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City Administration
REGULAR MEETING
Monday, August 5, 2002 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: Chairperson Coree Brown called the meeting to order at 7:02 p.m.

ROLL CALL: Secretary Brea Bryant called the roll. The following Commissioners were present: Coree Brown, Cynthia Fredenberg, Jessica Ordaz, Ashley Brown, Brian Fredenberg, Taylor Brinkman, and Jessica Ordaz. Absent were Commissioners Laura Wenograd, Daisy Hurtado, Stacie Del Chiaro, and Youth Committee member Danielle Warfield. Others present were Poldina Scherff, Recreation Services Supervisor; Adult Advisor Dave Lang; and Craig Bronzan, Director of Parks and Recreation. Adult Advisor Maria Segura was absent. Supervisor Poldina Scherff introduced Carrie Pankhurst who will be replacing Tim Taylor while he is on leave for six months at a diving school for the U.S. Navy. Ms. Pankhurst will be serving in some of the functions formerly handled by Mr. Taylor. Ms. Pankhurst asked each of the Commissioners to introduce themselves and tell a little about themselves so she could become familiar with them and what schools they represent. 

AGENDA REVIEW: No changes or additions.

CITIZEN COMMENTS: None

CONSENT CALENDAR:
Item No. 1 Approval of minutes of regular meeting on July 1, 2002.
Item No. 2 Accept article from Nation’s Cities Weekly.
Commissioner Cynthia Fredenberg moved the acceptance of the Consent Calendar. Commissioner Brian Fredenberg seconded the motion and motion carried unanimously.

SCHEDULED MATTERS:
Item No. 3 Discussion and review of Youth Commission applications and vote on recommendations for appointment by City Council (P. Scherff).
Among the applications presented were Ashley Brown and Brea Bryant who each applied to continue on the Youth Commission. Ashley Brown applied for a 1-year term and Brea Bryant for a 2-year term. There were three other applications for the other remaining positions on the Commission. The applicants and their letters of recommendation were discussed. It was suggested that since they do not have enough applications for all position they may go before the City Council and explain the process did not bring in enough applications so they are reopening the application process. They will then come back with more recommendations at a different time. Suggestion of a special meeting to consider the applications. Discussion of recognition of outgoing Commissioners at the City Council meeting. Applications were reviewed and discussed by the Commissioners. One applicant did not complete the application process by having letters of recommendation. The other applicants were qualified. Ms. Scherff reported that she does have another applicant that had applied prior to this time. All applicants need to be residents of Brentwood. Discussion of need to reopen the application process and have a special meeting on August 12 to review all applicants and make the decisions for the recommendations to the City Council at the City Council’s August 27th meeting. The motion was made by Chairperson Coree Brown that the Commission reopen the application process, receive all new applications by Friday, August 9, to be reviewed at a special meeting on Monday, August 12 at 7:00 p.m. Commissioner Ashley Brown seconded the motion and motion carried unanimously.

Item No. 4 Discussion of Summer Concerts (B. Bryant).
Commissioner Brea Bryant reported that they did not have a concession at the last concert, but plan to at the final concert on August 23. She reported that at the Supremes concert they did much better with the pretzels and churros. The churros and pretzels were quick to make and sold better than the popcorn. Discussion of whether to try selling anything else or stick with what has worked. Dave Lang volunteered to help at the next concert. Commissioner Bryant suggested that they make fewer pretzels than the last time and same amount of churros. 

Item No. 5 Discussion of Thank You Party for Cornfest Volunteers (P. Scherff).
Ms. Scherff directed the Commissioners to an announcement in their packet of a thank you party to be held in City Park on September 14 for all Cornfest volunteers. The party will be held at 3:00 to 7:00 p.m., with dinner at 4:00 p.m. and a photo session at 6:00 p.m. Presentations will be at 6:00 p.m. They are requested to RSVP to the Chamber of Commerce office by August 3, 2002. She further reported that the Commission will be receiving money, approximately $400 from the Cornfest Committee. Commissioner Brian Fredenberg asked if this money could go into the scholarship fund and Ms. Scherff said it would. She strongly urged the Commissioners to have a good representation at the event. Ms. Scherff will remind them prior to the event, and asked that they wear their Youth Commission shirts. 

Item No. 6 Discussion of Youth Commission Scholarship application (P. Scherff).
Ms. Scherff reported that she did not have this completed since she did not get all the information she wanted and will have a rough draft at the next meeting in September.

Item No. 7 Discussion of Youth Commission Team Building (P. Scherff).
Ms. Scherff asked them what they wanted to do. Discussion of ability to find a good date for all and also be able to interact with another Youth Commission. Great America and Six Flags discussed. Discussion of dates of August 21 or 28, and calling San Jose Commission to meet at Great America. Commissioner Brian Fredenberg asked if they had a conference room at the site, Dave Lang was not sure, but said they could meet with them in specific area if no conference room, such as picnic area. After considerable discussion, motion was made by Commissioner Ashley Brown that the team building day be September 21st at Great America. Chairperson Coree Brown seconded the motion and motion carried unanimously.
Ms. Scherff will contact the San Jose Youth Commission and make arrangements.

Item No. 8 Discussion and writing of staff report for results of youth surveys (P. Scherff).
At the scheduled special meeting there was no quorum so the Commission discussed how to utilize the information gleaned from the youth surveys to formulate a plan to present to the City Council. Ms. Scherff would like the Commission to take the information and present it in a master plan to the City Council. Discussion of how to prepare this, bringing out the information that the Commissioners feel is the most urgent to be presented (i.e., problems with Park and Recreation Department facilities, Police Department and lack of entertainment in the community). The Commission would like to be able to present this plan to the City Council at the September 10 meeting. There was discussion of the variances between the schools in perceived problem area. Discussion of utilizing the Community Center for a place for teens. Suggestion of having tutors present and other things such as pool tables, foozball and other activities. PAL discussed - should be in both Edna Hill and Bristow. Discussion of advisors or counselors in schools, should be more of a personal counselor than academic advisor when students have problems that they don’t feel comfortable discussing with parents. 

Main points of interest were outlined as follows:
1) Nothing for teens to do in age group from 13 to 19.
2) Parks and Recreation Department and Police Department, relations in high school not
good. Lacking in communication, lacking free activities, and not a presence in the schools. Police Department has severe public relation issue.
3) At high school level, curriculum counselors should be guidance counselors, should have crisis counselors on campus each day. Someone to assist in problems with drugs, pregnancy, suicide, etc. that student would feel comfortable talking to. Some discussion this issue, some felt this is already in place. Resource card for all freshmen with hotline could be made available at orientation. Should be available for all students throughout
each school year via handbook. 

Discussion of how to put this information together in master plan to present to City Council. Commissioner Ashley Brown suggested forming a subcommittee to of people who are really interested and will work on plan and bring back to Commission for approval. She suggested they get together very soon and work on the plan. Commissioners Ashley Brown, Brea Bryant, Brian and Cynthia Fredenberg volunteered to work on this subcommittee. Dave Lang will meet with them Wednesday, August 7th at 3:00 p.m. Director Bronzan said the subcommittee could meet in his office. They will concentrate on the three areas above and if others they feel are important may consider them also. Further discussion of how they can be a facilitator with schools and also to School Board eventually with full plan. 

CITIZEN COMMENTS: None

COMMISSIONERS COMMENTS:
Commissioner Bryant had a comment regarding the Brentwood Library. The Librarian wants summer programs and youth ideas back for discussion and would like the Commission’s ideas. This could be an agenda item for the next meeting. Ideas such as reading programs, teen center, etc. 

Reminder of special meeting on August 12th to review applications only for new commissioners. Subcommittee meeting Wednesday, August 7th at 3:00 p.m. on master plan for City Council regarding the youth surveys.

REQUEST FOR FUTURE AGENDA ITEMS:
Present ideas for Master Plan for City Council
Update on Scholarship
Follow up on last concert
Ski trips (2) discussion
Elect officers

ADJOURNMENT: Chairperson Coree Brown adjourned the meeting at 8:24 p.m.

Respectfully submitted,


Betty Jo Whincup
Minutes Recorder
City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov