Commissioner Barnesmoore seconded the motion, motion carried unanimously. Mr. Burt then said that they should also consider putting aside money for miscellaneous supplies for use at the Job Fair. Commissioner Barnesmoore moved to set aside $2,000 for banners, and other miscellaneous items for the Job Fair. Motion seconded by Commissioner Hocking. Motion carried unanimously.
At this time the Chairperson moved back to Item 2, Activities Night.
Mr. Burt said that staff would recommend that the Youth Commission set aside $500 for expenses involved in holding the Activities Night event. Commissioner Hocking moved that $500 be set aside for purchase of tee shirts and other items for the Activities Night. Motion seconded by Commissioner Escobar, motion carried unanimously.
Mr. Burt passed out the flyers for the two upcoming ski trips.
REQUEST FOR FUTURE AGENDA ITEMS:
Ski Trip Update/Recap Sugarbowl
Job Fair Update
Activities Night Recap
Plan commercials for Job Fair/date and review
Recruitment for new youth commissioners
The meeting was adjourned at 8:02 p.m. by Chairperson Brinkman.
Betty Jo Whincup