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City Administration
Wednesday February 2, 2005
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER:  The meeting was called to order at 7:00 p.m. by Vice Chairperson, Elizabeth Cruz.

The roll was called by Vice Chairperson, Elizabeth Cruz. Present at roll call were Commissioners Luke Barnesmoore, Mickell Escobar, Christine Mendez, Leah Hocking, Belinda Ordaz, Elizabeth Cruz and Ashley Clare. Commissioners absent at roll call were Brianna Swisher, Cynthia Fredenberg and Taylor Brinkman.

Others present at roll call were Adult Advisor, Kiko Ceja. Staff members present were Tom Burt, Recreational Services Supervisor, Poldina Scherff, Recreation Services Manager and Officer Mark Louwerens of the Brentwood Police Department. Adult Advisor, Annamarie Torres was absent.

Vice Chairperson asked guests in the audience if they would like to introduce themselves. They were Jamie Fletcher and Kirsten Nick. They were welcomed to the meeting by all.

Allen Payton, will present options for the Brentwood Youth Commission television commercial. Filming dates, times and costs will be discussed. Since Mr. Payton was not able to attend due to a severe case of the flu, Tom Burt, Recreational Services Supervisor gave the presentation. Mr. Burt said that the items that
Mr. Payton would have asked the Commission at this meeting to decide were, which channels they wanted to air the commercials on and Tom then gave them the choices. The suggested channels to focus on were the same as the previous year. They were MTV, VHI, BET, Fox News and MSNBC. The primary reason for choosing these channels was because of the cost. The other Bay Area channels are much more costly. Mr. Payton also suggested that they stay with two scripts, one to be focused more on the youth and teen-oriented programming for the commercial, and the other, more adult focused commercial be aired on the other channels. Mr. Payton also asked that two more meetings be set up, one to develop the script and those involved in last year’s script. The next meeting would then be to write the script, which Mr. Payton will then arrange to fit the time slot. The last meeting would then be to actually shoot the commercial. He would like the meeting to write the commercial sometime next week. This would have to be a sub committee of three or four people. The sub committee that met with Mr. Burt and Mr. Payton previously consisting of Commissioners, Brianna Swisher, Belinda Ordaz, Cynthia Fredenberg, Leah Hocking, Ashley Clare and possibly Mickell Escobar. He would be willing to keep this sub committee for the commercials if everyone is comfortable with that idea. He would then contact them later for a definite date and time. Mr. Payton said he would also like to have either Commissioner Taylor Brinkman or Commissioner Luke Barnesmoore if possible on that committee. Commissioner Barnsemoore said he would be willing to serve on this committee. The date and time were discussed.

Commissioner Taylor Brinkman arrived at 7:10 p.m.

After some discussion a date of Thursday, February 10, 2005 at 6:00 p.m. was decided upon. The meeting will be at the Community Center. Mr. Burt will notify the Commissioners which room in the Community Center will be available. This meeting will be to develop the script for the commercials. Mr. Burt said he would like Commissioner Brinkman to be a part of this sub committee. A show of hands confirmed that Commissioners Barnesmoore, Hocking, Brinkman, Clare and Ordaz, with the possibility of Commissioners Escobar and Mendez as a possibility. There can be no more than five on this sub committee.

Mr. Burt also then requested all who had not turned in their PAL applications to do that as soon as possible.

AGENDA REVIEW:  No changes to the agenda.

The two guests asked some questions as to what the Commission does, what its purpose is, etc. Commissioner Ashley Clare gave a brief outline of the Youth Commission’s activities in the Brentwood community. The guests were interested in some youth activities for Friday and Saturday nights. Commissioner Elizabeth Cruz also commented on some other focuses of the Commission and thanked them for coming to the meeting and asked them to keep on attending the meetings. She discussed the Job Faire last year and the scholarship for graduating seniors. Commissioner Clare said that their continued interest would be valuable and since some would be graduating next year there would be openings on the Commission and urged them to consider applying. Mr. Burt also said that the Youth Commission is the sounding board to the City Council so it is important that ideas are brought forward through interested visitors to the Youth Commission to be carried forward to the City Council. He suggested forming a sub committee with the concerned visitors and the Commissioners to work on these activities and ideas they would like presented and acted upon by the City Council. He asked them if they would be interested in working on this sub committee. He also asked for a show of hands of the Commissioners who would be willing to work on this sub committee. Kirsten Nick and Jamie Fletcher said they would be interested in working on this sub committee along with Commissioners Mendez, Escobar, Ordaz, Clare, Cruz and Brinkman. Commissioner Hocking also volunteered. A time frame for the start of the meetings was discussed. Various dates were discussed, a lunch meeting in February was discussed, and how many Commissioners and others should be involved. No more than five Commissioners can be on the sub committee. Considerable discussion on this sub committee and what the focus will be of the committee. Since only five commissioners can serve on the sub committee, Commissioner Christine Mendez said she would then offer to not serve on this sub-committee, therefore it would consist of Commissioners Belinda Ordaz, Ashley Clare, Elizabeth Cruz, Leah Hocking and Taylor Brinkman and Ms. Nick and Fletcher and whoever else they brought from Liberty High School. Lunchtime at Liberty High School is officially 12:34 to 1:06 p.m. and the meeting was then set for Tuesday, February 8 at the 12:34 to 1:06 lunchtime. A place was discussed and they will try to secure the Career Center or a conference center nearby. Commissioner Clare will check on a location and secure it for the meeting. She will call Mr. Burt and confirm this with him on Thursday, February 3, 2005. Mr. Burt will then call Ms. Nick and Fletcher when the meeting place is confirmed.

