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City Administration
CITY OF BRENTWOOD YOUTH COMMISSION
Wednesday March 2, 2005
City Council Chambers
734 Third Street
Brentwood, CA 94514

CALL TO ORDER:
Chairperson Cynthia Fredenberg called the meeting to order at 7:07 p.m.

ROLL CALL:
Commissioner Mickell Escobar called the roll. Commissioners present at roll call were Commissioners Luke Barnesmoore, Taylor Brinkman, Cynthia Fredenberg, Brianna Swisher, Mickell Escobar, Leah Hocking, Belinda Ordaz, Elizabeth Cruz and Ashley Clare. Commissioner absent at roll call was Christine Mendez.

Others present at roll call were Adult Advisor, Kiko Ceja; staff members present were Tom Burt, Recreational Services Supervisor, and Officer Mark Louwerens of the Brentwood Police Department. Adult Advisor Annamarie Torres was absent.

PRESENTATION:
None

AGENDA REVIEW:
No changes to the agenda.

CITIZENS COMMENTS:

CONSENT CALENDAR:
1. Approval of minutes of Regular Meeting on February 2, 2005.
Commissioner Elizabeth Cruz moved the approval of the minutes of the February meeting.
Motion seconded by Commissioner Barnesmoore, motion carried unanimously.

SCHEDULED MATTERS:
2. DISCUSSION/ACTION Adult Advisor Position Open. (T. Burt)
Mr. Burt announced that the position of Adult Advisor is still open. He reported that there had been one application received, this from a former Adult Advisor to the Youth Commission, David Lange. His application is being considered, however he would like to see more applications. He requested that the Commissioners pick up the applications he had with him and request teachers who may be interested in this position to complete them. The position will be open until filled.



3. DISCUSSION Big Game Fund-raiser Recap. (T. Burt)
Mr. Burt turned this item over to Commissioner Cruz and the Commissioners who were present at the fund-raiser. Commissioner Cruz said it went well, she said they completed the assignment quickly and spent some time just visiting and watching the game. She said the Harvest Park Bowl was very appreciative that they were able to help out. The Commissioners set up for the event very quickly. She reported that they raised approximately $5,000; $2,000 was donated from Omni, 70% of this was to go to PAL, and 30% to another group, she thought the Historical Society. She does not know how much would go to the Youth Commission, but will ask at the next meeting of the PAL next Monday. Mr. Burt did not know either; Commissioner Cruz and Officer Louwerens will check this out and bring an answer to the next meeting. If there is a donation to the Youth Commission it will go to the Scholarship Fund. Commissioner Ordaz said that that was about all to report. They said the food was very good.

4. DISCUSSION Youth Commission Scholarship Update. (C. Fredenberg)
Chairperson Fredenberg said that the scholarship applications have been given to the Career Center at the Liberty High School. She will be checking on the applications the following day to see if anyone has turned in any applications. She reported that the advisor said people have been coming in and looking at them. The applications have a deadline date of April 1, 2005. Commissioner Cruz asked if a resident of Byron, but in the Brentwood zip code area and attending Liberty High School would be eligible to apply for the scholarship. Mr. Burt will check on this. Mr. Burt said he had received a phone call from a Ms. Lyster who is taking over for a Ms. Thompson at the Career Center at Liberty High School and wanted to have more information on the scholarship. She was checking on all of the scholarships in order to update her information. Mr. Burt suggested that the Commissioners meet her and answer any questions she might have in the future regarding the scholarship. He reiterated the requirements of the scholarship and the fact that it is one of the larger local scholarships being offered. The Commissioners themselves will choose the winners. Names and some other information will be blacked out so that choices will be made on qualifications only. Commissioner Barnesmoore asked if Heritage High School seniors would split this scholarship. Since it will be several years before there will be a graduating senior at Heritage High School this question will probably be decided later. Mr. Burt also said that this will be dependent upon how much money is raised as to how much will be available for each school. He also emphasized that these applications need to be turned into the Parks and Recreation Department for judging by the Commissioners.

