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City Administration
CITY OF BRENTWOOD YOUTH COMMISSION
Wednesday August 3, 2005 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: The meeting was called to order at 7:13 p.m. by Chairperson Taylor Brinkman

ROLL CALL: The roll was called by Commissioner Luke Barnesmoore. Commissioners present at roll call were Luke Barnesmoore, Taylor Brinkman, Christine Mendez, Brianna Swisher, Leah Hocking, Belinda Ordaz, Sarah Simmons, Belen Sidhu and Matt Strauss. Commissioner absent at roll call was Mickell Escobar. Subcommittee member Chris Welker was also present.

Staff member Tom Burt, Recreational Services Supervisor, and Officer Mark Louwerens of the Brentwood Police Department were present. Adult Advisors Kiko Ceja was also present, Adult Advisors Clay McNamara and Anamarie Torres were absent.

PRESENTATION:
Adult Advisor Kiko Ceja will swear in new Youth Commissioners Sarah Simmons and Belen Sidhu for the 2005/2006 term.
Mr. Ceja conducted the swearing in ceremony of Sarah Simmons and Belen Sidhu for the 2005/2006 term.

AGENDA REVIEW:
There were no changes to the Agenda.

CITIZENS COMMENTS:
None

CONSENT CALENDAR:
1. Approval of minutes of Regular Meeting on July 6, 2005.
2. Accept Commission Handbook. (T. Burt)
3. Accept Building on the Brentwood Way - Vision and Strategy. (T. Burt)
Chairperson Brinkman briefly described the Commission Handbook and said that this was a guide for the Commissioners and said all Commissioners should read it and be knowledgeable about its contents. He also discussed the document Building on the Brentwood Way - Vision and Strategy that was also given to each Commissioner at this meeting. Chairperson Brinkman said that this is a two year action plan put out to the Commissioners by the City Council. Mr. Burt explained that these documents were distributed to the Commissioners since they are elected officials and that they should study them.

Motion to accept the Consent Calendar by Chairperson Brinkman, seconded by Commissioner Strauss, motion carried unanimously.

SCHEDULED MATTERS:

4. ACTION Youth Commission Group Photo. (T. Burt)
Mr. Burt said this item would be postponed until the September meeting just prior to the social with the City officials. This will be a mixer and social with all principals, Police Chief, City Council members, etc. This will start at 6:00 p.m. and picture will be taken promptly at 6:45 p.m. just prior to the regular meeting. Food will be served and the regular meeting will follow directly after the social. He asked all Commissioners to wear their Youth Commission shirts. Mr. Burt discussed having a special meeting prior to this to prepare the Commissioners to discuss items of importance with the invited guests.

5. DISCUSSION Explanation of Commission Handbook and Vision & Strategy documents. (T. Burt)
Mr. Burt said that Chairperson did such a good job of describing in depth these items that he did not feel the necessity of elaborating any further. He did emphasize that the Commissioners should read them thoroughly.

6. DISCUSSION/ACTION Fall Social. (B. Ordaz)
Commissioner Ordaz said that Mr. Burt had pretty well outlined what the social will be and Chairperson Brinkman said that they had also decided to invite Guy Houston, the Legislator from this area. If he could not make it then he would send Denette Benz, they had met with them in their trip to Sacramento recently. Adult Advisor said that all of the Advisors have gotten together recently, and he felt it was a great meeting in Sacramento. He said they had decided that they would like to have the Commissioners be prepared to visit with the officials invited to the social and have some items to discuss. They want them to mix more, rather than just stay in their own groups. He suggested questions such as what the officials responsibilities are with the city or school, etc. He would like to be a part of the meeting Mr. Burt had mentioned earlier. He wondered what the Commissioners thought of this idea. This idea was discussed by the Commissioners and Mr. Burt, Officer Louwerens and Mr. Kiko. Commissioners generally decided that they did not feel a special meeting would be necessary. They could decide what issues they wished to discuss later at this meeting.

Mr. Burt also said that money will have to be set aside for the social to provide for the food and drinks that will be served. There was discussion of the type of food that will be served. Commissioner Hocking moved that $350 be set aside for the September Fall Social. Motion seconded by Commissioner Strauss, motion carried unanimously.

7. DISCUSSION/ACTION Cornfest ice delivery recap. (B. Sidhu)
Commissioner Sidhu said that it went well. Commissioner Strauss said there was one time that he and his friend were alone with the radio at the ice truck and did all the deliveries. He said it was fun. Discussion of what the Commission made from this event. Mr. Burt said he had heard a figure of a total of $2,000, with the Commission receiving 50% of that amount. He will be following up on this to get the final figures. There was discussion of a tour of the Starbucks as a fall get-together idea. Chairperson Brinkman asked for comments and ideas for the next year. Some Commissioners said they need more people at night, especially on Saturday and Sunday nights. The shifts need to have a more even amount of personnel. There was discussion of need for carts to deliver the ice.

8. DISCUSSION/ACTION Homecoming 2005. (S. Simmons)
Commissioner Simmons asked Mr. Burt if they wanted a float this year for the Homecoming parade. Mr. Burt and Adult Advisor Ceja discussed the idea of a float and the problems in the previous year with this project. Commissioner Hocking was very much against trying to do the type of float as they did last year. Mr. Burt said that at the recent meeting of the Adult Advisors and himself this was discussed. Mr. Ceja said that they recommended that they not attempt to do the float for various reasons. He suggested having a truck or convertibles for the Commissioners ride in and wear their shirts and display their banner. Commissioners thought this a good idea and seemed to prefer the convertibles. Officer Louwerens suggested passing out candy and balloons to the children along the parade route. They could have some walking behind the vehicles passing out the candy or whatever they decide to hand out. Mr. Burt said that they will need to decide what items they wish to have ordered to give away and allocate the funds so that he can have them in time for the event. Most Commissioners said they would like to have something with their label on it to advertise the Commission to the public. Discussion of how many Commissioners would commit to being in the parade, after a show of hands 7 volunteered. Some could ride in the cars and some walk and also a suggestion that they trade places at times. Commissioner Strauss moved that they not build a float and that they ride in convertibles instead for the Homecoming Parade. Motion seconded by Commissioner Ordaz. Motion carried unanimously.

Vote was taken by a show of hands as to whether they wanted to hand out something at the parade. Also there was a suggestion that they invite Leadership Classes from Bristow and Liberty High School to participate in the parade. Mr. Burt recommended that this year they just participate in the parade with banners and flyers. Commissioner Strauss said he thought he could get banners or posters through his father’s company. Chairperson Brinkman moved that no items be distributed at the parade, motion seconded by Commissioner Strauss. Motion carried unanimously. Mr. Burt and Commissioner Ordaz will work on procurement of the convertibles and have a report at the September meeting.

9. DISCUSSION Recap visit to State Capital to tour and visit Guy Houston. (L. Hocking)
Commissioner Hocking said that they went with Officer Louwerens to Sacramento. They went on a tour of the Capitol and had a picture taken. They had a meeting with Guy Houston and discussed school standards, drugs and other subjects. Chairperson Brinkman said he felt they could have done a better job if they had planned a little more in advance as to what subjects they wished to discuss. Officer Louwerens said he felt they did a very good job. Chairperson Brinkman then added that the Commissioners invited Rep. Houston to their September social and also to any meetings they have that he may be available for.

10. DISCUSSION/ACTION Recap Life after High School Conference. (T. Brinkman)
Chairperson Brinkman was the only Commissioner attending this conference. He said they talked a lot about what the expectations should be right after graduating from high school. Subjects such as plans for college, dating advice, and whether or not to consider military service. He said he definitely recommended that the Commissioners go next year. Currently the rules are that those attending have to be a sophomore, Officer Louwerens suggested lowering this age limit. He was also disappointed that more did not go to the conference.

COMMISSIONER COMMENTS:
Commissioner Hocking gave the Treasurer’s report as follows:
Expenditures from 7-1-2004 to 6-30-2005 were $20,000.00
Balance available was $22,240.00
Leaving a balance remaining $ 2,240.00
Scholarship Fund expended $ 2,000.00
Balance in Scholarship Fund $139.39
Money from Fun Run of about $1,150 and whatever is received from the Cornfest will be added to the Scholarship Fund.

She reported that for the new fiscal year which started on July 1, 2005, they have available $22,397 to spend and nothing has been spent at this time. The first expenditure for the new fiscal year will be the $350 for the mixer in September.

Commissioner Hocking said that she and Commissioner Swisher were discussing purchasing tee shirts instead of the polo shirts. She wanted feedback on this idea. Chairperson Brinkman thought this a great idea. This will be added to the next month’s agenda.

Commissioner Hocking would like to plan a “tour the Starbucks” as a fund-raiser. This could be in the form of a bike ride or a run around to all of the Starbucks in the Brentwood area. She suggested an entrance fee or to ask Starbucks for a percentage of the funds made that day. Chairperson Brinkman said that Starbucks do have a “Grants for Giving” program. This will require a lot of planning and working with Starbucks.

Commissioner Strauss commented on the invitation to the grand opening of the new police station. He also attended as did Chairperson Brinkman. He said it was a very good event and commented what a good facility they have.

Mr. Burt asked Commissioner Swisher if she was going to attend the Citizens’ Advisory Committee meeting and former Commissioner Ashley Clare.

The opening of the new Veterans Park was also discussed by Commissioner Strauss, he asked if anyone went to that, Mr. Burt was there and commented on how hot it was.

There was discussion of the proposed Special Meeting to discuss subjects for discussion at the mixer. It was decided to not hold the meeting, but to be sure and mix and mingle and talk to them about what they do in their positions. Adult Advisor Ceja said that at the meeting in September after the mixer he will ask the Commissioners to comment on what they talked to the various city officials and those attending the mixer about, subjects they discussed.

REQUEST FOR FUTURE AGENDA ITEMS:
Tee shirts
Homecoming
Hometown Halloween
Group photo
Marsh Creek Clean-up, Sept. 18, 2005
By-laws
Fall Social Recap

ADJOURNMENT:
The meeting was adjourned at 8:12 p.m. by acting Chairperson Brinkman.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder
 
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov