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City Administration
CITY OF BRENTWOOD YOUTH COMMISSION
REGULAR MEETING MINUTES
Wednesday August 6, 2003 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER:
The meeting was called to order at 7:10 p.m. by Commissioner Ashley Brown. Other Commissioners present at roll call were Belinda Ordaz, Andrea Tate, Daisy Hurtado, Jessica Ordaz, Taylor Brinkman, Darcy Garrity and Nicole Forde. Commissioners absent at roll call were Brea Bryant, Crystal Hammers, and Cynthia Fredenberg. Others present included Poldina Scherff, Recreational Services Manager; Kiko Ceja, Adult Advisor; Mark Louwerens, Police Officer; and Tom Burt, Recreational Services Supervisor. Dave Lang, Adult Advisor was absent.

AGENDA REVIEW: No changes to agenda.

CITIZEN COMMENTS: There were no citizens present at the meeting.

CONSENT CALENDAR:
1. Approval of minutes of Regular Meeting on July 2, 2003.
Commissioner Ashley Brown to approve the minutes of the July 2, 2003 meeting. Commissioner Daisy Hurtado seconded the motion and the motion carried.

SCHEDULED MATTERS:
2. Discussion of Group Challenge Course. (P. Scherff).
Adult Advisor Ceja remarked that at the previous meeting they had decided that they would wait to set the date for this event until it could accommodate everyone’s schedule. He asked what date the Commission would like to set for the course, would it be October? Everyone was to come back with dates when they could go during the fall break. After discussing when Commissioners were planning vacations with family or other events, Ms. Scherff said they need to set a date and be committed to keep that date for the course. Commissioner Brown moved to set the date of September 29, 2003 for the Group Challenge Course, and that Commissioners not present be called to inform them of the date. Commissioner Forde seconded the motion, motion carried. Commissioner Tate volunteered to call Commissioners not present and inform them of the date and other details. She will then call Ms. Scherff with the final numbers and names of those participating.

3. Discussion of Job Resource Presentation (K. Ceja)
Adult Advisor Ceja gave a PowerPoint description of the Master Plan to the Commissioners. He was assisted by Ms. Scherff. The first phase of the Master Plan described the Goals of the Youth Commission which are as follows:

-  To promote healthy living and positive decision making among youth.
-  To visibly and positively represent the youth of Brentwood.
-  To assist youth in better understanding the relationships between business and government
-  To positively promote the Youth Commission through activities and promotions.
-  To generate a larger voice for the youth in the Brentwood area.
-  To provide a forum for the youth to express their concerns and views.
 
The Mission Statement of the Youth Commission is “To create a safe, youth-oriented environment that promotes motivation, interaction and unity within the community”.

The PowerPoint demonstration further stated the purpose of the Master Plan as follows:
-  Create a community “Job Resource List” for teens between the ages of 13 through 19 years of age.
-  Create a “Teen Crisis and Information Referral Listing” card.
-  Moving forward to improve the community in the direction to accommodate the needs of our youth
-  Develop a Youth Forum to open communication between the youth of our community with the Brentwood Police and the Parks and Recreation Departments.

To date the Youth Commission has accomplished the following goals:

-  Created a “Teen Crisis and Information Referral Listing” card.
-  Created a “Teen Information” Brochure which was distributed to the middle schools and high school.
-  Continuing to move forward to improve the community in the direction to accommodate the needs of our youth.
-  Developed a Youth Forum to open communication between the youth of our community with the Brentwood Police and the Parks and Recreation Departments.

Phase two will involve the following as future accomplishments:

-  Develop a Youth Commission on the City’s website
Links: Mission Statement
Bylaws
Goals
Applications
Activities
Projects
Why join the Youth Commission

-  Future Accomplishments:
Topics: How to Interview
How to “Dress for Success”
How to write the perfect resume
Download applications
Job expectations
Work Laws/Work Permits
Update the above information on a weekly basis!

-  Future Accomplishments:
Sponsors: City of Brentwood
Chamber of Commerce
School District
Local Business

Ms. Scherff then asked what portions of this above outline the Commissioners would like changed. Commissioners asked what they would do with this program when and if any changes were made. Ms. Scherff said she would like to have invitations sent out to the City Council, Chamber of Commerce, the Brentwood School District and any others they felt should be invited to view this proposal She suggested formal invitations be sent out for all who should be involved to attend the September meeting of the City Council. All the Commissioners and Adult Advisor Ceja discussed this plan and how to put on a well formulated presentation at the September meeting. 

Commissioners should contact businesses. Ms. Scherff will contact Greg Robinson and to see if businesses would be willing to place ads for jobs for youth if they can get free advertising. Commissioners should take their Youth Commission cards with them when calling on businesses. Commissioner Brown suggested one person be responsible for answering questions and be fully informed on each issue. She also felt there should be a meeting prior to the presentation and practice the issues and answers so that each one would be an expert on at least one area. Ms. Scherff said that since Jessica, Taylor and Daisy are senior Commission members, they should be able to take lead roles. 

Plans were then discussed to meet and plan who will be in charge of which phase of the presentation. Commissioner Brown moved that a special workshop be called on Wednesday, August 13, at 7:00 p.m. to discuss the presentation. Commissioner Tate seconded the motion and motion carried unanimously.

Ms. Scherff will contact each member by email or phone call to remind them of the meeting.

4. Update on Distribution of Teen Crisis Referral Card (P. Scherff).
Ms. Scherff asked if all the referral cards had been distributed in the schools and the Commissioners responded that yes, they were. Adult Advisor Ceja said he also was aware that they had been distributed in the middle school as well. 

Ms. Scherff said that the next step then is to get them out in the community through the Library, Police Department, City offices, the Aquatics Complex and medical offices. She asked the Commissioners to suggest other areas that would be good places for the referral cards. Other areas suggested were the theater, career center, and mall. La Paloma School, Skate Park and restaurants were also suggested. Each Commissioner was offering to do distribution of the brochures and cards. 

Commissioners, Garrity, Tate, and Forde offered to distribute the materials. Ms. Scherff will have the materials ready at her office in the administration office of the Park and Recreation Department for Commissioners to pick up. They need to come in and pick them up next week. Ms. Scherff also asked them to wear their Youth Commission shirts and carry their business cards with them when they drop off the material. 

CITIZEN COMMENTS: None

COMMISSIONER COMMENTS: None

REQUEST FOR FUTURE AGENDA ITEMS: None

ADJOURNMENT: Vice Chairperson Brown adjourned the meeting at 7:59 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov