| CITY OF BRENTWOOD YOUTH COMMISSION
Wednesday July 6, 2005 at 7:00 P.M.
City Council Chambers
734 Third Street
Brentwood, Ca. 94513
CALL TO ORDER:
The meeting was called to order at 7:09 p.m. by acting Chairperson Taylor Brinkman.
Commissioner Taylor Brinkman called the roll. Commissioners present at roll call were Luke Barnesmoore, Taylor Brinkman, Mickell Escobar, Christine Mendez, Brianna Swisher, Leah Hocking, Belinda Ordaz, and Matt Strauss. Commissioners absent at roll call were Sarah Simmons and Belen Sidhu.
Staff member Tom Burt, Recreational Services Supervisor, and Officer Mark Louwerens of the Brentwood Police Department were present. Adult Advisors Kiko Ceja, Anamarie Torres and Clay McNamara were also present as was subcommittee member Chris Welker. Mayor Swisher was also present as were some family members of the Commissioners.
Adult Advisor Kiko Ceja will swear in new Youth Commissioners and one Adult Advisor for 2005/06 term.
Tom Burt, Recreational Services Supervisor noted that Mayor Swisher will also be handing out certificates to the Commissioners after the swearing in of the new Commissioners and one adult advisor.
Mr. Ceja then conducted the swearing in ceremony of Adult Advisor Clay McNamara and Commissioner Matt Strauss. Commissioner Sarah Simmons will be sworn in at the August meeting.
Mayor Swisher then thanked all of the Commissioners and Adult Advisors for dedicating their time to this Commission. He told them that their commitment to the City is appreciated and that it will give them insight into how the City Commissions function and will prepare them for future service in the community as they grow older. He passed out the certificates of appointment to Adult Advisors Clay McNamara and Kiko Ceja, and thanked them for their service. He also passed certificates to re-appointed Commissioners Brinkman, Escobar, Hocking, Ordaz, Swisher and newly appointed Matt Strauss. Since Sarah Simmons was not present she will receive her certificate at a later date.
There were no changes to the Agenda.
1. Approval of minutes of Regular Meeting on June 1, 2005.
Commissioner Escobar moved the approval of the regular meeting minutes of June 2005, motion seconded by Commissioner Hocking, motion carried unanimously.
2. Accept 2004/05 Year in Review City Council Report from former Commissioners Ashley Clare, Elizabeth Cruz and Cynthia Fredenberg. (T. Burt)
Mr. Burt explained that this was the report that was included in the Commissioner’s packets and had been presented to the City Council in June 2005. He simply wanted this included in this meeting and will now go back into the archives as a part of their history. He said it was very well received and he was proud of the report given by these previous Commissioners. This did not require a motion to accept. Mr. Burt also said that the Commissioners need to read this and other handouts received at this meeting and put them in their manuals.
3. ACTION Election of new officers. (T. Burt)
Mr. Burt explained the election procedure to the Commissioners. Ballots were handed out to all of the Commissioners for this purpose. First nominations were for Chairperson. While ballots were being organized Adult Advisor Anamarie Torres read the duties and obligations of each position. Mr. Burt also further expanded on these duties, stating that the Secretary will be responsible for roll call only since a Minutes Reporter is provided for the Commission. Treasurer will be giving at least three financial reports throughout the year. Information for these reports will be provided by Mr. Burt.
Since Commissioners Sidhu and Simmons were not present they would not be voting, all Commissioners are eligible for these four offices.
Nominations for Chairperson were as follows:
Belinda Ordaz, Taylor Brinkman and Luke Barnesmoore were nominated for Chairperson. All were then asked if they would accept the nomination. Commissioner Barnesmoore declined the nomination. The vote was then taken, tallied and resulted in a tie. Mr. Burt then asked each of the nominees to give a brief speech giving the reasons why they felt they should be elected to serve as Chairperson. This done the vote was taken again and again was a tie. At this time Mr. Burt asked the Commissioners to approve the idea that both candidates to retire to the rear of the room or go outside and discuss if one would be willing to serve as Chairperson for the year 2005/06 and the other serve as Vice Chairperson for this same time frame. Commissioners discussed this idea and thought it was a good idea. Commissioner Strauss moved to support the recommendation that Commissioner Brinkman or Ordaz fill the Chairperson role and the other accepts the role of Vice Chairperson. Motion seconded by Commissioner Hocking, motion carried unanimously.
The candidates then retired briefly to the lobby of the building to make this decision. When they returned Commissioner Brinkman announced that they had decided that he would serve as Chairperson this year since he will be a Junior next year and will have the time to be at all the meetings, the following year will be more difficult for him. Commissioner Ordaz has agreed to serve as Vice Chairperson this year and then move on to Chairperson the following year. This resolved both Chairperson and Vice Chairperson Positions.
The next vote was for nominations for Secretary. Commissioner Strauss was nominated for Secretary, also nominated were Commissioner Barnesmoore and Commissioner Swisher. Nominations were closed and each nominee was asked if they would accept the nomination. Commissioner Strauss declined as did Commissioner Swisher. Commissioner Barnesmoore was then declared elected.
Final nominations were for the position of Treasurer. Commissioner Strauss was nominated, and Commissioner Hocking nominated herself and Commissioner Mendez was also nominated. Vote was taken after each Commissioner was asked if they would accept the nominations, all said that they would accept the nominations. Commissioner Hocking was elected to the position of Treasurer. Mr. Burt then announced the new officers for the 2005/06 term were Chairperson Commissioner Brinkman, Vice Chairperson, Commissioner Ordaz, Secretary, Commissioner Barnesmoore and Treasurer Commissioner Hocking.
4. ACTION Youth Commission Group Photo. (T. Burt)
Mr. Burt said this item would be postponed until all Commissioners were present, hopefully for the August meeting.
5. DISCUSSION Recap “Get to know the Youth Advisory Commission) event. (M. Strauss)
Commissioner Strauss said he felt he was speaking for everyone in saying that this event was a huge success. The first two hours were for introduction of all Commissioners, going over the purpose of the Commission, talking about the roles of each position, how to read an agenda and who “Lisa” is, the contact in the office for the Commissioners. They also reviewed the By-laws and realized that some procedures need to be more carefully followed during the meetings or amend the By-laws. A mock meeting was conducted and the last two hours were for bowling, eating and socializing among all the Commissioners. He concluded that the event was very informational and a lot of fun. He also commented on Commissioner Barnesmoore’s skill as a bowler, Mr. Burt said that he proved to be the best bowler of all the Commissioners.
6. DISCUSSION/ACTION CornFest ice delivery fundraising effort on July 8, 9, & 10th (C. Mendez)
Commissioner Mendez reminded all that the CornFest is this weekend and all need to pick the times when they will be willing and able to work their shifts. Mr. Burt gave them all an opportunity to look over the time slots and make sure they can work the ones they have indicated, and if not and need to do any switching to do that now. He also discussed with the Adult Supervisors when they would be available for the adult supervision. Commissioner Barnesmoore asked about when he should schedule his volunteers. Mr. Burt said he could just bring them with him, however he would need the specific numbers of how many of those would be coming with each Commissioner. Mr. Burt also said he did not think there would be any carts this year. He said there will be a central meeting point and he will be working with Mr. Jeff Schultz on these points and will get the information out to each of the Commissioners. Adult Advisor Anamarie Torres will work Friday evening, time will be 3:30 to 7:30 and Commissioners volunteering to work are Escobar, Strauss, Hocking and Swisher. The 9:00 a.m. to 1:00 p.m. shift on Saturday will have Adult Advisor Cejas in charge and Commissioners Barnesmoore is also signed up for that shift. Mr. Burt and Adult Advisor McNamara will take the 12:45 to 5:00 p.m. shift on Saturday as supervisors. Commissioners volunteering for the
Saturday a.m. shift will also be Mendez, Ordaz and Subcommittee member Chris Welker. Commissioner Brinkman said the only time he could work would be Saturday night after 4:45 p.m. Commissioner Barnesmoore said he could also work the second shift on Saturday if necessary. Mr. Burt said Commissioner Sidhu will also work but he is not sure of which shift at this time. He also said he will work on scheduling Commissioner Brinkman and get back to him. He may schedule him with Mr. Schultz Saturday evening. Volunteer cards for those working Saturday shifts were handed out to the Commissioners working those shifts and he advised them to wear their Youth Commission shirts. Officer Louwerens suggested that all volunteers meet at the bus depot gate behind the Liberty Union School District, by the student parking, near the baseball fields. There is an entrance to the CornFest there and they will meet with the Adult Advisor there for the Friday shift. Those working on Saturday will get a volunteer card and will come in the back gate as well.
7. DISCUSSION/ACTION Citizen’s Advisory Committee Update. (T. Brinkman)
He reported that Commissioner Swisher had been considered for this position, however it has not been voted on as yet. Commissioner Barnesmoore moved to place Commissioner Swisher on the Citizen’s Advisory Committee, motion seconded by Commissioner Strauss, motion carried unanimously. Mr. Burt will get together with her on this later on, the first meeting she will attend will be in August. Former Commissioner Ashley Clare will go to the July meeting.
8. DISCUSSION/ACTION Visit to State Capital to tour and visit Guy Houston. (M. Louwerens)
Officer Louwerens said that they will meet at the Police Department at 8:00 a.m., go on the tours and meet with Rep. Houston in his office in the Capitol building. He suggested that they dress casual but not too casual, represent themselves well. Number of those able to attend was asked by a show of hands. Those volunteering were Commissioners Barnesmoore, Brinkman, Escobar, and Hocking. Also Subcommittee member Welker volunteered. Adult Advisor Cejas will also be able to attend. Officer Louwerens said they will have lunch and should return by 3:30 or 4:00 p.m. Some other Commissioners were not sure at this time. The date is July 13, 2005. They should meet at the main entrance of the Police Department.
9. DISCUSSION/ACTION PAL Board replacement for Elizabeth Cruz. (L. Hocking)
Commissioner Hocking asked for volunteers for this position, Commissioner Swisher is currently the replacement for former Commissioner Cruz. The position open will then be a replacement for Commissioner Swisher if she is unable to attend the meetings. The meetings are held the first Monday of each month at 6:00 p.m. and usually last from one hour to an hour and a half. Commissioner Ordaz volunteered to be the alternate. Motion for Commissioner Ordaz to serve as alternate to the PAL Board should Commissioner Swisher be unable to attend the meetings by Commissioner Hocking, motion seconded by Commissioner Barnesmoore. Motion carried unanimously.
10. DISCUSSION/ACTION Life After High School Conference (M. Escobar)
Commissioner Escobar asked who would be attending, Commissioner Ordaz would be attending and Officer Louwerens discussed the conference. He said the conference will be held in Monterey, and will be a five day conference. They will be leaving on the 17th of July and will return on July 21, which is a Thursday. Attendees should be high school sophomores, juniors or seniors. He discussed the activities in the conference and answered questions from the Commissioners.
Commissioners questioned where they meet on Saturday for the CornFest. Mr. Burt said they should meet at the back visitor’s gate, same as the Friday volunteers. Directions were given by Officer Louwerens and Mr. Burt.
Discussion of new Youth Distribution List and cell phone numbers so all can call if there is a problem in locating where they are to be. Some Commissioners said their cell phone numbers or other items need to be changed. Since there were a few, a new list will be given out at the next meeting. Mr. Burt encouraged all Commissioners to carry this list at all times in case they need to get in touch with each other or advisors.
REQUEST FOR FUTURE AGENDA ITEMS:
Life after High School
Recap of Guy Houston event
September get-together with Principals
The meeting was adjourned at 8:14 p.m. by acting Chairperson Brinkman.
Betty Jo Whincup
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
Fax (925) 516-5445