Monday, May 6, 2002 at 7 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: Meeting was called to order
at 7:01 p.m. by Chairperson Coree Brown.
ROLL CALL: Commissioners present were Secretary Brea Bryant, Chairperson
Coree Brown, Vice Chairperson Cynthia Fredenberg, Jessica Ordaz, Daisy
Hurtado and Taylor Brinkman. Commissioners absent at the roll call were
Brian Fredenberg, Ashley Brown, Danielle Warfield, Laura Wenograd and
Stacie Del Chiaro. Adult Advisors Dave Lang and Maria Segura were present,
as well as Poldina Scherff, Recreation Services Supervisor. Also present
was Craig Bronzan, Director of Parks and Recreation. Ms. Scherff reported
that Ashley Brown had called and would be arriving late.
AGENDA REVIEW: Commissioner Bryant commented that she had attended the
Grupe Park Grand Opening and that she felt it was a very nice event. Ms.
Scherff thanked her for going and representing the Commission.
Director Bronzan requested to make some comments to the Commission. He
introduced himself and explained a bit about his background. He then gave
them some further information on other youth commissions and left some
materials for them to pass around and read regarding what other youth
commissions are doing in their communities. Further comments also made
regarding other commissions and youth forums by Dave Lang and Maria Segura.
Chairperson Brown requested that the subject of a youth forum be placed
on a future agenda.
Mr. Leonard Roudman, the local librarian then asked for a few minutes
also to address the Commission. He advised them of a Teen Reading Program
that will be held in October and November this year. He would like input
from the Commissioners in creating reading lists. He passed out flyers
to the Commissioners and asked them to complete them with their suggestions
for reading lists and return it to the library. Commissioner Bryant asked
how the grant program is coming along and Mr. Roudman reported that the
expanded hours will start June 17. The library will then be open 8 more
hours than they are currently. He also said that the library is in the
process of trying to hire a Library Assistant to help with the after school
programs. There is supposed to also be funding for more books, which has
not yet been received.
Item No. 1. Approval of minutes of regular meeting on April 8, 2002.
Commissioner Fredenberg moved for the minutes to be amended to include
Commissioner Daisy Hurtado to the list of Commissioners present at the
April meeting. Chairperson Brown seconded the motion and motion carried
Commissioner Fredenberg moved that the amended minutes be approved. Commissioner
Hurtado seconded the motion and motion carried unanimously.
Commissioner Ashley Brown arrived at 7:15 p.m.
Item No. 2. Update on the Spring to Life Fun Run (P. Scherff/M.Kaiser)
Ms. Scherff thanked all the Commissioners for doing such a great job for
participating in the races. She did not know as yet what they will receive
as far as funding for this project, however believes that Mac Kaiser,
Parks and Recreation Supervisor will attend a meeting soon with a check
for the Scholarship Program.
Item No. 3. Discussion on new commissioner positions/applications (P.
Ms. Scherff said they need to start recruiting for new Commissioners,
as some will be leaving and need to add more people to the Commission.
She would like to have names and go through the interview process so that
the new Commissioners could be on board by August. Discussion of getting
notice in the paper of the meetings. Chairperson Brown will email the
paper and try to get notice in for next meeting. Commissioner Ashley Brown
will take applications to her leadership class. Ms. Scherff asked that
each Commissioner come to next meeting with one filled out application.
She also asked Adult Advisors Segura and Lang to bring in some applications
for Adult Advisors.
Item No. 4. Update on Youth Commission Scholarship (P. Scherff/C. Bronzan)
Chairperson Brown has the copy of the requirements for the scholarship
and would like to advertise the scholarship. She gave this to Ms. Scherff
to refine and prepare for advertising locally. Adult Advisor Lang suggested
they get a list of places where scholarships are advertised and add this
to those already listed.
Item No. 5. Update on Youth Survey (P. Scherff)
Ms. Scherff directed their attention to the Edna Hill survey, which was
attached to the minutes and agenda and is now completed. She also thanked
Commissioners Cynthia Fredenberg, Brian Fredenberg, Jessica Ordaz and
Mrs. Fredenberg for working very hard to these surveys. Discussion of
how to complete tabulating the rest of the surveys including the Liberty
High School, which is also now completed. Scheduling was difficult due
to time constraints so it was decided to split the tests up and have each
take a section to work on independently. Ms. Scherff agreed that that
was a good idea and would assign each Commissioner a section of the results
and ask to have them back to her by a certain date. This would be done
immediately following the meeting.
Item No. 6. Update on the Cornfest (P. Scherff)
Chairperson Coree Brown and Commissioner Ashley Brown are on the committee
and will go to the June meeting to get information on plans for the event.
The meeting will be the first Thursday of the month. It was then noted
that that is graduation and they would not be able to attend. It was discussed
and decided that they would not have to attend the meeting for a very
long period of time and just need to make sure they get a sign, which
was missing last year. Ms. Scherff then also directed them to talk to
the Cornfest Committee about the changes they wish to make regarding the
tractor races. Discussion of the art work for the coloring contest. They
will look at the artwork from last year’s contest and also think about
possibility of using a tractor in the contest for this year. Need to contact
the Brentwood Press to get the coloring contest picture and rules in one
month prior to the Cornfest (by the 17th of June). Cornfest is July 12,13,
and 14. Ms. Scherff asked all the Commissioners to block that out on their
calendars if possible.
Item No. 7. Update on a request for a fundraiser for the Summer Concerts
series (P. Scherff)
Ms. Scherff asked the Commissioners what they wanted to do for the fundraiser.
They had previously discussed selling cotton candy or popcorn. Most decided
they would prefer to sell popcorn. Discussion of the concerts and dates.
Commissioner Brea Bryant will head up this committee. Ms. Scherff told
her to call “Got a Party” and reserve the popcorn machine and supplies.
Adult Advisor Lang suggested they call and ask if they can help in transportation
of the popcorn machine. If “Got A Party” cannot deliver and pick up the
machine, Mr. Lang will assist in the transportation, if only to return
it since he will have some time constraints. After all of the costs of
supplies and equipment are disclosed, they can then decide what they need
to charge for the popcorn at the concerts. Suggestion of a donation container
also at the booth to benefit the scholarship fund.
CITIZEN COMMENTS: None
COMMISSIONER COMMENTS: None
REQUEST FOR FUTURE AGENDA ITEMS:
1. Applications for future commissioners.
5. Completion of surveys
Ms. Scherff asked the Commissioners if they would like to plan a day trip
this summer. Several suggested Great America or a theme park. Ms. Scherff
said the trip should be combined with a learning experience such as meeting
with another Youth Commission and then going to a theme park or other
fun activity. She will work on ideas for this event.
ADJOURNMENT: Chairperson Brown moved to adjourn the meeting at 7:38 p.m.
Vice Chairperson Cynthia Fredenberg seconded the motion and motion carried
Betty Jo Whincup