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City Administration
CITY OF BRENTWOOD YOUTH COMMISSION
REGULAR MEETING MINUTES
September 3, 2003 at 6:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94514

PRESENTATION: This was a special meeting with a social time prior to calling the meeting to order with invited guests from the community. After the brief social gathering, the Commissioners introduced themselves as follows: Chairperson Brea Bryant, Commissioners Megan DeGuerre, Belinda Ordaz, Jessica Ordaz, Andrea Tate, Nicole Forde, Cynthia Fredenberg, Darcy Garrity, Daisy Hurtado, Jessica Ordaz, Taylor Brinkman, and Crystal Hammers. 

Others present who also introduced themselves were Kiko Ceja, Adult Advisor; Tom Burt, Recreation Services Supervisor; and Poldina Scherff, Recreation Services Manager. Guests at the presentation included Parks and Recreation Director Craig Bronzan and representatives from the Police Department, Brentwood Unified Schools, City Council, Liberty High School, and the Chamber of Commerce, as well as others who had been invited.

The PowerPoint presentation of the Youth Master Plan cited the goals of the Youth Commission. Phase One of the Master Plan was discussed and then Phase Two and the planned future accomplishments was given by the Commissioners. 

The guests and Commissioners discussed various methods of getting their Master Plan, Phase Two in action. One suggestion was to meet with the Chamber of Commerce at their October meeting the second Tuesday of October. Another suggestion was working in conjunction with East Bay Works. Another suggestion was to target citizens through flyers in water bills, and a planned Job Fair in Spring 2004.

Liberty High School suggested joining forces and the “work ready” certificate as well as the work permit. He explained the difference between the two. The requirement regarding hiring youth as to ages, hours they can work and other questions need also to be identified. City Councilmember Ana Gutierrez also had comments as well as Director Bronzan. Proposal to have a table at the Chamber of Commerce Job Fair also.

There was discussion regarding interview experience, working one on one with potential employers to learn the art of interviewing and how to present themselves for interview. Commitment to place of employment. Suggestions of linking off of the City website, Chamber of Commerce and also Brentwood Press websites. Councilperson Gutierrez suggested a workshop with a panel of businesses to show what is looked for in interviews. Also different businesses to come in and describe what they do and the type of people they hire. Chamber of Commerce suggested putting an insert also into their newsletter regarding the proposed Job Fair. Pam Ehler, Finance Director said a business license list could be obtained from the City and inserted in the water bills. Parks and Recreation Director admonished the Commissioners to keep out in front, keep pushing the City Council, staff and business leaders on their agenda. 

Guests thanked the Commissioners for the invitation and promised to work with the Youth Commission. They congratulated the Commissioners on their work and contribution to the community. Guests then were excused and the formal Commission meeting was called to order.

CALL TO ORDER: The meeting was called to order at 6:58 p.m. by President Brea Bryant.

ROLL CALL: Commissioners present at roll call were Taylor Brinkman, Cynthia Fredenberg, Andrea Tate, Nicole Forde, Brea Bryant, Darcy Garrity, Daisy Hurtado, Belinda Ordaz, Jessica Ordaz, Megan DeGuerre, and Crystal Hammers.

CITIZEN COMMENTS: None.

CONSENT CALENDAR: 
Item No. 1 Approval of minutes of Regular Meeting on August 6, 2003, and Special Meetings on August 13, 2003 and August 25, 2003.
Motion by Cynthia Fredenberg to approve all three of these minutes from previous meetings. Motion seconded by Megan DeGuerre and motion carried unanimously.

Ms. Scherff reported that she had received a call from Dave Lang and that he has decided to resign as an Adult Advisor. She commented on his dedication to the Youth Commission and the fact that he has been with them from the beginning and has been very dedicated to them. She felt the Commission should do something to show their appreciation for his years of hard work and dedication. Commissioner Hurtado moved that a letter of thanks and a plaque be presented to Mr. Lang as a show of appreciation, also that $100 be allocated to purchase the plaque. Motion was seconded by Commissioner Tate and motion carried unanimously.

SCHEDULED MATTERS:
Item No. 2 Discussion of the Job Resource presentation (All Youth Commissioners)
A large flip chart was set up for the Commissioners ideas to be recorded as they and the Adult Advisors discussed the presentation and how to move forward with Phase Two of the Job Resource plans. Adult Advisor Ceja felt the invitation to the Chamber of Commerce meeting was an excellent idea and also the idea of the flyers to be inserted in the paper and utility bills. He felt a priority list should be established on how to set up a game plan. Contacts with employers and offers of free advertising on the website for employers who was willing to hire the youth was also felt to be an excellent idea. Ideas for a slogan, such as “got youth” and others were discussed. Much discussion as to what information should be on the website, and reasons why being on the website will be helpful to businesses as well as the youth in the community. 

Priorities were listed as:
- Job Fair
- Community contact
- Definition of “work ready”
- Need of a work permit and instruction as to how to get one. 
- Luncheon with Chamber of Commerce and presentation of PowerPoint - Phase Two. This needs to be changed and a summary of what has been accomplished and the goals for the future to be presented.

