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City Administration

REGULAR MEETING
Monday, April 8, 2002 at 7 PM
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: The meeting was called to order at 7:10 PM by Chairperson Coree Brown.

ROLL CALL: Secretary Brea Bryant called the Roll as follows; Chairperson Coree Brown, Vice Chairperson Cynthia Fredenberg, Commissioners Jessica Ordaz, Daisy Hurtado, Ashley Brown, Cynthia Fredenberg, and Laura Wenograd, and non-voting member Danielle Warfield. Commissioners absent at the roll call were Taylor Brinkman, Brian Fredenberg and Stacie Del Chiaro. Adult Advisor Dave Lang was present and Poldina Scherff, Parks and Recreation Supervisor. Maria Segura, Adult Advisor and Tim Taylor, Recreation Department Coordinator were absent.

AGENDA REVIEW:
Ms. Poldina Scherff, added one item to the agenda regarding the Grand Opening of the Grupe Development Company’s new park on Saturday, April 20th. She had received an email on the Grand Opening at 3:23 PM that day regarding the Grand Opening asking if the Youth Commission would like to participate in assisting in the serving of food and beverages and helping with crowd control. After some discussion it was decided that since no previous information had been provided and many of the commissioners had previous commitments, they would not be able to participate. Also Adult Advisor Dave Lang had previous commitments as well. Chairperson Brown said she will try to help if she is not working. 

CITIZEN COMMENTS: None

CONSENT CALENDAR: 
Item No. 1 Approval of minutes of regular meeting on March 4, 2002.
Commissioner Ashley Brown moved the approval of the minutes of the March meeting, Commissioner Laura Wenograd seconded the motion, motion carried.

SCHEDULED MATTERS:
Item No. 2 Discussion of the Grand Opening of the Highway 4 Bypass on April 13, 2002 (P. Scherff)
Ms. Scherff asked what the Commissioners had decided about this event at the last meeting since she was not present. Ms. Scherff and Adult Advisor explained that if they were to participate in the event they would be expected to put on some type of entertainment or sell items at a booth. The time was 10:00 AM to 4:00 PM. Most commissioners would not be able to attend since they had previous commitments. After a brief discussion it was decided that they would decline to participate in this event.

Commissioner Brinkman arrived at 7:13 PM

Item No. 3 Discussion and lists of volunteers for the Spring to Life Fun Run on April 27, 2002 at 7:30 a.m. (P. Scherff).
Ms. Scherff asked if any of the commissioners had their lists of volunteers to turn in for review. Chairperson Brown had her list and turned it into Ms. Scherff. Commissioners Wenograd and Fredenberg will work on their lists and turn them in soon. Certain Commissioners are waiting for parental permission to work at the Fun Run. Several of the Commissioners will work on getting more volunteers. Ms. Scherff asked them to continue working on their lists and get the names to her as soon as possible. She reminded them that the Commission will get credit for their work on the Fun Run and funds earned will go to the Scholarship Fund. Discussion of time to start (probably 7:30AM) and there will be donuts for everyone. Ms. Scherff will check on times and where they will be asked to work, she will get back to the commissioners with exact time and specifically where to meet and what they will be assigned to do for the event. Ms. Scherff said she will need definite commitments for this event.

Item No. 4 Discussion of the Youth Commission Scholarship (C. Bronzan)
Chairperson Brown asked if this was Director Bronzan’s topic and since he was not there who would take it over. Ms. Scherff said she thought it was an error and for Chairperson Brown to go ahead with her report. She reported that she has the Scholarship all set up to advertise it at the walk through and is just waiting to make sure they have the money to fund it. The walk through is scheduled for the end of July, dates will be set later.

Item No. 5 Update on the Cornfest (P. Scherff)
Ms. Scherff asked if she had the commitment from the commissioners to work on the Cornfest again this year. Adult Advisor Lang said they had agreed to do the Tractor Races and the Coloring Contest that they did last year. Ms. Scherff said they need to have someone volunteer to attend the meetings and bring the information back to the Commission from the Cornfest Committee. Commissioner Wenograd had done this last year and said you don’t really have to be there all the time. Chairperson Brown said she will attend, and Commissioner Ashley Brown also volunteered to attend the meetings. A discussion was held regarding publicity, and getting an artist for the drawing for the coloring contest. Ms. Scherff suggested that they check out the theme so they will have something in mind when talking to the artist. She told them to check with the Chamber of Commerce for meeting times and place. It was decided that the subcommittee will be Chairperson Coree Brown and Commissioner Ashley Brown. The dates for the Cornfest are July 12,13, and 14. Ms. Scherff reminded them that they will need everyone to help in the judging of the Tractor Races on Saturday and Sunday. Chairperson Brown, Commissioners Ashley Brown, Daisy Hurtado, Jessica Ordaz and Cynthia Fredenberg volunteered their assistance. Remaining Commissioners will check schedules and get back to Ms. Scherff to commit to dates and times. Also non-voting member Danielle Warfield volunteered to help. Adult Advisor Lang did not think he would be in town, and Ms. Scherff will check with Adult Advisor Segura.

Item No. 6 Update and review of draft responses on the Youth Survey (P. Scherff)
Ms. Scherff directed the Commissioners to the attachments to the minutes which were the comments made by those responding to the surveys. She still has the Scantrons in her office and there is a problem in the tabulating. The Scantron is not set up for the type of tabulating needed for the survey. She is checking to see if they can reprogram the Scantron, and if not they may have to do a manual tabulation. She would then call all of the commissioners to assist in the tabulation. A discussion of the problems with the tabulation was held. Commissioner Ashley Brown knows of someone by the name of Dennis Buckley, who might be able to help with the tabulation. He works at the Alternative Education Department across the street from Liberty High School. She will look for phone number for Ms. Scherff so she can get in touch with him. A discussion was held of other possibilities. Still waiting for other surveys to come in, Adult Advisor Lang will try to help get the others returned for completion of the survey. Discussion was held regarding the responses and how they are interpreted. 

A discussion was held regarding when the results would be presented and if they should just present the middle schools separate from the high school. Adult Advisor Lang expressed his opinion that when the responses are typed up they should be typed exactly the way the kids wrote them up, not change any of the language or spelling, etc. There was considerable discussion of this point. Commissioners did not agree, they felt for the presentation to the Council should report basically what the kids are saying, with some editing as far as swear words, incorrect spelling, etc. They felt the reason for the survey was to find out how the kids felt about issues, not to find out if they could spell. After some discussion, Ms. Scherff asked them to consider both points and get back to her on this. 

Item No. 7 Discussion on a request for a fund raiser for the Summer Concerts series. (P. Scherff).
Ms. Scherff asked if the Commission would like to do anything to help with the Summer Concert series to raise funds. She said the hot dogs would probably not be an option for them this year, however if they wanted to sell ice cream or something different that would be good. She told them the dates of the concerts, which are as follows:

June 21, Stone Cold Soul
July 19, Sound of the Supremes
August 2, The Four Freshmen
August 23, Bobby Cochran, Rock Around the Clock

All are on Fridays. She explained that they do not have to do this, and may not have as much staff support as they had last year. They could buy the supplies so that all they would have to do is show up at the booth and sell the refreshments. Popcorn was suggested, cotton candy did not work. All of the concerts start at 7:00 PM and end at 9:00 PM, but volunteers must be at the booths at 5:45 PM. Gates open at 6:00 PM. She needs a decision so that she can put their names on the poster, (or take it off if they don’t want to do it). The Commission decided they would like to do this and several volunteered. They will get together and plan what they will sell and schedule times to work. The Commissioners were very enthusiastic about this project.

CITIZEN COMMENTS: None

COMMISSIONER COMMENTS: None

REQUEST FOR FUTURE AGENDA ITEMS:
1. Update on Spring to Life Fun Run.
2. New Commissioner positions (Applications).
3. Scholarship($1,000 or maybe two $500).
4. Update on Survey
5. Cornfest

ADJOURNMENT:
Chairperson Brown moved to adjourn the meeting at 7:49 PM, Commissioner Ashley Brown seconded the motion, motion carried.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov