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City Administration
Monday, February 3, 2003 at 6:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: Chairperson Brea Bryant called the meeting to order at 6:06 p.m. 

ROLL CALL: Secretary Crystal Hammers called the roll as follows: Commissioners present were Taylor Brinkman, Brea Bryant, Cynthia Fredenberg, Brian Fredenberg and Jessica Ordaz. Commissioners absent were Ashley Brown, Megan DeGuerre, Daisy Hurtado and Darcy Garrity. Others present were Poldina Scherff, Recreation Services Supervisor and Sal T. DiMercurio of the Brentwood Police Department. Ms. Scherff reported that Commissioner Ashley Brown’s absence was excused. Adult Supervisor Dave Lang was absent.



Item No. 1 Approval of minutes of Regular Meeting on January 6, 2003.
Commissioner Brian Fredenberg moved the approval of the minutes of the January 6, meeting. Commissioner Cynthia Fredenberg seconded the motion and motion carried unanimously.

Item No. 2 Approval of minutes of Special Meeting on January 21, 2003.
Commissioner Crystal Hammers moved the approval of the Special Meeting minutes of January 21, 2003. Chairperson Brea Bryant seconded the motion and motion carried unanimously.

Item No. 3 Update and review of Youth Master Plan presentation for Liberty Union High School District (P. Scherff).
Ms. Scherff discussed this issue and asked the Commissioners if they had any questions. She stated that currently it looks like the presentation will be on the agenda for February 26th to the School District. She said in discussing the matter with the School District there were some matters that they were uncertain about. Ms. Scherff will stay in touch with the School District and report back to the Commission if there are any changes in plans. She stressed the need to have all Commissioners present and prepared to do the PowerPoint presentation. There was a discussion of the presentation of the Master Plan and parts each Commissioner would take in the presentation. In the previous presentation Commissioners Cynthia Fredenberg, Brian Fredenberg and Brea Bryant did the first part of the presentation with Commissioner Ashley Brown doing the fourth part. Discussion of whether on not they should decide for Ashley since she was not present, and if others wished to take part in the presentation. Ms. Scherff felt sure that Commissioner Brown would take the same part as she had previously at the presentation to the City Council. She also felt it would be prudent to plan a practice presentation prior to the 26th to make sure everyone is prepared. It was decided to meet on February 17 at 6 p.m. in the City Council Chambers to go over the presentation. Chairperson Bryant will call all members to make sure they are present. 

Item No. 4 Update and discussion of February Ski Trip (P. Scherff).
Ms. Scherff asked if anyone had seen the ad in the Brentwood Press that the Commission had sponsored. Some had seen it in their packets. She reported that they had some responses since the ad was run. The flyers have gone out to Bristow and Edna Hill Schools and flyers have been handed out at Liberty High School. Ms. Scherff said she has 2 buses reserved; however, it does not look like they will have enough to fill the buses, so she may need to cancel one. Currently they have less than half a bus reserved. Commissioners will take flyers with them tonight and try to advertise the event. Announcements have been done at the school as well. Commissioner Taylor Brinkman commented that there are quite a few ski trips being planned now by churches and other organizations. 

Item No. 5 Discussion and confirmation of attendees for the CPRS Conference in San Jose (P. Scherff)
Chairperson Bryant and Commissioner Cynthia Fredenberg said their mothers would be willing to go as chaperone if needed and Commissioner Brinkman said his father would probably be willing to chaperone also. Chairperson Bryant read off a list of the events that she was interested in attending at the conference. Ms. Scherff suggested that they try to plan that all go as a block to make it easier to plan travel and room accommodations. The conference expenses will be paid out of their budget. Discussion of best days to attend and the Youth Development Leadership Academy was discussed. Ms. Scherff said they should also plan to go to the Exhibit Hall. Commissioners Brea Bryant, Cynthia and Brian Fredenberg and Taylor Brinkman plan to attend the conference. Ms. Scherff will check on availability of rooms and make reservations. She will also check on events scheduled for the Youth Development Leadership Academy as to whether it would be best to attend all three days or just certain events. Ms. Scherff will also need to discuss with the chaperones what days they are available and willing to stay at the conference. Commissioner Brinkman moved that $2,000 be allocated for the CPRS Conference and to cover costs of food and transportation as well as hotel costs. Commissioner Cynthia Fredenberg seconded the motion and motion carried unanimously. The motion included the dates of March 20 through the 22nd.

Ms. Scherff asked if anyone was willing to call the Commissioners absent at the meeting to see if they would also like to attend the conference. Commissioner Cynthia Fredenberg volunteered to do this and will get back to Ms. Scherff with the information by next Wednesday. Commissioner Brinkman will check with his father regarding serving as a chaperone. Ms. Scherff will also check with Dave Lang, Adult Advisor to see if he will be available. After Ms. Scherff gets the information on who will be attending she will set up a subcommittee meeting to plan for the rest of the details. 

Item No. 6 Discussion of Spring to Life Fun Run in April and subcommittee assignments (P. Scherff).
Ms. Scherff reminded the Commissioners that this is their big fundraiser and should be even better this year since Mr. Kaiser has another sponsor this year, so this means there is money to be obtained for the volunteer services. The Fun Run is scheduled for April 26 and there is good potential of raising approximately $1,000. The volunteers need to be available between 6 and 8 a.m. and work for approximately two hours each. Discussion of the event and what is expected of them for the run. Commissioners Hammers, Brian Fredenberg, and Brinkman volunteered with Commissioner Cynthia Fredenberg needing to check on other commitments. Others said they will also volunteer if it does not interfere with other commitments. Discussion of last year when each Commissioner who committed to the event, then brought in five other volunteers to help run the event. Ms. Scherff reminded the Commissioners to tell volunteers that this event will count toward community service hours. Commissioners suggested that recruitment of volunteers would be best if started in late March and early April. Remind all to dress warm as it is quite cold when they start early in the morning. Commissioners should wear their sweatshirts and volunteers will also receive a “Fun Run” tee shirt. Commissioner Cynthia Fredenberg moved that the Commission commit to the April “Fun Run” and that each Commissioner get five volunteers to help. Commissioner Hammers seconded the motion and motion carried unanimously. Chairperson Brea Bryant will chair the subcommittee for the event. 

Item No. 7 Proceed with Phase 1 of the Teen Crisis Referral Card of the Youth Master Plan (P. Scherff).
Ms. Scherff asked to table this item and move to Future Agenda Item since she wants the Commission to concentrate on the Teen Crisis Referral Card for the balance of the meeting until 8 p.m. or until all items are reviewed and referred.



Update on Ski Trip
CPRS Conference
Update on Presentation
Fun Run Update
Lunch with Bunny 
Team Building with San Jose and Livermore
Recruitment of new Commissioners
Scholarship - follow up on Career Centers and announcements, these due in February. None received as of this date. Chairperson Bryant will share at Governor’s Council and try discussing to seniors in Leadership Council. Ms. Scherff asked those attending basketball games to wear shirts and hand out applications for scholarships at the games. Chairperson Bryant will check out this situation and report findings back to Ms. Scherff.

At this point Ms. Scherff returned to Item 7, Phase 1 -Teen Crisis Referral Card:
The Commissioners brainstormed with Ms. Scherff on the items from the October 14, 2002 meeting and which items each Commissioner would prefer to present to the Liberty Union High School District on February 26, 2003.

No other new topics or items were added. Objectives were discussed and resolved to inform teens in high school and junior high when in crisis. It was also decided that it should be the same referral card for both age groups. Ms. Scherff reminded the Commissioners that they will need to be prepared to back up their commitments with good arguments and background. 

The goal of this card is to educate and inform. The card should be ready to be available for July 21-25 walk-through at high school and junior high and middle school orientation at approximately the same dates. Should be to the printer by July 7, 2003. It will have to have been approved prior to that date by the City Council and high School Board and District. It was noted that the high school needs lots of notice (at least 8 weeks) for the draft and receive confirmation from the School Board. May 12 set for draft to be ready for City Council and Liberty Union High School and School District meetings. This would give the Commissioners February, March and April to prepare the information for the card. Design and layout will have to be prepared as well.

Topics were presented and each Commissioner either chose a topic or was assigned one. They were ultimately assigned as follows:

Teen pregnancy/birth Control - Crystal Hammers
Alcohol - Jessica Ordaz
Substance abuse eating disorders and addiction - Taylor Brinkman
Incest - Cynthia Fredenberg
Rape - Cynthia Fredenberg
Date or consensual rape/abusive homes & environments - Brian Fredenberg
Counseling - Ashley Brown
Depression - Brea Bryant
Suicide - Brian Fredenberg
Clinics - Megan DeGuerre
Police dispatch - Daisy Hurtado
Teen hotline - Darcy Garrity
Vaccinations - Megan DeGuerre
Free services - Darcy DeGuerre
STD education - Crystal Hammers
AIDS - Ashley Brown

Commissioner Megan DeGuerre arrived at 7:18 p.m.

Ms. Scherff asked the Commissioners to bring all the information they have been able to accumulate to the next meeting on March 3. Information should cover East Contra Costa County which includes Brentwood, Oakley, Discovery Bay, Byron, Pittsburgh, Antioch, Bethel Island and Knightsen. Cards should have phone numbers of places where the information can be obtained. They should check to make sure the phone numbers are correct. Ms. Scherff gave examples of how to do the research and questions to ask when calling for information. She said not only check phone number but make sure the number works and someone is there to respond. Suggestions for research are the Internet, churches, friends, counseling offices, phone books, hospitals and police. Ask if information can be mailed and check first for Brentwood and then closer surrounding areas. Ms. Scherff asked to have the information typed up with phone numbers, email addresses and physical addresses and bring to the March 3 meeting. Suggestion to also have the cards printed up in Spanish as well as English.

Ms. Scherff asked that each Commissioner really get involved in their topic and make notes when talking to sources. She said if anyone had any questions or needed help to give her a call.

ADJOURNMENT: Chairperson Brea Bryant adjourned the meeting at 7:40 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445