5. DISCUSSION/ACTION Sacramento Experience. (M. Louwerens)
Officer Louwerens outlined the activities involved in the Sacramento Experience for the Commissioners who will be attending the event. Commissioner Cruz had requested information as to where they will meet and how they will get to there, how much money they would need to bring. Officer Louwerens said they should meet at the Police Department on April 9, 2005, and they will leave sometime in the morning. The time has not been established at this point. Some of the Police Explorers will also be going with them. Ages of participants will be approximately 14-18. Youths are teamed up in groups of four, some from other cities around California, in the hotel. There will be various other seminars throughout the event and also some other activities are planned such as the Sacramento Riverboat Cruise. During the day they will attend the seminars and also visit the Legislature and view the legislative process. Monday night is the reception for CALPAL Youth of the Year. They will be returned to Brentwood on Tuesday afternoon. PAL covers all expenses other than personal shopping.


6. DISCUSSION/ACTION Corn Fest Booth Application. (A. Clare)
Commissioner Clare said that she had an application from the Corn Fest to see if the Commission would like to have a booth to sell things like they did at the Day in the Park. They will need to vote on the issue and she will need help in completing the application, which is quite lengthy. Mr. Burt discussed this issue and how this could be a good way for the Commission to raise money for the scholarship fund. There was discussion of the booth and what should be served, also the benefit of community service hours for the participating Commissioners. Commissioner Barnesmoore suggested ice cream; also water and fruit were suggested. Commissioner Escobar moved to have a booth at the Corn Fest, Commissioner Barnsemoore seconded the motion, motion carried unanimously. There was further discussion of what should be served. Suggestion of getting a freezer and selling some type of ice cream, push up pops, etc. and water. Use of a pushcart to move around the area selling the merchandise was also discussed. Discussion of money required applying for a booth, whether they could qualify for a non-profit status. Cost of a 10x10 booth is $600, which needs to be paid along with the application at the time of submission to the Corn Fest. Mr. Burt suggested that they set aside a maximum of $700 and minimum of $500 to apply for booth, and meanwhile will see if the Commission could qualify as non-profit through PAL. If they qualify for non-profit the cost would only be $500. Then if selected by the Corn Fest for a booth they could vote at a later meeting on funds to purchase ice cream or water, whatever they decided to sell. Commissioner Mickell Escobar moved to set aside $700 for the purchase of a booth at Corn Fest. Commissioner Belinda Ordaz seconded the motion, motion carried unanimously. Commissioner Clare asked for help in completing the application, as it should be sent in as soon as possible. She asked for Mr. Burt’s assistance and some of the other Commissioners. They need to get it done before Spring Break. Commissioner Clare said she will do it the following day and Commissioner Ordaz said she would help her. They will meet on the following day at Mr. Burt’s office. Other Commissioners will assist and get it completed right after school to be sent into the Chamber of Commerce.

7. DISCUSSION/ACTION Youth Job Faire 2005 Date Change and Action Plan. (T. Burt)
Mr. Burt announced the Commission would have to officially change the date from March 12 to April 2, 2005. Commissioner Clare moved to change the date of the Brentwood Youth Job Faire from March 12, 2005 to April 2, 2005. Commissioner Barnesmoore seconded the motion, motion carried unanimously.

