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City Administration
CITY OF BRENTWOOD YOUTH COMMISSION
REGULAR MEETING MINUTES
Wednesday, January 7, 2004 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94514

CALL TO ORDER: The meeting was called to order at 7:06 p.m. by Chairperson Brea Bryant.

ROLL CALL: Roll was called by Commissioner Andrea Tate. Commissioners present were Jessica Ordaz, Andrea Tate, Taylor Brinkman, Nicole Forde, Brea Bryant, Belinda Ordaz, Crystal Hammers and Cynthia Fredenberg. Commissioners absent were Daisy Hurtado and Megan DeGuerre. Others present at the meeting were Poldina Scherff, Recreation Services Manager; Kiko Ceja, Adult Advisor; and Tom Burt, Recreation Services Supervisor.

PRESENTATIONS: None

AGENDA REVIEW: No changes to the agenda as presented.

CITIZEN COMMENTS: None.

CONSENT CALENDAR: 
1. Approval of minutes of Regular Meeting on December 3, 2003.
Motion by to approve the minutes of the December 3, 2003 meeting by Commissioner Andrea Tate, seconded by Chairperson Brea Bryant, motion carried unanimously.

SCHEDULED MATTERS:
2. Discussion of the Job Faire schedule for March 20, 2004.
Tom Burt led off this discussion by commenting on the previous discussions and plans for the event. He requested information from the Commissioners as to what their plans for the Job Faire are, and what they want it to be as a result of the survey that was done previously by the Commission. Chairperson Bryant asked if there had been any response to the flyers and Mr. Burt said that they had been receiving calls. He then asked the Commissioners how they perceive the Job Faire and what they expect from it. Chairperson Bryant said she sees it as an event in the City Park, with many tables for businesses with applications available for each business accompanied by job descriptions. She hopes that there will be opportunities for interaction with the youth looking for work with the business representatives. Mr. Burt then asked if it would be okay if it were held inside the Community Center. This was not a problem with the Commissioners, especially since the weather could be a problem in March. The goal being to inform the youth that there are jobs in the community and that it is important for them to know where the jobs are, and which employers are interested in hiring the youth of the community.

Discussion of the time frames for hiring youth and the procedures involved in this process. Chairperson Bryant suggested having mini seminars at the same time for such topics as “dress for success”, “how to interview”, “how to fill out an application and prepare a resume”, etc. 

Discussion of the recent presentation to the Kiwanis Club, and employers that said that they do hire youth and the importance of dressing appropriately and having some knowledge of the business where they are applying. Mr. Burt said it is very important to be informed about the business where you are applying, look them up in the Internet, talk to people who know about the company and approach the interview with information that will help you in discussions in the interview process. He felt this would be also a good idea for a mini seminar. 

Mr. Burt had a list of the businesses (Brentwood only) and asked each of the Commissioners to bring a list of five businesses that would hire youth in the Brentwood Community. He listed the different locations: Raley Sandcreek Shopping Center, Safeway Shopping Center, Winco, McDonalds, Taco Bell and Kentucky Fried Chicken, Home Depot, Ace, Albertsons, Walgreens and downtown Brentwood. He asked the Commissioners if they could go to those locations and get some answers and feedback in three weeks time. It was decided to break the Commissioners up into pairs and assign them a certain a specific place to visit. He had a form for them to take to the businesses and have them complete if they are willing to participate in the Job Faire. Commissioner Nicole Forde said she could take the Raleys Shopping Center. Chairperson Bryant volunteered for the Albertsons/Walgreens Shopping Center; Commissioners Belinda and Jessica Ordaz volunteered for the McDonald, KFC, Taco Bell area. Commissioner Brinkman volunteered to work with Commissioner Forde at the Raleys Shopping Center. Commissioner Fredenberg volunteered for the Safeway Center and Commissioner Tate will work with her. Commissioners will take the forms and report back to the next meeting. Ms. Scherff asked that even though some Commissioners may be graduating and going to junior college, that they would still go to the Job Faire and participate in it with the other Commissioners. Other locations were discussed and assigned. Some of the Commissioners that were absent were assigned other locations. They will be contacted on these assignments by phone. 

Mr. Burt handed out the applications for businesses and gave them some suggestions on verbiage. Mr. Ceja suggested Farmers Daughters and some other locations. Deadline for returning the applications was discussed. More applications will be available if needed at the office. Discussion of what businesses should be approached. Also, discussion of the mini seminars and how they should be conducted, subjects and people to be responsible for the content and presentation. 

Commissioners were asked what they see as their role in the Job Faire and it was felt that it would be the organization, be there to mingle and major responsibility to be what goes on backstage. 

