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City Administration
CITY OF BRENTWOOD YOUTH COMMISSION
Wednesday October 5, 2005 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, Ca. 94513

CALL TO ORDER:
The meeting was called to order at 7:00 p.m. by Chairperson Taylor Brinkman

ROLL CALL:
The roll was called by Chairperson Brinkman. Commissioners present at roll call were Matt Strauss, Belinda Ordaz, Leah Hocking, Sarah Simmons, Brianna Swisher, and Christine Mendez. Commissioners absent at roll call were Belen Sidhu, Luke Barnesmoore, and Mickell Escobar. Subcommittee member Chris Wallar was not present.

Staff member Tom Burt, Recreational Services Supervisor, and Officer Mark Louwerens of the Brentwood Police Department were present. Adult Advisors Kiko Ceja, Clay McNamara and Anamarie Torres were absent.

PRESENTATION:
Jeff Altman gave a presentation regarding ideas for fund-raiser for PAL. He briefly discussed some ideas for the Commissioners and gave a tentative date of March 11, 2006. This will be
a competitive type of event. Chairperson Brinkman said that he felt that it would be a good idea and that the Commissioners would definitely be interested in helping. Other Commissioners agreed, and the item will be put on a future agenda.

AGENDA REVIEW:
There were no changes to the Agenda.

CITIZENS COMMENTS:
None

CONSENT CALENDAR:
1. Approval of minutes of Regular Meeting on September 7, 2005. (T. Brinkman)
Commissioner Belinda Ordaz moved the approval of the regular meeting minutes of September 7, 2005. Commissioner Straus seconded the motion, motion carried unanimously

SCHEDULED MATTERS:
2. DISCUSSION/ACTION Activities event on November 18, 2005. (M. Strauss/S. Simmons)
Commissioner Strauss outlined some ideas that have been formed in a subcommittee that met with Adult Advisor Cejas and McNamara. Ideas brought to the Commissioners for decision were that they want it to be a paid event, but just enough to break even. Possibly two or three dollars per student and food should be served at sometime during the event. They suggested 100 Bristow participants and 100 Edna Hill participants that should be split up 30/30/30 per grade. Also, once that amount was filled allow 10 extra for each school. The sign ups should be at the schools the first week in November. At the sign up time passes would be given out but no money taken. An agenda would be mailed to the parents so they would know that it was sponsored by the City of Brentwood Youth Commission. Commissioner Strauss and Commissioner Simmons would handle the recruiting at Bristow and Commissioner Barnesmoore and his leadership class would handle the recruiting at Edna Hill. Questions for the Commission were if they wanted to purchase an award or trophy for winners. He asked for opinions from the Commissioners. Commissioner Hocking asked how the competitions would be held. Commissioner Strauss said there would be possible six competitions; based on difficulty with each school opposing the other and points for each winner in the different competitions. Winner would have the most points. Questions if each class would be split up to compete separately. There was discussion of this mixing of the grades. Mr. Burt suggested having first competitive event for one grade only, 6th, 7th or 8th only. He like the format but then have one or two more events for each other grade level. He also said that all participants would have to bring their school ID’s and show them at the door. He will be forming a subcommittee to work on this and finalize the ideas; however decision must be made at this meeting on how the different grades would be invited to attend the first event. Discussion of what facility would be available and at this time it appears the only one available would be the Community Center. Mr. Ceja had contacted Heritage High School but their facility will not be available until after January 1, 2006. The Community Center does limit the amount of people that could attend, however Mr. Burt said he would check on the availability of the old gym at Liberty High School. He also expressed his concern that for the type of activities planned they would need considerable space to accommodate over 200 people and those types of activities. There was discussion of using the facilities of the two schools. Commissioner Strauss gave a brief schedule of how the event would proceed as planned by himself and the two Adult Advisors. Chairperson Brinkman asked if the trophy would be a traveling one that would go to the winning school each year. All thought that a good idea. Types of competition would be tug-of-war, races and some problem solving games. They would play music at an intermission and serve food and then have music again at the end and award the prizes (trophy).

Mr. Burt said that they need to decide the facility when they meet in November. Format and how the invitations would be issued must be decided first now. There was discussion of which grades should be invited to the first one. Adult Advisors have decided that at least two events will be held, one in November and one in January. Discussion of inviting one grade, such as sixth grade invited to first event and then seventh to second. Commissioner Ordaz suggested different types of events for each grade level. There was suggestion also to invite sixth and seventh grades to first event in November and eighth grades to January event. Other ideas also discussed.

Commissioner Sidhu arrived at 7:23 p.m.

The Commissioners decided they would survey the attendees at the event to see what they liked and opinions as to what they might want in future events. Chairperson Brinkman moved that the first activities night be held November 18, and that only sixth grade classes be invited to attend.
Commissioner Sidhu seconded the motion, motion carried unanimously.

Mr. Burt then asked for volunteers for the subcommittee, Commissioners Strauss, Simmons, Brinkman, Hocking and Swisher volunteered. Commissioner Sidhu said it depend on when the meeting is held. The subcommittee will meet Wednesday, October 12 at 12:00 p.m. at Willys Bagels. The meeting will probably last until about 1:30 or 2:00 p.m.

3. DISCUSSION/ACTION Treasurers Report. (L. Hocking)
Commissioner Hocking reported a balance of $21,754.27. $642 was spent in the previous month on supplies for the Youth Commission.

4. DISCUSSION Fall Social Recap. (T. Brinkman)
All agreed that it went well. The Commissioners mingled with the guests.

5. Discussion/Action Supply order for Hometown Halloween on 10/29. (B. Ordaz)
Commissioner Ordaz said that they need to discuss what they are going to order for the event and how much money will be needed to be set aside. Mr. Burt mentioned that subcommittee member had reported at the previous meeting that his mother worked at a candy company, he believed it was Hersheys and they could get all the candy they needed, however, he wished to suggest an alternative to giving out candy. He said that the Parks and Recreation Department is currently campaigning on health and wellness. And because of this at the Garin Harvest Festival at the Garin School which takes place on October 28, 2005, from 5:00 to 7:00 p.m., they will be giving out health and wellness information. This could be in the form of wrist bands with a slogan on them regarding the subject. He said this same item will be used on Hometown Halloween the following night. He said this is similar to what Commissioner Sidhu had brought up at the previous meeting regarding assistance to the hurricane victims. Since this time someone has come to the Parks and Recreation Department with the offer to sell these wrist bands with whatever slogan is desired and that up to 50,000 can be made. The cost would be 27cents a piece. He said these bracelets can be made in glow in the dark and would be also a safety symbol for kids trick or treating on Halloween night. He suggested a slogan of City of Brentwood, Parks and Recreation Department, making healthy habits fun. He said he could look at other items as well. However, he wondered if the Commissioners were comfortable with not giving out candy, and going a different route with something more geared toward health and wellness. They would be free items and could still be fun and would promote the department and the Youth Commission as well as safety. There was discussion of sizes and colors of the bracelets. Commissioner Strauss moved to set aside an extra $2,000 in addition to the original $1,000 set aside for purchase of the glow in the dark wrist bands to give away at the Garin Festival and also at the Hometown Halloween. Commissioner Swisher seconded the motion, motion carried unanimously. The wrist bands would have the quotation “Brentwood Parks and Recreation, “making healthy habits fun”. The Commissioners will have information at their table on the Commission and will be wearing their Commission shirts.

6. DISCUSSION Marsh Creek Clean-up review. (M. Escobar)
Since Commissioner Escobar was not present, Chairperson Brinkman commented on the clean-up. He said it went well, they found a lot of trash, including used oil, mattresses etc. They were featured on TV.

7. DISCUSSION Homecoming Review. (C. McNamara)
Adult Advisor McNamara was not present, however Commissioner Strauss said that it went very well, they had two convertibles several Commissioners were in the parade. They also had a nice introduction in front of the stage and again at the field. Commissioner Hocking wrote the introduction and description of the Commission that was read at both places. Commissioner Strauss said he felt they should do this again next year. Mr. Burt said much better than trying to build a float.

8. DISCUSSION Executive Committee. (T. Burt)
Mr. Burt explained that the By-laws call for an Executive Committee. This should consist of the Chairperson, Vice Chairperson, Secretary, Treasurer and immediate Past Chairperson. He said that the changes to the by-laws have been moved forward and approved by the Director of the Department. This committee is covered in Article 7, under Committees. He said that on November 8, this Executive Committee will go before the City Council and discuss what the Commission has done up to this point and what they have planned for the balance of the year. Therefore, the committee will have to get together and outline what they will present to the City Council. He will contact the immediate Past Chairperson, Cynthia Fredenberg and see if she would be willing to meet with them. This committee will act as a liaison to the Brentwood City Council and to mentor new appointees to the Commission.

9. DISCUSSION/ACTION T-shirts distribution. (K. Ceja)
Since Adult Advisor Ceja was not present Mr. Burt distributed the new t-shirts to the Commissioners.

COMMISSIONER COMMENTS:
None

REQUEST FOR FUTURE AGENDA ITEMS:
Hometown Halloween Recap
Ski Trip
Skate Event
Hurricane Katrina Box
Activities Night/Subcommittee Report
Holiday Parade
Christmas Party/December Meeting
Starbucks Tour

ADJOURNMENT:
The meeting was adjourned at 8:05 p.m. by Chairperson Brinkman.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder
 
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov