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City Administration
Wednesday, July 2, 2003 at 7 p.m.
Parks Administrative Offices
740 Third Street
Brentwood, CA 94513

CALL TO ORDER: The meeting was called to order at 7:01 p.m. by Vice Chairperson Ashley Brown.

ROLL CALL: Secretary Crystal Hammers called the roll. Present were Vice Chairperson Ashley Brown and Commissioners Cynthia Fredenberg, Taylor Brinkman, Belinda Ordaz and Andrea Tate. Commissioners absent at the roll call were Brian Fredenberg, Darcy Garrity, Jessica Ordaz, and Megan DeGuerre. Adult Advisors Dave Lang and Kiko Ceja were present as well as Poldina Scherff, Recreation Services Manager and Sal DiMercurio of the Brentwood Police Department.

AGENDA REVIEW:  No changes or additions.

CITIZEN COMMENTS: There were no citizen comments.


Item No. 1 Approval of minutes of regular meeting on June 2, 2003
Vice Chairperson Ashley Brown moved for the approval of the minutes of the June 2, 2003 meeting, Commissioner Cynthia Fredenberg seconded the motion and motion carried.


Item No. 2 Welcome new appointees
Two newly appointed Commissioners Andrea Tate and Belinda Ordaz were present and introduced to the Commissioners. One other new appointee Nicole Forde was not present. Each Commissioner introduced themselves and Vice Chairperson Brown gave a brief background of the Commission and what their goals are and what they have accomplished in the past. Poldina Scherff also introduced Tom Burt who has assumed her former position with the Parks and Recreation Department and will be working with her and the Youth Commission. 

Ms. Scherff also noted the change of the meeting time from the first Monday of the month to the first Wednesday of the month. 

She also said she will be ordering new shirts for the Commissioners as well as name plates. The new Commissioners will need to appear before the City Council to be sworn in on July 8, 2003 and she asked that all Commissioners be present. She also gave out the list of phone numbers for all Commissioners, for times when they need to get in touch with other members of the Commission or the Parks and Recreation office.

Item No. 3 Discussion of group challenge course (P. Scherff).
Ms. Scherff asked the Commissioners when they would like to plan for the Group Challenge Course, during the week or on the weekend. It was discussed whether it would be better to wait until the first of October, school break or try to schedule it prior to school starting later this month. Since several of the Commissioners were not present, Vice Chairperson Brown volunteered to call other Commissioners not present to poll them on the issue. The motion was then made after some discussion, to form a subcommittee to call other Commissioners, motion made by Commissioner Hammers, seconded by Taylor Brinkman. Motion carried. 
Ms. Scherff suggested that Vice Chairperson Brown head the subcommittee.

Item No. 4 Discussion of second phase of Youth Master Plan Job Resource Card (P. Scherff)
Ms. Scherff said that it is now time to start this phase of the Youth Master Plan and asked for ideas from the Commissioners as to how they would like to implement this plan. She said that an outline had been formed for their consideration by Sylvia Elias, Administrative Assistant. She asked them to go over this staff report with Adult Advisor Kiko Ceja. Adult Advisor Dave Lange also suggested that they check with the Chamber of Commerce and have a representative attend the regular monthly Chamber luncheon meetings and also the mixers if possible. After considerable discussion, it was decided that they should try to connect with the Annual Job Fair the Chamber of Commerce holds. Commissioners to go to each of the booths and ask which of the businesses will hire youth and if so what ages. The need to create a large job list of where the youth in the city can look for jobs. It was also suggested that the other service clubs such as Rotary and Kiwanis be researched as sources. The Police Department was also suggested if not for paying positions then for volunteer positions. Police Department Mark Louwerens suggested a job fair organized by the Youth Commission with Chamber of Commerce in the Spring, possibly at the Liberty High School. The idea was suggested that this be coordinated with Career Day. This could also be on the Youth Commission website and with lots of advertising, possibly to create it as an annual event.

Adult Advisor Lang asked the Commissioners what they thought and what other ideas they might have to promote hiring youth in the community. It was suggested that the Youth Commission members go to the Chamber of Commerce meeting and give a presentation. Mr. Lang suggested the idea of promoting cooperative businesses that are willing to hire youth by giving them free advertising on the website. Classified ads for youth could then be posted on the website and free to the businesses. Vice Chairperson Brown suggested getting a list of those businesses actually hiring youth. 

Discussion of setting up mock interviews with information as to how to prepare for an interview, resume building and how to dress and prepare for interview. 

Commissioners discussed ideas to expand on planning for Job Fair, creating list with Chamber of Commerce and having some other type of entertainment and lunch. All felt the best time would be in April and coordinate with Career Day and also Edna Hill as well as Liberty High School. 

Ms. Scherff asked that the Commissioners research the community for job sources. She also stressed the idea of preparing for interviews and have a booth at the Job Fair with professionals that would assist in preparing for interviews. First impressions when applicants present for interviews discussed by Tom Burt, Recreation Supervisor.

Vice Chairperson Ashley Brown mentioned Club Rush at the beginning of the year and thought this might be a good time to have tables set up to hand out flyers on the subject of interviewing and resume preparation. She asked if they should form a subcommittee to work on these ideas. Ms. Scherff thought that they should have some small meetings, and a workshop on the plans for the Job Fair. Ms. Scherff said they also need to invite all the dignitaries to meet with them at a regular meeting and have a lunch so all can get to know each other as well as the goals of the Youth Commission. Dates were discussed for this event. Mr. Lang suggested forming a subcommittee to plan this event, although all will have to work together on the meeting and presentation. Vice Chairperson Brown moved that a subcommittee be formed for the presentation to the dignitaries at the August meeting, she suggested that Commissioners Tate, DeGuerre, Ford and Hammers serve on the subcommittee. Commissioner Andrea Tate seconded the motion, motion carried.

Discussion of whether a workshop should be held with the subcommittee and/or the full Commission. Time and place were discussed and decision made to have the subcommittee meet at 10:00 AM on July 10, 2003, at Willys Coffee Shop. The subcommittee will meet with Kiki Ceja as Adult Advisor. Commissioner Hammers will call Commissioners DeGuerre and Ford to advise them of the meeting.

Adult Advisor Lang and Ms. Scherff discussed having the a meeting with the full Commission prior to the City Council Meeting when the new Commissioners will be sworn in and the By Laws will also be on the schedule for approval of the amendment. This meeting would be on July 8, 2003 and would be a good time for a Special Meeting to brainstorm ideas prior to the City Council meeting. Commissioner Hammers moved that a Special meeting of the Youth Commission be held July 8, 2003 at 6:00 PM. Commissioner Ashley Brown seconded the motion, motion carried. (If they still have further business after adjourning for the City Council Meeting, they will reconvene for more business after the City Council presentation.)

Item No. 5 Discussion of distribution of Teen Crisis Referral Card (P. Scherff).
Ms. Scherff reported that the cards are at the printers and entire printing should be done the following Monday. Discussion of when the High School and Junior High “walk through” dates will be and which of the Commissioners will be available to be present to hand out the cards to the students at those times. She said that the High School dates were July 16, 17 and 21 and 22. They will have a table there and will split up into groups to be at the table during the “walk through” to hand out the information. The Junior High will also be the 21 and 22 of July. Commissioners will have to check out Edna Hill’s dates. Ms. Scherff will make sure that all dates are covered. Commissioner Hammers said she could work on July 17 and will need someone to work with her, times are from 1:00 to 7:00 PM. Then Ms. Scherff then suggested that all pick dates that they could work at the schools and coordinate with her on these dates.

(At this point Chairperson Brea Bryant and Darcy Garrity arrived at the meeting, time was 8:00 p.m.). 

Ms. Scherff then said she would confirm all dates for all schools and Commissioners are to call her to coordinate schedules and make sure all schools are covered for handing out the Teen Crisis Referral Cards. Adult Advisor Kiko Ceja asked if someone could give him information on the background on the cards. He is especially concerned because of shortage of counselors in the school because of budget crunch. Adult Advisor Lang gave him a copy of the survey that predicated the referral card. Ms. Scherff will get him a packet with all the information and background for his notebook. She then said she would need a call from each Commissioner prior to the date of July 16, 2003, so she will know who is working at each site and the times they are working. Commissioners not at the meeting will have to be contacted also regarding this project. Ms. Scherff commented that the Commissioners leaving the Commission; Commissioners Brown, Garrity and Brian Fredenberg, will be on the September 9th City Council calendar to receive their certificates and would like all other Commissioner who are able to attend in support of those who are leaving the Commission. Ms. Scherff then passed out a notice of the Special Meeting on July 8, 2003.

Item No. 6 Dave Lang asked Commissioners consideration of his new hours and ability to stay on the Commission as Adult Advisor (D. Lang).
Mr. Lang said that he has been reassigned by the Livermore Police Department and has to go back on patrol August 5 and will not be able to attend every meeting. He will probably only be able to attend every other meeting. Since he has been a part of the Commission since its inception and would like to stay on longer if the Commissioners agree. Bylaws state that Adult Advisors cannot miss more than two meetings a year without good reason. Commissioners felt this was a good reason and Mr. Lang felt there might be times when his schedule could be adjusted to attend meetings. Chairperson Brea Bryant thought this would be all right with her and the other Commissioners present agreed and approved Mr. Lang’s new schedule. 

Ms. Scherff then announced that PAL has merged into the Parks and Recreation Department and they are reorganizing and working on the after school program at Loma Vista and Edna Hill schools. She would like the Commissioners to think about donating time to these programs, as well as other students, volunteering their time and getting community service hours. These could be mentors from High School that could come to they Junior High to be a part of that program. She asked them to think about this and spread the word around if they think this is a good idea. Commissioner Garrity suggested working through the “Teaching and Learning Careers Academy” at Liberty High School. She suggested Karen Palato as a source with the school. 



Jobs for youth

ADJOURNMENT: The meeting was adjourned at 8:17 p.m. until the Special Meeting on July 8, 2003 at 6:00 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445