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City Administration
CITY OF BRENTWOOD YOUTH COMMISSION
REGULAR MEETING MINUTES
July 7, 2004 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94514

CALL TO ORDER: The meeting was called to order at 7:19 p.m. by acting Chairperson Cynthia Fredenberg.

ROLL CALL: Commissioners present at roll call were Luke Barnesmoore, Taylor Brinkman, Ashley Clare, Elizabeth Cruz, Mickell Escobar, Cynthia Fredenberg, Leah Hocking, Christine Mendez and Belinda Ordaz. Commissioner absent at roll call was Brianna Swisher

Tom Burt, Recreational Services Supervisor represented staff from the Parks and Recreation Department. He is the liaison from the City to the Youth Commission. Adult Advisors Kiko Ceja and Anamarie Torres were present as well as Mark Louwerens representing the Brentwood Police Department. Adult Advisor Victor Silva was absent.

Mr. Burt explained how the meeting was to proceed, with Cynthia Fredenberg as acting Chairperson to call the meeting to order and conduct the meeting until after the completion of Item Number Four which is the election of officers for the 2004-2005 term. New binders for all Commissioners were presented. Mr. Burt then explained how these binders should be used throughout the year. Mr. Burt also explained that the meeting calendar was for the remaining of year 2004 and the 2005 calendar will be presented at a later date. There was also a brief discussion of the responsibilities of each Commissioner in keeping up their binders and reading the material which will be sent out prior to each meeting. Commissioner Elizabeth Cruz reported that on the list of Commissioners, Advisors, etc. that Dan Ocheltree’s name should be eliminated and Tim Halloran’s name should replace that as LHS Principal. 

PRESENTATION: None

AGENDA REVIEW: There were no changes to the Agenda.

CITIZENS COMMENTS: None

CONSENT CALENDAR:
1. Approve Regular Meeting Minutes of June 2, 2004. (T. Burt).
Commissioner Belinda Ordaz moved the acceptance of the minutes of the regular meeting of June 2, 2004. Commissioner Elizabeth Cruz seconded the motion, motion carried unanimously.

2. Accept 2004 Meeting Calendar. (T. Burt).
Commissioner Ashley Clare moved the acceptance of the 2004 meeting calendar, Commissioner
Elizabeth Cruz seconded the motion, motion carried unanimously.

3. Accept updated Youth Commission roster. (T. Burt).
Commissioner Elizabeth Cruz moved to accept the updated Youth Commission roster. Motion seconded by Commissioner Taylor Brinkman, motion carried unanimously.

SCHEDULED MATTERS:
4. Action Election of new officers. (T. Burt).
Mr. Burt explained how the election would proceed, with all nominations presented as they are nominated and a brief statement from the By-laws of what responsibilities are for each position. 
Mr. Burt also asked the Commissioners if they wanted to elect each position separately, or to nominate and elect the full slate of four positions at one time. The Commissioners said that they would like to vote for each position separately. Ballots were included in each Commissioner’s packet and pens were passed out to the Commissioners. Some discussion of the procedures and then they continued with the nominations.

The first officer up for election is the position of Chairperson. Commissioners nominated for this position were Commissioner Cynthia Fredenberg and Commissioner Elizabeth Cruz. Each nominee gave a brief description of why she would like to serve in this position and what she felt her qualifications were for the position. As a result of the vote Commissioner Cynthia Fredenberg was elected Chairperson for the year 2004-2005.

Nominations were then in order for the Vice Chairperson and those nominated were as follows:
Commissioner Belinda Ordaz
Commissioner Elizabeth Cruz
Commissioner Ashley Clare
Commissioner Taylor Brinkman
Each nominee then gave a brief statement of why they would like to serve as Vice Chairperson and said that they would accept the nomination. After their statements the votes were counted. Commissioner Elizabeth Cruz was elected as Vice Chairperson for the 2004-2005 slate of officers.

The next officer to be elected was the position of Secretary. Those nominated were as follows:
Commissioner Taylor Brinkman
Commissioner Leah Hocking
Commissioner Belinda Ordaz
Each nominee gave a brief statement of acceptance of the nomination and also why they would like to serve in the position. After the votes were taken, Mr. Burt announced a three way tie. At this time, since there was a tie, this position was tabled for the time being and the Commissioners proceeded to the election of the position of Treasurer.

The position of Treasurer was then open for nomination and those nominated were as follows:
Commissioner Ashley Clare
Commissioner Belinda Ordaz
Commissioner Taylor Brinkman
Commissioner Leah Hocking
After the nominations were closed, each nominee accepted the nomination and gave a short talk on why they would like to hold the position and their qualifications for the position of Treasurer. All Commissioners then voted for their choice. Commissioner Ashley Clare was elected Treasurer for the year 2004-2005.