Mr. Burt then discussed with the Commissioners where they are at the present time in their plans for the faire and where they need to be. They have no vendors signed up for the faire at this time. Since it is only a month away and Spring Break will be within this time frame he is concerned. They must get out in the community and spread the word that the Job Faire will be held and when and also get commitments from businesses to be vendors. Applications will need to be taken to these businesses. He has a new flyer ready similar to the one used in the shooting of the commercial earlier that day. He discussed this with the Commissioners. Areas of town will be designated for Commissioners to canvass. Mr. Ceja said he would work with assigning these to the Commissioners to probably work in pairs. He will also give them names of ones who indicated last year that they would be interested, but needed more time to prepare so that they can be contacted again this year. Mr. Burt asked Mr. Ceja to email this list to him the following day. He also would like to set up a meeting of a Job Faire subcommittee the following Tuesday, immediately after school at 3:30 p.m. (This would be March 8th.) This would be a short meeting only about 45 minutes to an hour. Mr. Ceja said they would then have to have a meeting in approximately three weeks to see how many vendors they have signed up and go over final plans. Discussion of a special meeting, and presentations at the high school the week prior to the Job Faire. Mr. Burt will email Mr. Halloran at the high school to clear this and also putting up posters at the school. Mr. Burt also said they should make a personal appearance at Omni and ask for the speakers to come back for another presentation this year. Last meeting it was decided that the seminars would start early at 10:00 a.m., and at 11:00 a.m. the Job Faire would start and go until 1:00 p.m. Since in the commercials just completed it states that the Job Faire will be from 11:00 a.m. to 1:00 p.m. Commissioner Clare suggested advertising the seminars to start at 10:00 a.m. and open the Job Faire at 11:00 a.m. This was agreed upon by Mr. Burt and all. Discussion of where seminars would take place and after seminars completed that area could be used for completing applications. Also, discussion door prizes, whether or not to do them this year, also name badges, Mr. Burt needs this information so that he can order the materials needed. There was discussion of how to hand out tickets for door prizes. Mr. Ceja will talk to Omni Funding and Pat McCarran about seminars from 10:00 Am. to 10:30 p.m., and 10:30 a.m. to 11:00 a.m. People will be let in for the seminars at 10:00 a.m. only, not for the actual Job Faire until 11:00 a.m. There was discussion of booths and location in and near the Community Center. They are hoping to have 30 booths this year for the vendors. There was discussion of the application area and trying to set up a special place convenient for those completing the applications. There was discussion of how to monitor the rooms to keep an orderly process for those applicants. Discussion again of the probable special meeting March 8, 2005 and need for a quorum. This would be to divide up the shops in Brentwood and assign all ten Commissioners equally. They would then target other new shops or those that did not participate last year; but indicated they would be interested this year if contacted in advance. Mr. Burt described how this would be done. It was decided that it would be a subcommittee meeting rather than a special meeting at 7:00 p.m. at the Council Chambers. Mr. Ceja will be present to advise since Mr. Burt may not be able to be there. Motion to have a Job Faire subcommittee of the Brentwood Youth Commission on Tuesday, March 8th, 7:00 p.m. to 8:00 p.m. by Commissioner Brinkman, motion seconded by Commissioner Clare, motion carried unanimously. Those who volunteered for the subcommittee are Commissioners Clare, Mendez, Brinkman, Barnesmoore and possibly Fredenberg. Possibly Commissioner Hocking will be able to attend, since the subcommittee must have no more than five members they need to contact Mr. Burt so he can advise either Commissioner Fredenberg or Hocking not to attend. Sarah Simmons who is a non-voting applicant for Commissioner was invited to attend if she wished. There was more discussion of door prizes and whether they wanted to do them again this year. It was decided to have the door prizes and to set aside $600 to purchase them. Mr. Burt will get the door prizes. Some ideas discussed for door prizes were palm pilots, a mountain bike and some other ideas.

Food was discussed; last year it was popcorn, kettlecorn and cookies. There was suggestion to not include the food this year. Mr. Burt, acting as hosts and assisting those who are applying for jobs, also discussed the role of the Commissioners. They will also handle the announcements for door prizes. Commissioner Brinkman asked about water for the vendors and also the participants. They did not supply water to the vendors the previous year, but several asked for it, Mr. Burt said good memory and good idea. Commissioner Barnsemoore said maybe no food but water to be supplied for all this year. Mr. Burt again reminded them of the subcommittee meeting next Tuesday at the Council Chambers or Administrative office and will be to determine responsibilities of everyone in taking flyers to various businesses. He will have Lisa Smith, Administrative Assistant, call and tell the Commissioners who they are teamed up with and the businesses they are to cover. Mr. Ceja said the flyers will be ready by Wednesday, March 9, 2005. Staff will post flyers at the businesses.

COMMISSIONER COMMENTS:
None

REQUEST FOR FUTURE AGENDA ITEMS:
Job Faire recap
Update on Scholarship
Fun Run presentation
New Youth Commission position
Adult Advisor
Corn Fest

There was discussion by Mr. Burt of the Fun Run and responsibilities and fundraising possibilities. Mr. Burt also discussed how to reapply for Commissioner if they wish to continue. At this time Sarah Simmons introduced herself. She attends Bristow Middle School and is in the seventh grade middle school leadership class, which is directed by Mr. Ceja. She would like to be considered by the Commission as a Commissioner.

Mr. Burt thanked her and said that her application has been considered and the Commission is excited about her application. Her application will be a part of the group of applications received. She will be called and invited for an interview date and time at a later date, prior to choosing the new Youth Commissioners for 2005-2006.

ADJOURNMENT:
The meeting was adjourned at 8:28 p.m.

Respectfully submitted,



Betty Jo Whincup
Minutes Recorder
 
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov