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REGULAR MEETING
Monday, May 6, 2002 at 7 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: Meeting was called to order at 7:01 p.m. by Chairperson Coree Brown.

ROLL CALL: Commissioners present were Secretary Brea Bryant, Chairperson Coree Brown, Vice Chairperson Cynthia Fredenberg, Jessica Ordaz, Daisy Hurtado and Taylor Brinkman. Commissioners absent at the roll call were Brian Fredenberg, Ashley Brown, Danielle Warfield, Laura Wenograd and Stacie Del Chiaro. Adult Advisors Dave Lang and Maria Segura were present, as well as Poldina Scherff, Recreation Services Supervisor. Also present was Craig Bronzan, Director of Parks and Recreation. Ms. Scherff reported that Ashley Brown had called and would be arriving late. 

AGENDA REVIEW: Commissioner Bryant commented that she had attended the Grupe Park Grand Opening and that she felt it was a very nice event. Ms. Scherff thanked her for going and representing the Commission.

CITIZEN COMMENTS:
Director Bronzan requested to make some comments to the Commission. He introduced himself and explained a bit about his background. He then gave them some further information on other youth commissions and left some materials for them to pass around and read regarding what other youth commissions are doing in their communities. Further comments also made regarding other commissions and youth forums by Dave Lang and Maria Segura. Chairperson Brown requested that the subject of a youth forum be placed on a future agenda. 

Mr. Leonard Roudman, the local librarian then asked for a few minutes also to address the Commission. He advised them of a Teen Reading Program that will be held in October and November this year. He would like input from the Commissioners in creating reading lists. He passed out flyers to the Commissioners and asked them to complete them with their suggestions for reading lists and return it to the library. Commissioner Bryant asked how the grant program is coming along and Mr. Roudman reported that the expanded hours will start June 17. The library will then be open 8 more hours than they are currently. He also said that the library is in the process of trying to hire a Library Assistant to help with the after school programs. There is supposed to also be funding for more books, which has not yet been received.

CONSENT CALENDAR: 

Item No. 1. Approval of minutes of regular meeting on April 8, 2002.
Commissioner Fredenberg moved for the minutes to be amended to include Commissioner Daisy Hurtado to the list of Commissioners present at the April meeting. Chairperson Brown seconded the motion and motion carried unanimously.

Commissioner Fredenberg moved that the amended minutes be approved. Commissioner Hurtado seconded the motion and motion carried unanimously.

Commissioner Ashley Brown arrived at 7:15 p.m.

SCHEDULED MATTERS:
Item No. 2. Update on the Spring to Life Fun Run (P. Scherff/M.Kaiser)
Ms. Scherff thanked all the Commissioners for doing such a great job for participating in the races. She did not know as yet what they will receive as far as funding for this project, however believes that Mac Kaiser, Parks and Recreation Supervisor will attend a meeting soon with a check for the Scholarship Program.

Item No. 3. Discussion on new commissioner positions/applications (P. Scherff)
Ms. Scherff said they need to start recruiting for new Commissioners, as some will be leaving and need to add more people to the Commission. She would like to have names and go through the interview process so that the new Commissioners could be on board by August. Discussion of getting notice in the paper of the meetings. Chairperson Brown will email the paper and try to get notice in for next meeting. Commissioner Ashley Brown will take applications to her leadership class. Ms. Scherff asked that each Commissioner come to next meeting with one filled out application. She also asked Adult Advisors Segura and Lang to bring in some applications for Adult Advisors. 

Item No. 4. Update on Youth Commission Scholarship (P. Scherff/C. Bronzan)
Chairperson Brown has the copy of the requirements for the scholarship and would like to advertise the scholarship. She gave this to Ms. Scherff to refine and prepare for advertising locally. Adult Advisor Lang suggested they get a list of places where scholarships are advertised and add this to those already listed. 

Item No. 5. Update on Youth Survey (P. Scherff)
Ms. Scherff directed their attention to the Edna Hill survey, which was attached to the minutes and agenda and is now completed. She also thanked Commissioners Cynthia Fredenberg, Brian Fredenberg, Jessica Ordaz and Mrs. Fredenberg for working very hard to these surveys. Discussion of how to complete tabulating the rest of the surveys including the Liberty High School, which is also now completed. Scheduling was difficult due to time constraints so it was decided to split the tests up and have each take a section to work on independently. Ms. Scherff agreed that that was a good idea and would assign each Commissioner a section of the results and ask to have them back to her by a certain date. This would be done immediately following the meeting.

Item No. 6. Update on the Cornfest (P. Scherff)
Chairperson Coree Brown and Commissioner Ashley Brown are on the committee and will go to the June meeting to get information on plans for the event. The meeting will be the first Thursday of the month. It was then noted that that is graduation and they would not be able to attend. It was discussed and decided that they would not have to attend the meeting for a very long period of time and just need to make sure they get a sign, which was missing last year. Ms. Scherff then also directed them to talk to the Cornfest Committee about the changes they wish to make regarding the tractor races. Discussion of the art work for the coloring contest. They will look at the artwork from last year’s contest and also think about possibility of using a tractor in the contest for this year. Need to contact the Brentwood Press to get the coloring contest picture and rules in one month prior to the Cornfest (by the 17th of June). Cornfest is July 12,13, and 14. Ms. Scherff asked all the Commissioners to block that out on their calendars if possible. 

Item No. 7. Update on a request for a fundraiser for the Summer Concerts series (P. Scherff)
Ms. Scherff asked the Commissioners what they wanted to do for the fundraiser. They had previously discussed selling cotton candy or popcorn. Most decided they would prefer to sell popcorn. Discussion of the concerts and dates. Commissioner Brea Bryant will head up this committee. Ms. Scherff told her to call “Got a Party” and reserve the popcorn machine and supplies. Adult Advisor Lang suggested they call and ask if they can help in transportation of the popcorn machine. If “Got A Party” cannot deliver and pick up the machine, Mr. Lang will assist in the transportation, if only to return it since he will have some time constraints. After all of the costs of supplies and equipment are disclosed, they can then decide what they need to charge for the popcorn at the concerts. Suggestion of a donation container also at the booth to benefit the scholarship fund.

CITIZEN COMMENTS: None

COMMISSIONER COMMENTS: None

REQUEST FOR FUTURE AGENDA ITEMS:
1. Applications for future commissioners.
2. Scholarship 
3. Cornfest
4. Concert
5. Completion of surveys

Ms. Scherff asked the Commissioners if they would like to plan a day trip this summer. Several suggested Great America or a theme park. Ms. Scherff said the trip should be combined with a learning experience such as meeting with another Youth Commission and then going to a theme park or other fun activity. She will work on ideas for this event. 

ADJOURNMENT: Chairperson Brown moved to adjourn the meeting at 7:38 p.m. Vice Chairperson Cynthia Fredenberg seconded the motion and motion carried unanimously.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov