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City Administration
Wednesday April 6, 2005
City Council Chambers
734 Third Street
Brentwood, CA 94514

The meeting was called to order at 7:10 p.m. by Commissioner Ashley Clare, Secretary.

The roll was called and the following Commissioners present at roll call were; Commissioners Luke Barnesmoore, Ashley Clare, Mickell Escobar, Leah Hocking, Belinda Ordaz, and Brianna Swisher. Commissioners absent at roll call were Elizabeth Cruz, Cynthia Fredenberg, Taylor Brinkman and Christine Mendez.

Others present at roll call were Adult Advisor Kiko Ceja, and Officer Mark Louwerens of the Brentwood Police Department was present. Staff Members present were Tom Burt, Recreational Services Supervisor, Mac Kaiser, Recreational Services Supervisor and Laura Andrade, Recreational Services Coordinator. Also present Jeff Schultz representing the Liberty Union School District Educational Foundation. Adult Advisor Anna Torres was absent.

Also present at the meeting were a group from the Antioch Youth Council who visiting the Commission meeting. Mr. Burt thanked the group for their attendance and appreciated their coming to the meeting.

There will be a Liberty High School Student Leadership Presentation. Students will discuss “Take Back the Night” special event. The event will be held on Friday, April 29, 2005. Mr. Burt said that the above presentation has been rescheduled and will be held instead at the next regular meeting in May. The “Take Back the Night” event is scheduled for May 27, 2005, so they be at the May 4, 2005 meeting. They will ask for co-sponsorship of the Youth Commission at that time. Mr. Jeff Schultz asked about the “Take Back the Night” groups’ issues and was told it was to prevent domestic violence.

No changes to the agenda.


1. Approve regular meeting minutes of March 2, 2005. ( C. Fredenberg)
Commissioner Escobar moved to approve the regular meeting minutes of the March 2, 2005 Commission meeting. Motion seconded by Commissioner Ordaz, motion carried unanimously.

1. DISCUSSION/ACTION Fundraising opportunity at Spring to Life Fun Run. (T. Burt)
Mr. Burt introduced Mac Kaiser, Recreational Services Supervisor who also oversees the Fun Run. Mr. Kaiser was present to present the opportunities for fundraising at the annual event. He reported that in the past the Youth Commission has been very successful in raising funds through their participation and assistance in the Fun Run. Mr. Kaiser thanked the Commission for the opportunity to meet with the Commission. He said that in the past the Youth Commission has raised anywhere from $600 or $700 to $1,000 for their participation in the Fun Run. He said they are looking for volunteers as they have in the past to assist in the event which will be held on April 30, 2005. He requested about 50 people consisting of the Commissioners and their friends, family or neighbors. The hours will be from 7:00 a.m. until about 10:00 a.m. Typically the volunteers would be placed out on the course at different intersections and help in directing traffic away from the course and assisting the runners in directions, offering water to the runners and encouragement. He stressed that they need to be there at 7:00 a.m. sharp, have had their breakfast and be ready to go. The 5K, first race starts at 8:30 a.m. and the second (1 mile) starts at 9:30 a.m. They will need to be able to stay in their positions until they are relieved. It will be approximately 2 hours of work. Commissioner Barnesmoore asked if all volunteers (family, friends) need to be there at 7:00 a.m. also. Mr. Kaiser said all need to be there on time at 7:00 a.m. in order to get the instructions and be in position when the race starts.

Commissioner Taylor Brinkman arrived at 7:20 p.m.

All the volunteers recruited by the Youth Commission need to sign in as such so that they receive credit. There will be other volunteers from other groups there as well. Money received for the Commission is based on the number of volunteers recruited by their group. Mr. Kaiser stressed dressing comfortably as the race will go on rain or shine. He also commented that there is Health Fair afterwards and they are welcome to stay for that. Mr. Burt said that last year the Youth Commissioners received about $40 per volunteer and this is a great opportunity to raise money for the Youth Scholarship. After polling the Commissioners as to who would be interested in assisting in the Fun Run, every one of the Commissioners present volunteered to assist and each would bring approximately five other volunteers with them. Commissioner Barnesmoore will talk to his Leadership Class, 7th and 8th graders and Commissioner Clare will talk to the Liberty High School Leadership Class. This will count for Community Service hours for Seniors. The other Commissioners not present will be notified and requested to also bring volunteers. Question was asked if they could bring more than five, Mr. Kaiser said he will take all volunteers he can get and encouraged them to bring as many as possible. Motion was made to participate in the 2005 family “Fun Run Bike and Health Expo” by Commissioner Hocking, motion seconded by Commissioner Brinkman, motion carried unanimously.

Officer Louwerens suggested getting the event in the school announcements to help in bringing out the volunteers and promote getting the community service hours. Commissioners agreed to do this at Bristow and Liberty High School.

3. DISCUSSION/ACTION Fundraising opportunity at Fun Run Spaghetti Feed. (T. Burt)
Mr. Schultz presented this item and said that this event is to be held the night before the Fun Run and is to provide a spaghetti feed to those who need to “carb up” for the run. This event will be sponsored by the Liberty Union School District Educational Foundation which provides scholarships for teachers. He explained the reasoning behind promoting the fun run and bike ride, etc. to combat obesity in both youth and adults and create a healthier community. Liberty
Union School District Educational Foundation (LUSDEF) is also non-profit and needs to sponsor these events in order to raise the funds for their programs. Since this will be the first of these pasta feeds, they do expect that over the years it will grow and become well attended as the fun run is now. A donor has agreed to provide the pasta, sauce and bread etc., so all those funds collected for the dinner will be profit. He is requesting the Youth Commission to provide assistance in the form of volunteers to set up, serve and assist in the clean up. This event also will be held at the Community Center as the Fun Run will be the following day. Volunteers will take the orders and assist in serving, meals will be served on paper plates so that clean up will be very quick and easy. He again stressed that community service hours can be earned by volunteering for this event. Discussion of number of people needed as volunteers, Mr. Schultz said approximately 10-15 volunteers would be adequate. Profits of the event will be split on a 50-50 basis with the Youth Commission and the LUSDEF. Mr. Schultz said he would also like to have this event calendared for the year 2006. He discussed the publicity that is being created for this event. Commissioner Barnesmoore will tell some of his Leadership friends about the event. Timeline is from 5:30 p.m. to 8:30 p.m. and hopefully all there by 6:00 p.m. at the latest.
Motion was made to participate in the spaghetti feed from 5:30 p.m. until 8:30 p.m. by Commissioner Clare, motion seconded by Commissioner Swisher. Motion carried unanimously.

Mr. Burt asked who would be available to help in this event by a show of hands, all of the Commissioners present volunteered to help. Other Commissioners not present will be notified of the activity. If all agree they will try to keep number of volunteers at between 10-15 people.

Mr. Schultz and Mr. Kaiser were thanked for their presentations and they in turn thanked the Commissioners for their willingness to volunteer their time.

4. DISCUSSION Adult Advisor position open (T. Burt)
Prior to this Mr. Burt had each of the adult advisors and staff members introduce themselves. He also mentioned the Adult Advisor that was not present, Anita Torres and the two other Youth Commissioners Cynthia Fredenberg, Christine Mendez and Elizabeth Cruz who were not present. Mr. Burt said that the Adult Advisor position will stay open until April 22, 2005, the same day as the Youth Commissioner applications are due. He requested that if anyone knows of any who had applied for positions as Youth Commissioners at the Job Faire to tell them that their applications are incomplete. They need to have a written recommendation from a teacher or something of that nature. None of them have that at this time. Mr. Burt told the Commissioners that if they know of anyone who would like to serve as an adult advisor he needs to have their applications at his office at the Parks and Recreation office by Friday, April 22, 2005. They have one application at this time and have been informed that they should definitely have another soon and possibly some others. The adult advisor interviews will take place at the same time as the youth commissioner interviews on April 27, five days after the deadline for receiving the applications.

5. DISCUSSION Youth Commission positions open. (K. Ceja)
Mr. Ceja said there are two weeks until the deadline of April 22, 2005, and he wants the Youth Commissioners to continue to promote the seats that will be open. There will be three positions this year. There are three or four applications received from the Job Faire, however since they are incomplete, whether or not the applicants will come back and complete them is not known at this time. There is only one complete at this time. Mr. Ceja will follow up on these incomplete applications along with Mr. Burt. Applications can be given out through the current Commissioners or anyone interested can come to the Park and Recreation office and pick them up. Interviews are to be conducted April 27, 2005, a Wednesday. He will need two Youth Commissioners to sit on the interview panel, and he asked who would like to volunteer. They will meet immediately after school at 3:30 p.m. and will take about three hours. Mr. Ceja and Mr. Burt along with Officer Louwerens will serve on this interview panel with the Commissioners. Commissioners Ordaz, Brinkman and Clare indicated a willingness to be a part of the panel. Mr. Ceja will contact them again closer to the interview date for confirmation of their availability.

6. DISCUSSION/ACTION Youth Commission Scholarship update. (C. Fredenberg)
Since Commissioner Fredenberg was not present at the meeting, Mr. Burt said that they need to come up with a some people who would be willing to do a workshop committee, next week or the week following. This will be when all of the applications received are reviewed and winners will be selected according to the criteria set forth in the application. The deadline date was extended until Friday, April 8, 2005 and Mr. Burt encouraged those present to talk to any Liberty High School seniors that might be interested to get the applications in by that deadline to his office. He said there are currently three female applicants and no males, so they need to have some male applicants in order to award both scholarships. He asked for volunteers from the
Commissioners to assist in the workshop for selecting the winners of the scholarships. This will be immediately after school one day in the next week or two. Commissioners Hocking, Ordaz and Clare volunteered for this workshop. Dates were discussed and the date of April 14, 2005, with a time of 3:15 p.m. to approximately 4:30 p.m. was decided upon for the meeting.

7. DISCUSSION/ACTION Corn Fest booth update. (B. Ordaz)
Commissioner Ordaz reported that she and Commissioner Clare completed the Corn Fest application a few weeks ago. They had decided that they would like to sell water and a few snacks, but found out that these vendors were already selected, including ice. So they cannot sell any beverages. She said that they were told that in the past few years PAL was in charge of ice, and thought that since they were a part of PAL probably they could help with the distribution of ice to the various booths. Another option would be the “One Day at a Time” program. They also are in charge of selling water at some of the booths and could get some of the profits from that group. These were the only two options. Mr. Jeff Schultz then spoke to the Commissioners as someone who has been involved with the Corn Fest with PAL. He said PAL would like the Youth Commission’s collaboration in distribution of the ice. He described the location of the ice trailer and what would be involved in the distribution. They would need Commissioners that are 16 and have a driver’s license to drive the carts. They would work in shifts with PAL in this effort. He said PAL last year earned between $3,000 to $4000 and this could be split between PAL and the Youth Commission. The three licensed drivers in the Commission and others could help also. The Corn Fest is the second week of July. Mr. Schultz was thanked for clarifying the situation regarding the Corn Fest. New Commissioners would assist with this project also.

Motion to participate in the 2005 Corn Fest with PAL distributing ice by Commissioner Brinkman, motion seconded by Commissioner Barnesmoore, motion carried unanimously.

At this point Mr. Burt recognized Mayor Swisher’s presence at the meeting. He also asked the Antioch Youth Council if they recognized any of the Commissioners from the commercials that were on T.V. for the Job Faire. None had seen it.

8. DISCUSSION/REVIEW Youth Job Faire 2005 recap. (E. Cruz)
Mr. Burt introduced Laura Andrade, Recreational Services Coordinator who spent a lot of time working with vendors and making sure the event went smoothly. He complimented her on an excellent job. He asked for any other suggestions for upcoming job fairs. Commissioner Brinkman said he would like to see a bigger variety of vendors, said there were no fast food vendors this year. He hopes for a larger variety next year. Ms. Andrade said possibly a longer period of time from when they are notified of the fair and when it actually takes place would help. Earlier start on planning next year was suggested. Commissioner Barnesmoore asked about the evaluations, what were the comments. Ms. Andrade said all were good, very positive comments on the professionalism and thanked them for the invitation. There was an excellent turn out for the seminars. There were some people arriving two hours in advance. There were 50-60 people in the Blue Room and the changes worked out very well. There was an area for all students to sit down and complete their applications. More than 100 youth attended and more tables and chairs were brought out and met all the needs.

Mr. Burt said that he has tentatively booked the 2006 Job Faire for Saturday, March 25, 2006. He discussed this briefly with the Commissioners.

Commissioner Clare thanked the Antioch Youth Council for attending the meeting. She discussed their partnership with PAL and explained it to the Antioch group.

Officer Louwerens announced that those attending the Sacramento Experience they will be leaving from the Police Department at Noon. He said that Commissioner Cruz was chosen as the PAL Young Woman of the Year and will be receiving the award at the Sacramento Experience on Monday night. He suggested those attending bring appropriate clothing for the award night festivities. He also said the National PAL conference is coming up and will be held in Washington D.C. This will be July 10-14, 2005 and one adult and two youth will be attending this event. That is the week of Corn Fest and he wanted to know who would be interested in attending this event. There will also be another event, a week long in Monterey; this will also be held in July. All of the Commissioners are invited to attend this event. Officer Louwerens asked for a show of hands on who would be interested in attending the National Conference in Washington D. C. Age range for this is between 12 and 17 years of age. Commissionerd Ordaz, Brinkman, Clare, Hocking, Swisher and Barnesmoore indicated interest in attending. Adult Advisor Ceja also indicated interest in attending. Mr. Burt will also discuss it with the other Commissioner who would be eligible and not in attendance at this meeting, Commissioner Mendez. This will be put on the items for future agendas.

Washington D. C. trip
Corn Fest update
Scholarship recap and announcement of winners
Update on new Commissioners and Adult Advisors
Recap on Fun Run and Spaghetti dinner

The meeting was adjourned at 8:15 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445