Commissioners and Adult Advisors then proposed the following as their plan to present to the Chamber of Commerce:

Description of accomplishments and plans for Phase 2

First Priority
- What should be listed in the flyer? What will grab attention of businesses?
- Contacts. Information on website asking for participation from local businesses
- Slogan for Job Fair such as “Got Youth”, energy, etc., catchy motto.
- What employers are looking for in hiring youth
- Benefits for youth as well as benefits for businesses (free advertising for businesses)
- Concrete questions of business experience
- Educating youth on what the businesses are looking for in an employee so that they will know how to prepare for interview. Establish a connection between youth and business.

It was noted that the description needs to be strengthened and more detail for Phase Two, including promotion of the website. Need to plan and produce the Job Fair. In developing the website, the plan was to get businesses in Brentwood that would be willing to employ teenagers in the community. Need to get a business list and possibly get applications from the businesses online, and when they would be hiring and qualifications for these positions. This information would then be utilized in planning the Job Fair in March.
- Why they are there and offer of advertising through Job Fair and website.
- Job training and interaction between employee and employer. 
- Concrete questions for participation.
- Consideration of free hours (employees) to get experience.
- Introduction of Commission, outline of what accomplishments are to date, establish credibility.
What do you want from them, reason why they are there. What the Commission can offer to the businesses, free advertising on website and Job Fair. Opportunity for job training, interaction for both business and youth. Give a statement of what the Commission is seeking from business at conclusion. Commissioners should be able to give strong presentation and answer questions. Commissioner DeGuerre felt she was sure enough to give presentation.

Second Priority
- Mission statement
- Description of accomplishments in Phase 1 and 2
- Why they are there?
- Offer free advertising on website, in Brentwood Press, and also Job Fair
- Job Training
- Interaction between employer and employee
- Benefits for youth and employers
- Establishing connection with business and youth, earning money for college.
- Financial responsibility, learning how to manage money, credit card accounts.
- Free employees for community service hours.
- Conclude with concrete questions of participation and rewards for business as well as youth.

Third Priority
Get flyers out and set date for meeting with Chamber of Commerce luncheon. Ms. Scherff will call and set date for meeting in October.

Need to prepare for presentation in October, will it be changed from current presentation. Change from current PowerPoint presentation, take out brochure section, leave in who they are and what they want to do in the future such as adding to website and discussing Job Fair. Ms. Scherff suggested beefing up portion as to what the main goals are, need to be able to really sell the Youth Commission and know what they are selling. Strengthen what the Commission is looking for in the business community, what they want them to do. Request participation in website and Job Fair and pursue involvement from the community. Final highlights of this discussion as follows:

- What does the Youth Commission want from businesses?
- Participation in Job Fair, give list for contact forms, get phone list for scheduling callbacks
- Pursue their involvement
- March workshop
- Prepare for Job Fair (start early)
- Contact larger businesses, such as Target, Barnes & Noble and Mervyns.
- Need to have tables, flyers etc. available for workshops and Job Fair.
- Location (Park seems to be preferred, Liberty or Community Center)
- Difference of work ready certificate, and work permit
- Participation with Chamber of Commerce at Luncheon in October
- Contact East Bay Works
- Contacts from Business licenses and renewals
- Inserts with City water bills.
- Limitations.

The Commissioners discussed working with Mr. Clare and Mr. Parsons and working with them as a priority for the Job Fair. They would like to set up booths for businesses to interview applicants. Ms. Scherff congratulated them on the good work done this evening and said she will draft a flyer and call a special meeting soon. The date of September 17, at 6 p.m. at the Council Chambers was decided as a good date for all. Commissioner DeGuerre moved that a special meeting be held at 6:00 p.m. on September 17, 2003 at the Council Chambers. Commissioner Tate seconded the motion, and motion carried unanimously. 

Item No. 3 Discussion of group challenge course. (A. Tate)
Commissioner Tate has had problem getting response from Commissioners she has called for this event. Adult Advisor Ceja said they then need to go around the table again and find out who can go on what dates, either September 29, or 28th. Ms. Scherff said this will be an all day affair and all should plan to attend. After considerable discussion, the Commissioners asked if they could go on Sunday the 28th of September. Ms. Scherff will check this out for them. Commissioner DeGuerre moved that this subject be brought back to the agenda for the Special Meeting on September 17, 2003. Commissioner Garrity seconded the motion and motion carried unanimously.

Item No. 4 Discussion of involvement with the Liberty High Homecoming Parade (P. Scherff).
Ms. Scherff said the date of the parade is October 24 and asked if they would like to participate in this event. She said they can be as creative as they wish, can use the City truck with a sound system if they wish. The Commissioners can hand out items other than food. Adult Advisor Ceja thought it would be good to have some representation. This would be a good time to advertise Job Fair, possibly carry a banner advertising the Youth Commission, such as ski trips, etc. Commissioners Bryant, Brinkman, Fredenberg, and DeGuerre volunteered. Commissioner DeGuerre will make sure that the Youth Commission is legally entered into the parade. Commissioner Brinkman moved that the Youth Commission participate in the Homecoming Parade. Commissioner Hurtado seconded the motion, motion carried unanimously. 

Ms. Scherff noted that this is the last meeting for Commissioner Garrity.

CITIZEN COMMENTS: None

COMMISSIONER COMMENTS/INFORMATIONAL REPORTS: None

REQUEST FOR FUTURE AGENDA ITEMS:
1. Homecoming Parade
2. Election of officers
3. Hometown Halloween

ADJOURNMENT: The meeting was adjourned at 8:01 p.m. by Chairperson Brea Bryant.

Respectfully Submitted,

Betty Jo Whincup
Minutes Clerk
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov