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City Administration
Monday, October 14, 2002
City Council Chambers
734 Third Street
Brentwood, CA 94514

CALL TO ORDER: The meeting was called to order at 6:13 by Chairperson Ashley Brown.

ROLL CALL: The following Commissioners were present: Chairperson Ashley Brown, Cynthia Fredenberg, Brea Bryant, Jessica Ordaz, Brian Fredenberg, Taylor Brinkman, Megan DeGuerre, Cynthia Fredenberg, and Crystal Hammers. Daisy Hurtado and Viridiana Ramirez were absent. Others present were Poldina Scherff, Recreation Services Supervisor; Craig Bronzan, Director of Parks & Recreation, and Carrie Pankhurst, Recreation Coordinator. Adult Advisors Dave Lang and Maria Segura were absent.



Item No. 1 Approval of the minutes of regular meeting on September 9, 2002.
Commissioner Bryant moved to accept the minutes of the meeting of September 9, 2002. Chairperson Ashley Brown seconded the motion and motion carried unanimously. 

Item No. 2 Discussion of Teen Reading Program (Leonard Roudman, Brentwood Library).
Mr. Roudman announced again to the Commission that the City had proclaimed this week as Teen Read Week and asked for further comments on the Teen Reading Program which will take place from October 14 through November 23. He had presented this program and had requested input from the Commission in the previous meeting in September. Some of the suggestions last month were a Block Party, a sleep over in the Library or some sort of a Holiday program and others. He wanted to know if there were any further ideas or suggestions by the Commissioners. Commissioner Bryant asked if Mr. Roudman had considered polling the participants in the program. He said this could be done; however if they are going to do something formal, this would already have to have been done. He did say he could do a poll that could be utilized for next year’s program. Mr. Roudman said other libraries have had a columnist who teens could write to and ask questions for answers. Discussion of what else could be done with it being in the wintertime . . . rules out much outdoor activity. Mr. Roudman suggested the use of the Community Center and also that he could schedule performers, but did want their input for ideas that would work for local teens. Commissioner Bryant then suggested a Poetry Slam, or talent show or contest. Prizes could be awarded in a coffee house atmosphere. Commissioner DeGuerre suggested a talent show through the review of original poetry or reading. Commissioner Brown suggested movie reviews of books that had been read and made into movies. Mr. Roudman asked if the Commissioners would like coffee served. They all said they would like that, especially with mochas and hot chocolate, etc. Flyers could be posted in the schools to advertise the event. Mr. Roudman is planning on having the event the first week in December since he will be gone on vacation over Thanksgiving. He has reserved the time of December 5 from 7:00 to 9:00 p.m. He will plan on a talent show, movies about books that had been read, coffee shop atmosphere with cappuccinos, hot chocolate and mocha types of drinks. The event will be in the Blue Room of the Community Center. Mr. Roudman was thanked for his presentation.

Adult Advisor Dave Lang arrived at 6:32 p.m.

Item No. 3 Preparation for City Council Workshop on the survey scheduled for October 22nd (P. Scherff).
Ms. Scherff introduced the guest in the audience and Director Bronzan. Ms. Scherff will
lead the brainstorming session for ideas to present to the City Council. Director Bronzan briefly outlined the type of meeting they will have with the City Council on October 22, at 6 p.m. It will be a workshop atmosphere, with food and soft drinks. It will not be a formal meeting and no minutes will be taken. It will be to talk to the City Council about the issues of the youth in the Brentwood community. He said that since the Commission had presented four specific action plans in their Power Point presentation, that they take each of these four areas and talk about them specifically to the City Council and what they would like to see achieved in each of these four areas. He also said that in addition to the four action plans, they will probably ask some other questions as to what are some of the other issues. He suggested that they have some good ideas on how to solve the problems and what the teens would like to see done. He feels the City Council really wants to help with the issues and that this is a terrific opportunity for the Commissioners to present what the teens in the area want and need. He also reported that Chief Mike Davies is very interested in what is happening and is very committed to the youth in the community and concerned about negative comments that came out in the survey. He has promised to be very supportive in these plans. The workshop is planned to take place for one hour and may go into a bit longer if needed. 

Commissioner Daisy Hurtado arrived at 6:35 p.m.

Brainstorm session lead by Ms. Scherff identified the following areas of concerns and how to best resolve them: 

Teen Crisis:

Crisis Referral Card for areas as listed:
• teen pregnancy / birth control
• alcohol 
• substance abuse
• eating disorders and addiction
• incest
• rape 
• date or consentual rape
• abusive homes and environments
• counseling (how to get proper counseling/family issues/emotional distress)
• depression
• suicide
• clinics
• police dispatch
• teen hot line
• vaccinations
• free services
• STD education
• AIDs

Teens need to know how to use the existing services. Research to see if these resources are available in the County, and if so, how to access them and other resources needed. Commissioners felt most of the issues are a serious concern in high school, but many start in middle and grammar school. Discussion of who should the referral card be made available to and how it should be delivered. Most felt it should be made available from sixth grade through twelfth grade. A radio talk show for call in informational purposes was also mentioned, that could be based at school. 

It should be a part of the School Planner given to students at the beginning of the school year. It could also be available in places where youth hang out. Places suggested were restaurants around town, counseling office, career center, etc. The card could also be given out in health classes. Website also was suggested as a good medium for distributing the material. 

Suggestion that the card be co-sponsored by John Muir Hospital, Sutter Delta and Kaiser Permanente. They could also be a great resource for information and services available. Card could be tri-fold, wallet or booklet suggested. Card should be printed in English and Spanish so that information is available to all. Number one priority should be to have it available for school planners for the next coming school year. Next the wallet sized card and finally, the complete booklet with phone numbers for all information. It should be made very readily available in the entire community. 

Job Resource List:
Need to promote to employers in town, suggestion of a free classified section. Discussion of how to publicize. How to get a job when it requires experience and you have no experience. Advisor Lang suggested that the employers should be requested to hire a percentage of their employees as Brentwood residents, focusing on youth. Career Center at school should help in preparing résumés. Job openings appropriate for youth should be posted at the schools or on website. Discussion of getting a list of businesses that are willing to employ teens. Adult Advisor Lang suggested the idea of a Job Fair organized and promoted by the Youth Commission and inviting the businesses to come and meet the youth who are looking for work. This could also promote the website for free classified ads. Best time to have the job fair would be at the end of the year and in the fall. Human Resource people could be invited from all local businesses. The Chambers of Commerce should also be involved. City Council should be encouraged to get out the word to businesses to hire local youth. Suggestions for workshops at the job fair could be on how to write a resume, how to prepare for interviews, and how to dress for the position. Website could include headings such as “recreation” and all the job openings available in that category, etc. City Council could participate in the job fair. Sample interview could be on the website, suggestions on what to wear, etiquette, etc. 

At this point since there were two guests the Commission members introduced themselves and the guests did the same, they were Rick and Louise Brecht. Ms. Brecht was attending as a part of her Political Science class.

Youth Forum to open communication between the youth of the community with the Brentwood Police and the Parks and Recreation Department.

Why are they having the forum? 
• What are teens looking for in Brentwood?
• What do teens want to do in Brentwood?
• Trips
• Field days

To get a broader view and opinion of what the youth can do to open up the communication with the Police Department and the Parks and Recreation Department. Would like to see two forums -- one for the younger middle school and one for high school ages. Accommodating the needs of the youth and providing for a more youth-oriented community. Would like youth to feel comfortable going to Police Department for assistance, not be afraid, or mocked. Police officers could teach classes about the criminal justice system. Suggestion of promoting the Explorer Program. Forum should basically help police get more interaction in classes with students, what they can do to promote themselves and discuss drugs, etc. follow up on DARE. Suggestion that they come to Club Rush at the beginning of the school year. 

Training for counselors and other ideas that have been tried out, and did not work out. Discussion of place for high school age people to congregate, dance, similar to a coffee house or teen club. Mention of the Graduate Club, Friday Night Live, a dance place on Friday nights. Suggestion of showing movies, have roller skating and ice skating. Possibly have a DJ for dancing, games, and pool tables. Again all felt the need for more communication, better working relationship with youth and the Parks and Recreation Department. Discussion on the involvement of the schools with the community and Parks and Recreation Department in the goal to unite the entire community and support the youth. Lack of cooperation from the Assistant High School Superintendents and no return phone calls from inquiries by staff and adult advisers. In the final analysis it was decided that the main goal was to improve the working relationship between the city, school and staff through joint youth activities and working together for the youth of the city. 

Open Forum
This issue was directed to address what the teens are looking for and what is missing for them in Brentwood. Discussion of things that are important to the teens, especially those beyond middle school. Roller skating, ice skating, dance clubs and restaurants where they could go and meet such as coffee houses. Suggestion of having different types of events, some focused for younger teens earlier in the evening and some for older, high school aged teens that could run until midnight on weekends. Discussion of loitering law which means kids cannot just be outside “hanging around”, but could be legitimately going from point “A” to point “B” for events or jobs. After further discussion it was decided what the Commissioners are envisioning with the “Open Forum” where youth can come and present what the issues are before them now. This would be an opportunity for City Council and school officials to be there and have an open discussion of the issues. It was felt there was a need first for an assessment of surrounding cities as to what they had done in successful forums and present these programs and ideas to the City Council and school officials. The Park and Recreation staff should be responsible to glean this information for the Youth Commission to present to the City Council. The Youth Commission would facilitate the forum and questions would come from the school board and City Council.

There was also a discussion of a “brainstorming” session with Youth Commissioners on a one-to-one basis with City Council members and each take an issue and work on it until they come up with a plan to solve the issue. After the workshop or forum with the City Council the Commissioners would like to expand it to include the School Board members and then the Unified School District of Brentwood. 

Item No. 4 Update on Liberty High School Homecoming Parade (D. Lang).
He reported he has been in contact with the Power of Unity Group, chaired by Mrs. Gutierrez, and the Youth Commission will be a part of their presentation in the parade. He will be talking to her more later in the week for further information on what activities they will perform. He asked who would be available during the parade. Mr. Lang and Youth Commissioners will be in touch and firm this activity up later in the week. Mention of carrying the Youth Commission banner. 

Item No. 5 Update on Hometown Halloween (P. Scherff)
Ms. Scherff reported she had registered the City of Brentwood Youth Commission on September 23 and has not received anything back at this time. Items ordered are now in the office and she needs to know how much of the allocated $700 they wished to spend on candy. After some discussion it was decided to allocate $400 of the funds for candy for the Hometown Halloween. The date of the event is October 26, starting at 5 p.m. and should be over by 8 p.m. Commissioners will need to be present to set up by 4:30 p.m. She asked those participating to meet her at the Parks and Recreation office. Some may dress in costumes, and others may just wear their Youth Commission sweatshirts. 

Item No. 6 Review of Team Building Trip to Great America (P. Scherff).
General consensus was that it was a great trip; however, the Commissioners were disappointed to not meet more of the San Jose Commission members. Ms. Scherff said she would like to further work on connecting with the San Jose Commission and suggested that the Commission draft a letter to Mr. Joiner and see what the possibilities are of meeting with them again and earlier in the year. Mr. Lang then suggested that since he is working with the fairly new Youth Commission in Livermore and since Brentwood is so close, possibly the three Commissions could work together. A subcommittee was formed with Commissioner Brinkman and Commissioner Bryant. The subcommittee will meet and draft a letter to the San Jose Commission and discuss what they would like to do and suggest some dates that might work for all. The letter would then be reviewed at the next meeting. 

Item No. 7 Review of second draft of Youth Commission Scholarship (P. Scherff).
Ms. Scherff presented the second draft of the scholarship form and asked the Commissioners for corrections or additions. Commissioner Bryant noted one error, on first page bold lettering “remember to attached” should read “remember to attach”. She also did not like the gap after “Purpose”. At the bottom of the second page it should read “This award will provide a minimum of $1,000 to a male and a female recipient” not “or”. All Commissioners felt this is what they wanted in a scholarship and Ms. Scherff told them they do presently have over the $2,000 needed for the award. After some discussion on funding it was also decided to change wording to say “This award will provide up to $1,000 to a male and female recipient”. She also reported receiving a letter from the Liberty High School Scholarship Committee which she read to the Commissioners. The questionnaire included was also read and completed at the meeting. She said the scholarship would be presented in May of 2003. Decision of who would decide the winner would be the Brentwood Youth Commission. Discussion of how the scholarship check should be written, to the recipient of the school they were enrolled in at the time of award. It was decided it should go directly to the recipient. In case of a forfeit, the award would go to a runner up. Date of establishment of the scholarship was set at October 14, 2002. Discussion of how the scholarship would be presented, most would like a representative of the Commission to present the award. Commissioner Bryant moved to approve the second draft of the scholarship application and criteria, the motion was seconded by Commissioner Brinkman and motion carried unanimously.

Item No. 8 Election of officers (P. Scherff).
Since there was not a full Commission, Ms. Scherff made the recommendation to move this to the top of the agenda for the next meeting and hopefully have all members of the Commission there to vote. Commissioner Cynthia Fredenberg moved that the “Election of Officers” be put at the top of the list of Scheduled Matters for the November meeting. Motion was seconded by Commissioner Hammers and motion carried unanimously.

Item No. 9 Discussion of request for additional funding for ski trips (P. Scherff)
Ms. Scherff reported that Ms. Pankhurst has made the calls and made arrangements for both ski trips, going to Bear Valley in February 22 and to Sierra Tahoe on March 15. Since the cost of the bus and all expenses would require additional funds of $2,500, the Commission had voted at the previous meeting to allocate funds of $2,500. The Commission will need to allocate an additional $2,500. Commissioner Brinkman moved that the Commission allocate another $2,500 for the ski trips. Commissioner Hammers seconded the motion and motion carried unanimously.



Election of Officers
Follow up on Hometown Halloween
Follow up on Parade
Report on Workshop with City Council
Report on draft of letter to San Jose Commission
Plan 2003 calendar
December meeting (Christmas Party)
Scholarship update

Ms. Scherff also reported that the Commission has received a check of $400 from the Cornfest Committee. This has been deposited in the Scholarship Fund. 

ADJOURNMENT: Acting Chairperson adjourned the meeting at 8:25 p.m.

Respectfully submitted,

Betty Jo Whincup,
Minutes Recorder
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445