1. Approval of minutes of Regular Meeting on January 5, 2005.
Commissioner Mickell Escobar moved the approval of the minutes of the January meeting.
Motion seconded by Commissioner Barnesmoore, motion carried unanimously.

2. DISCUSSION/ACTION Youth Commission Sub Committee Application. (T. Burt)
Mr. Burt introduced Adult Advisor Kiko Ceja to discuss an application from a woman by the name of Sarah Simmons. She wants to serve on a sub committee now. Mr. Ceja said he has talked to this young woman a couple of months ago. She was very interested, but also very busy. She understands the process and understands that she would not have a vote, but would like to get started as soon as possible in serving on a sub committee. She knows that there may be a seat on the Commission available sometime next summer and at some point may be very interested in applying for a seat on the Youth Commission. She has already turned in her application. She was unable to make the meeting on the 2nd of February, but he wanted to ask the Commissioners if they would like to call her in to ask her some questions as to background and areas of interest. He said they would need help on the Job Faire and other events, which she could help with in a sub committee capacity. She is 12 years old and in Leadership in one of Mr. Ceja’s classes. Some of the other Commissioners knew her and felt she would be a good candidate for a sub committee. Mr. Burt suggested that Mr. Ceja go back and tell her that they are interested in her attending the meetings and serving on a sub committee. All felt this a good idea. Commissioner Elizabeth Cruz moved that they have reviewed the application of Sarah Simmons and would like to invite her to the March 2, 2005 meeting. Commissioner Luke Barnesmoore seconded the motion, motion carried.

3. DISCUSSION Youth Commission Adult Advisor position open. (T. Burt)
Mr. Burt said that there is an official opening for an Adult Advisor, and he has asked the Commissioners to talk to educators and people on the campus about the opening, specifically Liberty High School and Edna Hill, since they already have Kiko Ceja from Bristow and wants to have some response as soon as possible. Applications are available in the Parks and Recreation office and are easy to complete. Applicants would then be called into the March 2, 2005 meeting to give their presentation for reasons to serve as adult advisor. He asked them to get the word out, talk to adults please, as they really need to get some candidates for this position.

4. DISCUSSION/ACTION Youth Commission Scholarship update. (C. Fredenberg)
Mr. Burt said that although Commissioner Cynthia Fredenberg could not be at the meeting, he had received a voice mail from her to the effect that the scholarship applications are now at Liberty High School. He was asked if there had been any announcements regarding the scholarship applications. Commissioner Elizabeth Cruz said that the English teachers usually talk about the scholarships in their classes, her teacher had talked about the scholarship and she had announced it to the Leadership Class. She has also announced it to other seniors in her class. Mr. Burt felt they should get a good response this year, as it is one of the higher ranked scholarships available.

5. DISCUSSION/ACTION Sacramento Experience. (M. Louwerens)
Officer Louwerens discussed the Sacramento Experience, which is scheduled for April 9-12, 2005 and is sponsored by CALPAL. He said that in the past they have taken more of the Middle School age kids, but this year it is geared more for older people. He said that since they take two females and two males, he suggested that Commissioner Elizabeth Cruz be one of the participants, with the approval of the Commission. All expenses are paid for any PAL sponsored trips or meetings. He already has one of the Explorers to fill one of the male positions, so is looking to complete with another male and two females from the Youth Commission. Commissioner Brinkman was asked by Mr. Burt if he would be interested and he agreed that he would. Commissioner Clare was recommended to go this year, with the idea that in future years Commissioners Ordaz and Hocking be considered since they will have three more years on the Commission. All of the Commissioners agreed to this concept since those two Commissioners are Freshman and will have chances in future years to attend the conference. Motion made to approve Commissioners Elizabeth Cruz, Taylor Brinkman and Ashley Clare as participants in the CALPAL Sacramento Experienece by Commissioner Leah Hocking, motion seconded by Commissioner Belinda Ordaz. Motion carried unanimously.