The Commissioners then returned to election of a Secretary for the year 2004-2005. Nominations again were opened for the position of Secretary. The previous nominations of Commissioners Brinkman, Ordaz and Hocking were still on the nomination slate. Each Commissioner was then asked if they wanted to re-nominate. All agreed they would like to re-nominate candidates for the position of Secretary. Those nominated were as follows:
Commissioner Christine Mendez
Commissioner Belinda Ordaz
Commissioner Taylor Brinkman
Commissioner Leah Hocking
All those nominated accepted the nominations and gave their reasons for wishing to serve as Secretary for the Commission. Vote was again taken for this position. Commissioner Taylor Brinkman was elected Secretary for the 2004-2005 term for the Youth Commission.

All were congratulated and the new Chairperson Cynthia Fredenberg continued as Chairperson for the meeting. The gavel will be given to her at the end of the meeting and all nameplates were passed out to be placed in front of the Commissioners.

5. Discussion Review of Harvest Park Bowl workshop and social. (All Commissioners)
All the Commissioners commented on the workshop and social. They liked the mock meetings and opportunities to meet with the other Commissioners and Advisors. The food was good and the opportunity to meet and talk with the outgoing Commissioners was also helpful. Advisor Ceja thanked all of the Commissioners on behalf of the Advisors liked the informality of the social. He said he was excited about the new year and congratulated the new officers. He asked for comments or input for the next year’s workshop. Mr. Burt also thanked them all for their participation and feedback.

6. Discussion update of fundraising opportunities at Cornfest 2004. (T. Burt).
Mr. Burt said unfortunately there will be no participation of the Youth Commission in the Cornfest for this year. He wants to invite the person who will be in charge of the Cornfest in the year 2005 to a regular meeting and find out what fundraising opportunities there would be for the Youth Commission. If the person would not be available for attendance at a meeting, he would like to at least have a list of activities the Commission could be involved in 2005. They are not required to be in attendance at the City Booth either this year. He thanked them for their interest.

7. Discussion of “A Day in the Park” Fundraising opportunity. (T. Burt/All Commissioners)
Mr. Burt then said the Commission has an opportunity for fundraising at the “Day in the Park”, which is held the second weekend in October. There will also be opportunities for fundraising at the Hometown Halloween and other civic events. The Day in the Park opportunity would be to have a booth to sell food items. Suggested food item was root beer floats, sarsaparilla floats and other types of food items. He described the “Day in the Park” event. Discussion of whether they could do a popcorn machine along with floats. Mr. Burt said yes, and he will check this out with the people in charge of the “Day in the Park”. Commissioner Cruz suggested a fruit cup type of food to sell at the booth. Discussion of how many will attend the event and how difficult it would be to prepare the items. Mr. Burt will also get an estimate on how many attend and how much food would have to be prepared. This will be discussed again in August and probably will form a subcommittee to work on this fund-raiser. There were suggestions to sell coke and water as well. Questions as to whether other booths would be selling these items. 

8. Discussion upcoming Youth Commission mixer in September (T. Burt/All Commissioners)
Mr. Burt explained that the mixer is traditionally prior to the regular meeting in September. The Commission invites the City Council, Chief Davies and other members of the community and other Commissions to attend the September meeting. This meeting starts at 6:00 p.m. and is a time to meet and socialize with the invited guests and then hold their regular meeting at 7:00 p.m., guests are then invited to remain for the meeting if they wish. Commissioners Ordaz, Taylor and Fredenberg discussed what had happened at this event in the previous year. 

Mr. Burt said this will be discussed further at the August meeting. Decision on what food will be served and who is to be invited.

CITIZEN COMMENTS:
None

COMMISSIONER COMMENTS:
Commissioner Cruz thought it would be a good idea next year to hand out the Master Plan so that Commissioners could read what the goals are, what has been done and suggestions for the upcoming year. All the new officers were congratulated and the new Advisors.

REQUEST FOR FUTURE AGENDA ITEMS:
Commissioner Cruz would like to collaborate with other schools in the area for ideas for the forum. There was some discussion on this issue. 
Homecoming Parade
Update on Day in the Park/subcommittee for Day in the Park
Planning for mixer
Hometown Halloween

Mr. Burt felt Commissioner Cruz’s idea was good and would have to be put on the agenda as a part of the Master Plan, Phase Two. This could be along with other items to be planned for the Master Plan.

Mr. Burt also noted that there will be a presentation by Director of the Parks and Recreation Department, Craig Bronzan at the next meeting along with Poldina Scherff, Recreational Services Manager. They will be speaking about the Youth Forum and asked that all Commissioners be present and on time for the meeting.

ADJOURNMENT:
Chairperson Fredenberg called for adjournment of the meeting. Motion for adjournment by Commissioner Ashley Clare and seconded by Commissioner Luke Barnesmoore. Meeting adjourned at 8:21 p.m.

Respectfully submitted,

Betty Jo Whincup, Minutes Recorder
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov