Wednesday, November 2, 2005 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, Ca. 94513
CALL TO ORDER:
The meeting was called to order at 7:05 p.m. by Chairperson Taylor Brinkman
The roll was called by Secretary Luke Barnesmoore. Commissioners present at roll call as follows. Chairperson Taylor Brinkman, Commissioners Luke Barnesmoore, Mickell, Escobar, Christine Mendez, Belinda Ordaz, Sarah Simmons, Matthew Strauss and Subcommittee member Chris Welker. Commissioners absent at roll call were Leah Hocking, Belen Sidhu and Brianna Swisher.
Staff member Tom Burt, Recreational Services Supervisor, and Kiko Cejas, Adult Advisor were present. Adult Advisor Anamarie Torres was absent, Officer Mark Louwerens was also absent.
Adult Advisor Clay McNamara arrived at 7:14 p.m.
There were no changes to the Agenda.
1. Approval of minutes of Regular Meeting on October 5, 2005. (T. Brinkman)
Commissioner Matt Strauss moved the approval of the minutes of the October meeting, motion seconded by Commissioner Luke Barnesmoore, motion carried unanimously.
2. Distribution of new Youth Advisory Commission By-Laws. (T. Burt)
Mr. Burt distributed the new By-laws to all of the Commissioners present. He said that these revised By-laws included the suggestions made by the Commissioners at a previous meeting and have been approved by the City Council.
3. DISCUSSION/ACTION Activities Event on November 18. (K. Ceja)
Mr. Ceja reviewed what had been previously discussed at the October meeting. Subsequent to this a subcommittee meeting was scheduled and held. Changes in the original plan to have only the sixth grades invited to the first event, rather than a combination of all sixth, seventh and eighth grades. This could then focus the first event on activities for one grade level only. Mr. Cejas said the time is now running out and his concern that not enough could be done in the short time now for a November event to make it successful. He said it will fall to the Leadership classes to do most of the work, and would prefer postponing the activity now until January. However, he does feel that between now and the newly planned date of January 27th; the subcommittee needs to continue to meet. Final details will have to be formed. Commissioner Strauss said that at the October meeting five or six Commissioner volunteered for the subcommittee and only he and Commissioner Hocking attended the meeting. He said that they need to decide on a set subcommittee that definitely knows that they will make all the meetings, unless a very important reason not to attend. Commissioner Barnesmoore said that November 18 is also the date of the social at his school and probably no one would attend. Discussion of whether or not they would still consider having all three grades included. Mr. Cejas said at this point probably start with sixth grade and try for a second activity night for seventh grade and probably not try for the eighth grade this year. Adult Advisor McNamara discussed the amount of planning involved in this type of event. Commissioner Simmons suggested not holding the event for eighth grade this year. Commissioner Strauss also said that if the event is held in January they may be able to use the new Heritage High School facilities. Mr. Burt asked for volunteers for this subcommittee by raising their hands. Those Commissioners volunteering were Strauss, Simmons, Brinkman and Barnesmoore. Commissioner Hocking though not present had previously agreed to continue on the subcommittee. Commissioner Strauss moved that the Activities night be moved from November 18, 2005 to January 27, 2006. Motion seconded by Commissioner Simmons. Motion carried unanimously.
Mr. Ceja said he will move ahead with these subcommittee members and if any others wish to serve later he will contact them. Mr. Burt will email both Adult Advisors and set up a time for the next subcommittee meeting.
4. DISCUSSION/ACTION Treasurers Budget Report. (L. Hocking)
Commissioner Hocking was not present; however Mr. Burt said the treasury was in good shape.
5. Discussion/Action 2006 meeting dates. (B. Sidhu)
The high school schedule was passed around so that meeting date for 2006 could be set without conflict with school schedules. The following dates were scheduled; January 4, 2006, February 1, March 1, April 5, May 3, and the regular June meeting date would be graduation. There followed discussion as to when the June meeting should be held. Motion by Commissioner Escobar to hold the June meeting on June 14, 2006. Motion seconded by Commissioner Barnesmoore. Motion carried, with two Commissioners opposing.
6. DISCUSSION Hometown Halloween Recap. (T. Brinkman)
Chairperson Brinkman said it was fun and felt the bracelets were very successful. They had some pizza thanks to Chris, Commissioners thanked her for that treat. Mr. Burt asked the Commissioners if they thought this was something they felt they should be a part of next year. They said they thought so, felt it would be nice to get a little more recognition for the Commission.
7. DISCUSSION/ACTION Ski Trip Dates and Locations. (C. Mendez)
Commissioner Mendez did not have too much information. Chairperson Brinkman who had been on most of the Commission sponsored ski trips. He said that the previous year there were two trips, with two buses at $1300 each. The trips were to Sugarbowl and Sierra Tahoe. The buses were to accommodate teens in one bus and families in the other. $2600 had been set aside from their treasury for these trips. Commissioner Strauss read the information included in each of the Commissioner’s packet - the staff report regarding this event. The staff report recommends that the trips this year be held on Saturday, January 28, 2006 and Saturday, February 11, 2006. They recommended that the first trip be to Sugarbowl. Staff also will authorize the amount of $5,000 to be set aside for these trips. The expenses will include transportation and lift tickets. There was some discussion on the cost of the buses this year, Mr. Burt felt it would probably be more costly this year. Questions on how the trips are advertised by Adult Advisor McNamara, Chairperson Brinkman said it is advertised with flyers, posters and in the Activities Guide. There are also announcements at the schools. Discussion of which resort they should choose for each trip. Commissioner Escobar moved that the first trip on January 28, 2006 be to the Sugarbowl Resort and that the second ski trip on February 11, 2006 be at Sierra at Tahoe. She also moved that $6000 be set aside for these two ski trips. Motion seconded by Commissioner Mendez, motion carried with one opposing vote.
8. DISCUSSION/ACTION December Meeting Location. (M. Escobar)
Commissioner Escobar discussed the December meeting and the fact that this is also their annual Christmas social function. There was discussion as to where it should be held and whether they should give gifts and the cost to be set for these gifts. She described the previous year’s event at Cap’s Restaurant. Commissioner Strauss moved that the December Meeting/ party at Cap’s Restaurant in Brentwood at 6:00 p.m. Motion seconded by Commissioner Ordaz, motion carried unanimously. Motion then made to set aside $600 to cover the cost of the meeting and dinner at Cap’s Restaurant by Commissioner Barnesmoore. Motion seconded by Commissioner Ordaz, motion carried unanimously.
There was discussion of the gift exchange and cost of the gifts. The white elephant type of exchange was discussed and explained to the Commissioners. Commissioner Mendez moved to have a “white elephant” type of gift exchange with a minimum amount of $10 cost for each gift. Commissioner Strauss seconded the motion, motion carried with one opposing vote.
9. DISCUSSION/ACTION Skate Competition. (C. McNamara)
Chairperson Brinkman said he had been informed that this item was not to be discussed at this meeting. Mr. Burt said that this was discussed at the last PAL Board meeting and the March 11 date was changed to either June or July. This event is being sponsored by the PAL Board and they are only asking for some type of assistance from the Youth Commission. This will be discussed at some future meeting.
10. DISCUSSION/ACTION Job Fair Date in 2006. (B. Swisher)
Commissioner Swisher was not present at the meeting so Mr. Burt said they need to set a date for this function. He recommended dates of either April 2 or March 11 in 2006. School schedules were passed out to the Commissioners so they would know what the various schools have scheduled and when Spring Break falls this year. There was discussion of these dates by the Commissioners. Mr. Burt recommended the date of March 11, 2006. Commissioner moved to hold the Third Annual Brentwood Job Faire on March ll, 2006 from 11:00 a.m. to 1:00 p.m. Motion seconded by Commissioner Barnesmoore, motion carried unanimously.
11. ACTION T- Shirt distribution. (M. Strauss)
Mr. Burt announced that for those who were not present at the previous meeting he had the T-shirts available for them; also, all those who only received one, Adult Advisor Cejas will assist them in picking out a second shirt.
Commissioner Strauss asked about the status of Adult Advisor AnaMarie Torres since she has not been present at the meetings and Commissioners have not met her. He wondered why she does not attend the meetings. Mr. Burt said her situation is similar to a previous Adult Advisor who said other commitments precluded them from attending the meetings. He has sent her a letter for her to resign and she was given until November 10 to respond. If she does not respond then he will do a staff report for City Council and it will be put on their Consent Calendar to remove her as an Adult Advisor, then the position will have to be re-opened. He is hoping to get someone from Edna Hill in this position, or someone from Liberty High School or Heritage High School.
REQUEST FOR FUTURE AGENDA ITEMS:
Ski Trip Update
The meeting was adjourned at 7:48 p.m. by Chairperson Brinkman
Betty Jo Whincup