The deadline for getting the applications back to the Commission was discussed, and a date of January 28 was decided upon. Mr. Burt felt a special meeting should be held at that time to cover the progress to that point. Time of 7 p.m. and to hold the meeting at the Council Chambers if they are available. If any Commissioner cannot make the special meeting, then they will have to email, fax or call in the information to Ms. Scherff or Mr. Burt. This information will also have to be given to the Commissioners not present at this meeting. 

Mr. Burt said there are two more presentations other than the previous ones to the Chamber of Commerce and the Kiwanis Club. These presentations are for the Soroptomist and Rotary clubs. He would like to rotate the Commissioners to represent the Commission at these next two meetings. 

Promotion of the Job Faire was discussed. Commissioner Forde suggested announcements at the school, flyers to be given out at the school and ask Leadership to make posters to further make all of the students aware of the event. Discussion of how to get this accomplished. A lunchtime rally was suggested. Chairperson Bryant felt it important that each Commissioner go into the classes and talk to them themselves. Discussion of the fact that the fair will be held during Spring Break and how important the promotion is. There will be press releases and public service announcements just prior to the Job Faire. 

3. Discussion of Police Activities League (PAL) affiliation with Youth Commission.
Ms. Scherff asked the Commissioners if there was anyone who would be willing to be a youth council member or part of a youth commission that deals with the PAL? She briefly discussed the idea as something new and just being explored for working with the PAL. She also discussed the background of the PAL Program. This was being envisioned as people who would be willing to work with the PAL Program in youth activities as a counselor for ski trips and other types of activities. The PAL Program is currently merged with the Parks and Recreation Department. Commitment would involve a board meeting once a month, the first Monday of each month and assisting the program in various activities. Some of the Commissioners felt this was a good idea and would like more specific information. 

4. Discussion of Youth Commission sponsored Ski Trip.
Mr. Burt recalled that in the past the Youth Commission has sponsored one or more ski trips a year. They have been receiving lots of calls at the office as to when and where the ski trips would be, and if they are being sponsored this year. Since Commissioner Brinkman goes on all of the ski trips, he gave a brief outline of the trips and the ski parks that they have gone to in the past. The Commission usually rents one or two buses, depending on the demand and put out flyers on the trips. Package includes the ride and lift tickets, those going must provide their own equipment. Resorts they have gone to in the past are Bear Valley, Sierra at Tahoe and Boreal. Commissioners thought this a good idea. Ms. Scherff also explained how she plans for the trips and explained that the events must be promoted by the Commissioners. Parents are allowed to go with sixth and seventh graders, and could go with others as well. Youth Commission pays for the buses. There was some discussion of dates in February for a trip. Commissioner Forde moved that the Youth Commission hold a Youth Commission sponsored ski trip on the 21st day of February, going to the Bear Valley resort. Commissioner Tate seconded the motion, motion carried unanimously. Commissioner Forde then moved that at least $3,000 be allocated for this trip, Commissioner Tate seconded the motion, motion carried unanimously.

5. Discussion of Youth Commission Scholarship.
Mr. Burt gave a brief background of the Youth Scholarship. This is a scholarship of $1,000 for a male and $1,000 for a female and certain other criteria for qualification, such as grade point average and demonstration of need. There was some discussion of the criteria of 2.5 GPA and should it be changed back to 3.0. Also, since there had been no applicants last year, this criteria had been changed, along with the essay questions. There is money in this account that has been raised by the Commission and cannot be used for any other purpose. Commissioner Forde commented that they should target only people that they know are going to go to college. Chairperson Bryant said the scholarship should be promoted more at the Career Center, and she felt scholarship should be at 3.0 GPA. Commissioner Forde moved to change the qualification requirement for GPA average to 3.0. Motion seconded by Commissioner Fredenberg, motion carried unanimously. 

Ms. Scherff then asked who would take the responsibility of getting the applications for the scholarship where it is supposed to be in the Career Center and publicizing the scholarship. Chairperson Bryant will take this responsibility for getting the local applications with the Liberty High Youth Scholarships forms. She will get this form to Ms. Scherff. It was noted also that the recipients must be a Brentwood resident. 

CITIZEN COMMENTS: None.

COMMISSIONER COMMENTS: None

REQUEST FOR FUTURE AGENDA ITEMS:
Update on Job Faire
Update on Ski Trip
Scholarship report
Update on PAL
Fun Run

ADJOURNMENT:
The meeting was adjourned at 8:28 p.m. by Chairperson Brea Bryant until the special meeting of January 28, 2004 at 7 p.m.

Respectfully Submitted,

Betty Jo Whincup
Minutes Recorder
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov