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Youth Commission Minutes October 4, 2006
Regular Meeting - Youth Commission
City of Brentwood
Wednesday, October 4, 2006 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

The meeting was called to order at 7:15 p.m. by Chairperson Belinda Ordaz

All stood for the Pledge of Allegiance

Commissioners present for roll call were Mickell Escobar, Christine Mendez, Belinda Ordaz and Sarah Simmons. Commissioners absent were Luke Barnesmoore, Taylor Brinkman, Leah Hocking, Matt Strauss, Stephanie James and Brianna Swisher.

Adult Advisors present were James Martinez and Officer Mark Louwerens. Adult Advisor Kiko Ceja and Julie Truesdell were absent. City Staff Liaison Tom Burt and Barbie Gary were also present.

No presentations

Tom Burt, City Staff Liaison and Recreational Supervisor introduced Barbie Gary and announced a roll change which will be effective in January 2007, when Barbie Gary, Recreational Supervisor, will become the Staff Liaison person for the Youth Commission replacing Tom Burt. He said he will be continuing to work with Ms. Gary through January, which will then be his last month with the Youth Commission and Ms. Gary will then assume his responsibilities. She will also be working with him and the other Adult Advisors in preparing for the Teen Forum.

Ms. Gary introduced herself to the Commissioners that were present, and was welcomed by Chairperson Ordaz.

There were no changes to the agenda

Mr. Burt commented on the Staff Report that was on all of the Commissioners desk on the subject of the required ethics training which will be held on Thursday October 26, from 6:00 to 8:00 p.m. and also on November 15, a Wednesday, from 6:00 to 8:00 p.m. This is a required training for all Commissioners according to state law AB1234. He emphasized that this is a mandatory training session. He suggested the October 26th training session.

No comments from local students from LMC attending the Commission meeting.

1. Approval of minutes of Regular Meeting on September 6, 2006 (T. Brinkman)
2. Update on Fiscal Status for ‘06/07 budget year. (L. Hocking)
Since there was not a quorum present for the meeting, no action could be taken. Action on the Consent Calendar will have to be carried over to the November meeting.

3. DISCUSSION ITEM Review of Marsh Creek Clean-up. (M. Strauss)
Commissioner Escobar said that it went well.

4. DISCUSSION ITEM Update on Homecoming Parade (B. Ordaz)
Chairperson Ordaz reported that it will be held October 20 and asked that all Commissioners be at the parade route starting point between 5:00 and 5:30 p.m. The starting point will be at First and Birch, and will go immediately after the City Officials. Convertibles have been obtained for them to ride in the parade. Parade will start at around 6:00 p.m. Chairperson Ordaz will be there to give them directions.

5. DISCUSSION ITEM Volunteers are needed for Monster Mash event. (S. Simmons)
Commissioner Simmons reported that the Monster Mash event will take place on Saturday, October 21, from 5:00 p.m. until 6:30 p.m. This is the day after Homecoming. Volunteers to assist in the Monster Mash can earn community service hours when volunteering for the event. Mr. Burt described the activities and said it was very similar to Breakfast with Santa and Lunch with Bunny. It was formerly the Frankenstein event, and will be a lot of fun. They should come in costume if possible. Commissioners Simmons, Escobar and Ordaz volunteered. Commissioner Mendez will come if scheduling permits.

6. ACTION ITEM Supplies and meeting location for Hometown Halloween.
Burt and Ms. Gary will pick out give-away items. Suggestions were beads, bracelets and things that would be easy to carry around and pass out. Since this was an action item and no quorum present, Mr. Burt will take care of this and notify the Commissioners not present of his decision.

7. ACTION ITEM Final Decision on Tour de Starbucks in November. (L. Hocking)
Mr. Burt turned this item over to Officer Louwerens to discuss whether or not this event could still take place in the limited time left for the planning and in lieu of the other events coming up in October. Officer Louwerens said that he will need to talk with the PAL Board to discuss this event. He commented on the amount of local Starbucks stores in Brentwood that would participate in this type of event. He felt that there should be one annual event with the bike ride such as previously done this year. He discussed the logistics of working with Starbucks and their employees on this type of event and other smaller ones that could also be considered. November is also not a good choice of time for an outdoor event. He suggested a different type of event in the winter, such as bowling, basketball, etc. PAL should be contacted to participate in this type of event as well. General discussion resulted in the consensus of bringing the subject back in November to discuss as a Starbucks event for the following year. Due to lack of a quorum, Mr. Burt will look into other options for this type of fund-raiser, but not a bike ride.

8. DISCUSSION ITEM Overview of Year in Review presentation to City Council (B. Ordaz)
Chairperson Ordaz reported that she and Commissioners Hocking and Strauss did the year end report to City Council on September 12, 2006. She felt it went well, and said that they received the usual good support from the City Council. She felt it was well done, and Mr. Burt also commented that he heard that they did a great job in this report. He complimented them; Adult Advisor Martinez said he was there and they did an excellent job.

9. ACTION ITEM Formation of subcommittee for Teen Forum in December (J. Martinez)
Adult Advisor Martinez said that a letter needs to be sent to the high school superintendents regarding the forum and releasing the students that will be participating. Arrangements for buses to bring the students to the forum also needs to be coordinated with the schools. The same subcommittee which consisted of Chairperson Ordaz, Commissioners Escobar, Mendez, Swisher and Brinkman to coordinate with the two high schools will remain the same. All other previous plans will remain the same. Officer Louwerens suggested inviting the facilitator to the next Commission meeting. Mr. Burt suggested a meeting with the Adult Advisors and himself and Ms. Gary and go over the responses they had received from questionnaire from the principals. This might be in place of inviting the facilitator to the regular Commissioner. Mr. Burt will send out some emails and firm up these plans. Mention made of the fact that there will be a new police chief at that time who will probably want to be involved in the forum as well. Mr. Burt reminded Commissioners Escobar, Mendez and Chairperson Ordaz that this will be discussed in more detail in November at the regular meeting and also at a subcommittee meeting. He will work with Ms. Gary on putting together packets and other information.

Commissioner Simmons asked what time they should be present for the Hometown Halloween activities. Mr. Burt said they should plan to be there by 4:30 p.m. The event starts at 5:00 and is over at 8:00 p.m. All will be called and told where to meet and what time prior to the date.

Teen forum Discussion
Update on Activities Night
Review of Monster Mash
Review of Homecoming parade
Review of Hometown Halloween
Holiday social in December
Ski trips
Breakfast with Santa
Starbucks fund-raiser

Chairperson Ordaz adjourned the meeting at 7:47 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445