Officer Louwerens said he would have more information on the trip for the delegates later on. He also gave more information on other PAL events coming up. One of the events is a Snow Play Day on March 5th. Commissioner Cruz said she knew about this event and it will be all of the Northern CALPAL members. It will be about six hours of playing in the snow, and will be about a three hour drive from Brentwood. Officer Louwerens said there is also a martial arts tournament coming up, along with a softball tournament. There are opportunities for dirt bike riding and snow mobile riding, all that would be needed to participate in these events is to pick a date and form a group and all the bikes or snow mobiles would be provided. These events again would be at no cost to the participants. Those interested would need to contact Officer Louwrens or Officer Gonzales to set up the dates, etc. Question was asked if this could be opened to other than Commissioners or PAL members and Officer Louwenens said that PAL is open to every kid in the community. He did not have an age limit at this time, but thought at least 12 years of age until 18 years of age. (PAL is an acronym for Police Activities League.)

6. DISCUSSION/ACTION Big Game Party donation to Youth Scholarship. (E. Cruz)
Mr. Burt made some comments regarding this event. Commissioner Elizabeth Cruz said that last month at a PAL Board meeting Chief Davies had said that he would provide the food for those willing to participate in the Super Bowl Game party at the Harvest Park Bowl. Those Commissioners would be asked to act as runners at the party to provide set up for the party and later to clean up after the party. The first shift to set up for the party would be from 10:00 a.m. to 1:00 p.m. and the clean up shift would be from 1:00 to 4:00 p.m. The clean up shift would also serve as runners to provide food as needed from the kitchen. Commissioner Cruz hoped that all would be able to participate since this would also count as community service hours. Two of the Commissioners had previous commitments so they will not be able to attend. Others could split time up, Mr. Burt said that Commissioners should look at the shift times and just go for as much time as they could since it is a Sunday and some have other commitments for this day. No other action taken on this item.

7. DISCUSSION Youth Job Faire 2005 and date change. (T. Burt)
Mr. Burt said that they had originally set the Job Faire for March 12, 2005. This date will not work since he will be in Sacramento at a conference. His recommendation would be to discuss the date of April 2, 2005. After discussion the date would be voted on at the next meeting.

Adult Advisor Kiko Ceja then discussed the format of the Job Faire. Last year the event started at 11:00 a.m. and ended at 1:00 p.m. and was a two-hour event. This year he suggested starting at 10:00 a.m. Last year at the beginning there was a raffle every 15 minutes and gave out organizers, books on resume writing and had workshops every 45 minutes on mock interviews and dress for success, etc. Since that got quite busy and hectic last year for that first hour, the idea of starting an hour earlier to allow more time for people to take in the workshops was discussed. There was discussion of whether to ask the same people back to do the workshops again this year. At 11:00 a.m. it would then be opened up for the Job Faire itself. This would give them more time to not only attend the workshops, but also meet with the vendors and complete the applications. He asked for suggestions. Suggestions as to how to interview, attitudes and how to dress for an interview and related matters were discussed with the Commissioners. Workshops were then set as (1) Basics of Interviewing (101), (2) How to fill out an application and write a resume.

There will be no mass mailings because of the expense, but posters will be distributed to all downtown businesses and throughout the community. They will be asked to put the posters up in their storefront. There will be the commercial and the person-to-person contact of going to the businesses and asking for them to come to the Job Faire and have a booth. Commissioner Ashley Clare asked about the partnership with Comcast that had previously been discussed. This will be discussed again later and also they will ask for sponsorship on the posters. There will be specific tasks outlined at the next meeting by Mr. Burt.

Commissioner Clare explained to the guests what the PAL connection is with the Youth Commission and how they became a part of the PAL organization. Mr. Burt said he would like a short comment on the Sugar Bowl ski trip from either Commissioner Taylor Brinkman or Leah Hocking. Commissioner Taylor Brinkman said it went well, perfect weather and no one was left behind. Commissioner Leah Hocking said the same and they left on time and all were back on the bus on time. The bus was nearly full. The next ski trip that will be to Sierra Tahoe is full, however Mr. Burt said if more register by Friday, February 4, they would consider taking a second bus. He said that people would be waitlisted for now to see if there are enough interested people to take a second bus and make it cost effective. Flyers for the trip were passed out to the Commissioners. Those who want to go should get into the office as soon as possible.

Job Faire Date/Comcast/Commercial
Update on Sub Committee
Update on Scholarship
Recap on Super Bowl

The meeting was adjourned at 8:10 p.m.

Respectfully submitted.

Betty Jo Whincup
Minutes Recorder
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445