REGULAR MEETING MINUTES
Monday June 2, 2003 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: The meeting was called to order at 7:40 p.m. by Vice Chairperson Cynthia Fredenberg. The meeting was delayed until enough Commissioners were present to form a quorum.
Prior to calling the meeting to order Commissioners present reviewed applications that had been received for persons wishing to serve on the Commission. Ms. Scherff also reported that no applications had been received for the Youth Commission Scholarship, even with a large ad in the paper. She suggested that the scholarship be rolled over to the next year and Commissioners do a lot of advertising in the schools and other groups which they belong to and also promote at walk through at the High School.
Commissioners present at roll call were Vice Chairperson Cynthia Fredenberg, Secretary Crystal Hammers, Jessica Ordaz, Daisy Hurtado, Megan DeGuerre, and Ashley Brown. Commissioners absent at roll call were Chairperson Brea Bryant, Taylor Brinkman, Brian Fredenberg and Darcy Garrity. Adult Advisor Dave Lang, Recreation Services Manager Poldina Scherff, P.A.L. & Police Department Liaison Mark Louwerens were also present.
Kiko Ceja was introduced as a potential Adult Advisor, and gave a brief description of his background as a person who grew up in Brentwood, has a degree in Psychology and has credentials in Social Studies. He has been teaching leadership classes at Bristow for five years. He has also been involved in programs outside the classroom, with groups such as Big Brothers and Sisters. He does considerable work with the Latino population of kids in school. They have put together celebrations of Latino heritage in Brentwood. He feels he is now ready to work with the youth of the community in any capacity available to him. He has many connections with the principals and teachers in the Brentwood community.
Ms. Scherff commented that now with the P.A.L. Board being merged with the City of Brentwood, she would like to integrate the Youth Commission into this also. The supervisor of the PAL will be under the Park and Recreation Department. She also mentioned the Village Drive Resource Center, she said this is another element that she would like to bring into the Youth Commission so that they will not only be a liaison to the schools and the city, but also to other groups that are here in Brentwood. They would not necessarily be involved in going to all the meetings, but would receive information from Ms. Scherff and help to unite all groups into one community.
AGENDA REVIEW: No changes to agenda.
CITIZEN COMMENTS: There were no citizens present at the meeting.
Item No. 1 Approval of minutes of Regular Meeting on May 5, 2003.
Commissioner Megan DeGuerre moved the approval of the minutes of the May 5, 2003 meeting. Motion seconded by Commissioner Ashley Brown and motion carried.
Item No. 2 Update on Cornfest (C. Fredenberg/B. Bryant/M. DeGuerre).
Ms. Scherff requested this item be tabled until later in the meeting as she had someone coming to discuss the matter later in the meeting.
Item No. 3 Discussion and update of youth scholarship awards. (P.Scherff)
Ms. Scherff said even with the extended deadline and large ad in the newspaper there were no applicants for the scholarships. Discussion of rolling over the money to be offered again next year. The money would stay in the account, guidelines would remain the same unless the Commissioners decided to make some changes for the upcoming year. Commissioner Hammers moved to roll the money over in the account for the next year. Commissioner Fredenberg seconded the motion and motion carried.
There was then a discussion of how to publicize the scholarship and when to start requesting the applications. Applicants would have to apply specifically for the Youth Commission Scholarship. They could be promoted through Student Council meetings, walk-through and other club meetings in school and school newspaper. Ms. Scherff suggested having a subcommittee of people who work just on promoting the scholarship. It will also be on the website next year which should assist the promotion.
Item No. 2 Update on Cornfest. (C. Fredenberg/B. Bryant/M. DeGuerre).
Ms. Scherff then introduced Greg Robinson, President of the Chamber of Commerce. He came to discuss what involvement the Youth Commission would like to have in the Cornfest. He was very dismayed to discover the Commissioners did not want to do the tractor races this year. He wanted to know if there was anything else they wanted to do and why they didn’t want to do the tractor races. He felt they had done an excellent job in past years Commissioners felt many would be out of town and just would rather do something different. They had also been approached by a group to do the children’s area. They had attempted to attend the Cornfest meetings, but kept getting wrong dates. Mr. Robinson said the meetings are the first Thursday of the month at the Vet’s Hall, at 6:30 p.m., which would be the Thursday of this week. He said the Tractor Races are being handled by another group and the children’s area is also underway, so if they have something else they would like to do, it would be great. He also reminded them that the donation they get each year is because they do a job at the Cornfest and they may not get this if they don’t participate. In previous years the donation has been between $500 and $1,000 which would not be available to them if they don’t volunteer. Subcommittee will try again this week to attend the meeting and see what they might be able to do. Mr. Robinson said they could also go to the Chamber of Commerce office and fill out the form for volunteering and get credit for those who do volunteer.
Item No. 6 Discussion of summer trip or event. (P. Scherff).
Ms. Scherff presented a handout to the Commissioners regarding a Pacific Leadership Institute sponsored leadership course. This is a challenge course to promote leadership and team building. The course is the Fort Miley Adventure Challenge Course and could be something they could participate in this summer or in the fall. Ms. Scherff had found this on the website and suggested the Commissioners check for further information other than the handout on the website if they wished. They could do a full day or a half day. There was some discussion of the benefits of this type of adventure. Mr. Ceja thought if a very good idea. Officer Mark Louwerens also said he felt it builds confidence and does a great job of team building. He discussed recent courses he has taken people on and the results were very positive. Ms. Scherff said they need to set a date soon if they wish to participate in this program. Dates discussed for June, July, and September. Thursday the 19th of June seemed the best date for all. Commissioner Ashley Brown moved that the Youth Commission plan on attending the Fort Miley Group Challenge Course on Thursday, June 19th. Commissioner Daisy Hurtado seconded the motion and motion carried.
Ms. Scherff will make the arrangements and permission slips will be sent to the parents, with transportation being arranged by the Parks and Recreation Department.
Chairperson Brea Bryant arrived at 8:04 and Commissioner Megan DeGuerre left the meeting at the same time.
Item No. 4 Youth Commission Application for review. (P. Scherff).
Applications for new Commissioners had been reviewed. Ms. Scherff also told Chairperson Brea Bryant that since she is working and cannot attend Monday meetings, they will try to get the meeting night changed to another night in the week. Ms. Scherff passed out ballots for the Commissioners to vote on the following new applicants: Belinda Ordaz, Nicole Forde, and Andrea Tate
Other Commissioners whose terms are up and are reapplying are Daisy Hurtado, Jessica Ordaz, Cynthia Fredenberg, and Taylor Brinkman.
There will also be a ballot for Mr. Kiko Ceja as Adult Advisor.
Adult Advisor Lange then suggested that this could be done in a blanket vote with two separate motions. First motion to reinstate those whose terms are up and are reapplying, that they be continued as Commissioners. The second would be to accept and recommend the three new applicants to the City Council for confirmation. Some discussion about needing representatives from other schools. Commission Ashley Brown moved that the Commission accept all previous Commissioners that have reapplied to continue on the Youth Commission and that the three new applicants be accepted and all be recommended to the City Council for approval. Commissioner Cynthia Fredenberg seconded the motion and motion carried.
Commissioner Ashley Brown moved to accept the application of Adult Advisor Kiki Ceja and recommend that he be confirmed by the City Council. Motion carried.
Item No. 7 Review of bylaw changes. (P. Scherff).
As the Commission is attempting to change the Youth Commission meeting night, they may need to do a further revision of the bylaws. They will also take out the section requiring the Secretary to take minutes except in the absence of the Minutes Recorder. She will take role call and write any correspondence. Treasurer also revised, as well as age limit, minimum of 11 years and maximum of 20-1/2 years. The Monday night meeting is also a conflict for Ms. Scherff. Tuesday night was suggested and if necessary can meet at the Brentwood Technology Center. Discussion of various commitments of others and nights which might work out best for all and then change will have to be approved by City Council. Ms. Scherff will try to get on the docket for the City Council for the second meeting in June for the City Council and will need representation from the Commissioners at that time. This will be for the recommendation of the appointments and then the change in the bylaws. The next meeting would be June 24th at 7p.m. Next best opportunity would be July 8, 2003. This seemed better for most of the Commissioners so this will be the meeting Ms. Scherff will try to arrange for the Youth Commission to appear.
Item No. 8 Discussion of reordering of shirts and sweatshirts and give away items. (P. Scherff).
Ms. Scherff said since there is still money left in the budget and they are getting quite low on polo and sweatshirts, as well as give away items for special events, she felt they should consider ordering more at this time. She said they have lots of pencils, wondered what else they might like to give away. Adult Advisor Lange thought it was time to reorder all sizes in the shirts to restock for new Commissioners. Commissioner Hurtado said she would like pens and no one wanted the buttons. Chairperson Brea Bryant moved to allocate $1,000 for restocking shirts and promotional items. Commissioner Fredenberg seconded the motion and motion carried.
Commissioner Ashley Brown moved that the Commission allocate $1,500 for the trip and expenses involved in the Fort Miley Adventure Challenge Course. Chairperson Bryant seconded the motion and motion carried.
Item No. 9 Update on Teen Crisis Referral Card. (P. Scherff).
Ms. Scherff reported that the cards are at the high school and should be in the calendar. Bristow and Edna Hill opted to have them as handouts and they are at the printers now. Bristow at first did not want to do the brochures, then decided that if two items were removed (“Planned Parenthood” and “Birthright”) then they would distribute them. This was for the junior high level only.
This was a big step and the Commission will keep the crisis card alive and revise as needed each year and keep in the schools. When it returns from the printers Ms. Scherff will call Commissioners to help fold and stamp in early July. It will be a food-provided party.
Item No. 5 Antioch Commission Application for review. (B. Bryant).
Chairperson Bryant reported she has called the contact at Antioch several times and has received no call backs.
Officer Mark Louwerens again commented on the CALPAL Leadership event in Big Bear August 4-8, 2003. He would like to know how many are interested in this and said all expenses would be paid by CALPAL. There would be two or three people and there would be different leadership classes and events to participate in at the camp. Only high school levels are invited. He also commented on the changes in the DARE Program, and probably will not be teaching in the middle schools and will start other curriculum in the middle schools and develop a new program and also in the high school level. He would like suggestions and help from the Commissioners in this project. He asked them to think about this and if they have things that should be coming from the law enforcement perspective, let him know their thoughts. Also what the Commissioners think they and students would like to hear from law enforcement. Adult Advisor Lange had some information he will share with him that he has previously shared with Officer Hansen.
REQUEST FOR FUTURE AGENDA ITEMS:
Update on Summer Trip/Leadership Course (discussion of whether new Commissioners should be invited to attend the leadership course)
Second Phase of Master Plan
Job Resource Card
ADJOURNMENT: Chairperson Bryant adjourned the meeting at 8:37 p.m.
Betty Jo Whincup
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
Fax (925) 516-5445