| CITY OF BRENTWOOD YOUTH COMMISSION
REGULAR MEETING MINUTES
June 2, 2004 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94514
CALL TO ORDER: The meeting was called to order at 7:38 p.m. by Chairperson Brea Bryant.
ROLL CALL: Commissioners present at roll call were Jessica Ordaz, Brea Bryant, Crystal Hammers, Andrea Tate, Cynthia Fredenberg and Taylor Brinkman. Commissioners absent were Nicole Forde, Daisy Hurtado, Megan DeGuerre, and Belinda Ordaz. Tom Burt, Recreation Services Supervisor represented staff. Adult Advisor Kiko Ceja was present.
AGENDA REVIEW: No changes
Chairperson Bryant acknowledged the presence of the citizens in the audience and they would be introduced later in the agenda.
1. Approve Regular Meeting Minutes of May 5, 2004. (T. Burt)
Commissioner Cynthia Fredenberg moved to accept the minutes of the regular meeting of May 5, 2004. Commissioner Taylor Brinkman seconded the motion and motion carried unanimously.
2. Approve Special Meeting Minutes of May 25, 2004. ( T. Burt)
Motion to accept the minutes of the special meeting of May 25, 2004 by Chairperson Brea Bryant. Motion seconded by Commissioner Jessica Ordaz and motion carried unanimously.
3. Announcement of new Commissioners and Adult Advisors. (T. Burt)
Mr. Burt announced the names of the new Commissioners as follows: Ashley Clare, Elizabeth Cruz, Christine Mendez, Brianna Swisher, Mickell Escobar, Luke Barnesmoore, and Leah Hocking. The new Adult Advisors are Victor Silva and Anamarie Torres. Ms. Torres was not present at the meeting, but others all were introduced and at the invitation of the Chairperson each gave a brief introductory statement about themselves and reasons why they wanted to be a Youth Commissioner. Mr. Silva also introduced himself and the reasons for his wishing to become an Adult Advisor to the Youth Commission.
Each of the current Commissioners also gave a brief statement of their reasons for becoming involved with the Youth Commission and a history of their time as a Commissioner. Tom Burt, Recreation Services Supervisor and liaison for the Youth Commission also gave some history of his work with the Commission, their history and plans for the coming year. Adult Advisor Kiko Ceja, also provided the group with his background in the Brentwood Community and reasons for being involved with the Youth Commission. All expressed satisfaction with where the Youth Commission has been in the past and what their goals are for the future. The Master Plan of the Youth Commissioner was discussed and the various phases that have already been implemented along with what is planned for the future. Basically, Phase l was the Crisis Referral Card for teens, which arose from the survey conducted in the Brentwood Schools by the Youth Commission. Phase ll was the PowerPoint presentation which was taken by the Commission to various groups in the city, such as the Chamber of Commerce, and fraternal organizations and the City Council. Phase III was the Job Fair which was extremely successful. Plans for the future include a Youth Forum.
4. Announcement of outgoing Commissioner’s recognition at June 22, City Council Meeting. (T. Burt).
Mr. Burt asked all of the Commissioners to keep the date of June 22, 2004 open and be sure and attend the City Council meeting that evening at 7:00 p.m. in the City Council Chambers. They will be in the Presentations at the beginning of the meeting and should not take more than twenty minutes. This is the time that the Mayor presents each of the outgoing Commissioners with their plaque and certificate of appreciation. He will be sending out formal invitations to each of the Commissioners. All of the new Commissioners are also invited and he hopes that they will be able to attend.
5. Update and discussion on fundraising opportunities at CornFest 2004. (T. Burt)
Mr. Burt reported that at this point he has not heard back from the Chamber of Commerce as to what fundraising activities the Commission might be able to participate in at the Cornfest. The City will have two booths and they will have various City employees and volunteer Commissioners there to hand out brochures and discuss their Commission. He asked the Commissioners what they would like to do and if they would be available to donate some time to these booths. He also reported that if something comes up that they can do as a fundraiser, he will notify them. He asked the Commissioners for ideas and some suggestions were selling cotton candy and snow cones. Mr. Burt will email the contact at the Chamber of Commerce again and try to find out if there is a fundraising activity which the Youth Commissioner could participate in at the event.
6. Discussion regarding summer fun workshop and mixer. (All Commissioners)
Mr. Burt gave dates between June 8 and June 18 which would be available for a workshop for new Commissioners and then to include a mixer and party for all current and outgoing incoming Commissioners. He is planning an approximately two-hour workshop for the new Commissioners prior to the mixer and party. The new Commissioners will be taking their oath of office at the City Council meeting on June 8, 2004. Several ideas for types of activities were put forth and discussed. It was important that the event be at a location where there will be a room for the workshop prior to the mixer.
Commissioner Belinda Ordaz arrived at 7:50 p.m. She was then introduced to the new Commissioners and also gave a brief background of herself and her tenure with the Commission.
After considerable discussion, including the ideas put forth by the new incoming Commissioners a date of June 9, 2004 was decided for the workshop and mixer. The place for the event was to be the Harvest Park Bowling Alley and with the workshop to be from 4:00 to 6:00 p.m. and the mixer to be from 6:00 to 8:00 p.m. Incoming Commissioner Elizabeth Cruz, who is employed by the bowling alley, will check on availability of a meeting room and costs of the party and coordinate with Mr. Burt. Commissioner Andrea Tate moved to approve the Harvest Park Bowling Alley as the site for the workshop and social event to be held on Wednesday, June 9, 2004, workshop at 4 to 6 p.m. with social following at 6 to 8 p.m. Motion seconded by Commissioner Jessica Ordaz and motion carried unanimously.
Motion made to allocate up to $400 for this event by Commissioner Brinkman, seconded by Commissioner Tate, motion carried unanimously.
Each Commissioner gave a brief review of their reflections of serving on the Youth Commission, reasons for wishing to do so, and highlights of their terms.
The new Adult Advisor, Victor Silva asked the Commissioners why they had joined the Commission. Each Commissioner as well as Adult Advisor Kiko Ceja and Mr. Burt responded to this question.
REQUEST FOR FUTURE AGENDA ITEMS:
Election of Officers
Update on Cornfest
ADJOURNMENT: Chairperson Bryant adjourned the meeting at 8:25 p.m.
Betty Jo Whincup
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
Fax (925) 516-5445