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CITY OF BRENTWOOD YOUTH COMMISSION
REGULAR MEETING MINUTES 
Monday, February 4, 2002
City Council Chambers
734 Third Street
Brentwood, CA 94514

CALL TO ORDER: Meeting was called to order at 7:02 p.m. by Chairperson Coree Brown.

ROLL CALL:
Commissioners present were Chairperson Coree Brown, Vice Chairperson Cynthia Fredenberg, Secretary Brea Bryant, Jessica Ordaz, Brian Fredenberg, Daisy Hurtado, Ashley Brown, Stacie Del Chiaro and non-voting member Danielle Warfield. Commissioners Laura Wenograd and Taylor Brinkman were absent and excused. Roll was called by the Secretary, Brea Bryant. Others present were Poldina Scherff, Parks and Recreation Supervisor, and Dave Lang Adult Advisor. Maria Segura, Adult Advisor was excused.

AGENDA REVIEW: No comments.

CITIZEN COMMENTS:
One citizen in the audience, Marissa said she had no comments, but was there on behalf of her Political Science Class. Also present was Adult Advisor Dave Lang’s son, Vincent.

CONSENT CALENDAR:
1. Approval of the minutes of regular meeting on December 3, 2001 and January 7, 2002.
Commissioner Fredenberg moved the approval of the minutes of the two previous meetings, Commissioner Bryant seconded the motion, motion carried.

SCHEDULED MATTERS:
2. Discussion of East Region Library Board Meeting (Leonard Roudman, Brentwood Library)

Mr. Roudman introduced himself and thanked everyone for participating in the polling at the meeting on January 7, 2002. The questioning concerned use of the California grant of funds to the five libraries in the East Contra Costa area. He expressed his gratitude for the information provided and explained that as a result this information was taken to a meeting of all of the libraries in the Eastern Region. This was also included with information that was gathered from the public in general. The Board then decided as result of this information to divide the $400,000 per year in as follows:

$190,000 for books, with $38,000 to the Brentwood Library
$175,000 would be used to keep longer hours at the library, which would amount to 
$35,000 per branch to spend on hiring someone to keep library open longer
$35,000 for after school programs.

He explained that they will attempt to keep the library open for 56 hours per week, instead of the 48 hours that it is now open. New hours would be Monday through Thursday 10:00 am to 8:00 PM, and Friday and Saturday close at 6:00. He explained they will take this proposal to the City Council for approval. He said the next Board Meeting of the Regional Library Board will be February 28 in Antioch Library. He again thanked them for their participation and invited them to attend the next Board Meeting if interested.

Commissioner Coree Brown had a question regarding donating of books. He explained that they can accept them, and they generally will be sold to the public. Commissioner Brown thanked him for bringing the information to the commission.

3. Discussion of Spring to Life Fun Run (P. Scherff)
Ms. Scherff explained that the Fun Run is scheduled for April 27, and Mac Kaiser is again in charge of the event. He has asked for a commitment this year from the Youth Commission to assist in the event. Since it is a money raiser for the commission and since they are looking for ways to raise funds for their scholarship this would be a good one to commit several commissioner to help with the run. She said they are looking for a goal of 30 people, so if each commissioner could bring in 5 people it would really be a big help as well as raise funds. They need people to hand out water, man first aid stations and help in keeping people on the course. Chairperson Coree Brown moved that each commissioner commit to recruit 5 volunteers, Commissioner Cynthia Fredenberg seconded the motion, motion carried.

Commissioner Brian Fredenberg said he will get this information on the Fun Run to Taylor Brinkman.

4. Discussion of follow up on Youth Survey (P. Scherff)
Ms. Scherff reported that she had a great response from Edna Hill and also took the surveys to Bristow Middle School. She has ordered Scan Trons from them She also went to the principal at Liberty High School and they were also very enthusiastic about the survey. She reported that 1000 surveys were ordered. There was some discussion as to whether the amount should be more than 1000, closer to 2000. Ms. Scherff will recheck the amounts later and get the proper amount of surveys to the school. They will be distributed to the students and will give them a deadline of mid-February, or the third week in February to have everything done and returned to the commission. When all the surveys are completed and tabulated they will then be taken by the commission to the City Council in April.

5. Discussion of follow up on Ski Trip (P. Scherff)
Ms. Scherff said the Ski Trip is coming along very well, they have one bus sold out and are working on the second bus at this time. She needs all reservations to be in by February 23. There is a capacity for 45 people per bus. She asked the commissioners to be proactive in promoting the trip to their friends and classmates. There was some further discussion on the trip and how to promote it, stressed everyone must have their own equipment, either own or rented in advance. 

6. Discussion of Youth Commission Scholarship (C. Brown)
Chairperson Brown said she had written this information up previously as to the requirements of the scholarship. She had given them to Ms. Scherff and felt they should be reflected in the minutes of a past meeting. Ms. Scherff asked Chairperson Brown to email them to her. She said she will do this and rewrite what she had previously written. Discussion of when seniors needed to start applying for scholarships. She said as she recalled the criteria were to demonstrate financial needs, and a letter on why they deserve the scholarship and letters of recommendation. She will get back to Ms. Scherff with all the information.

CITIZENS COMMENTS: None

COMMISSIONER COMMENTS:
Ms. Scherff reported on a conference that Tim Taylor was sent to in Texas. The conference was based on “At risk” youth and was very interesting because many Recreation Departments sent their youth counselors to the conference along with mayors and other officials from other states. He will report to the commission at the next t meeting. He had reported to her that it was a very interesting meeting with many ideas to bring back to the commission.

REQUEST FOR FUTURE AGENDA ITEMS:
Fun Run Update
Survey Update
Scholarship Update
Fundraising Ideas

Ms. Scherff said that the Commission must look to fundraising ideas and told them of a 7th and 8th grade basketball tournament that she does and could have commissioners sell candy at their tournament or other items. She pointed out that to establish the scholarship fund and keep it going they are going to have some good fundraising projects. She also mentioned the Grand Opening of the Highway 4 Bypass as an opportunity to do some fundraising. This event will be held on a Saturday. She also discussed her “Lunch With Bunny” on the 23rd of March. There will be two seatings and she needs volunteers to help with the arts and crafts with the young people attending. Another fundraising event will be the Corn Fest on July 11,12, and 13, do they wish to do the hand outs, such as pencils, key chains, balloons etc. They discussed doing the coloring contest again this year. 

Ms. Scherff also said they need to plan a fun day, such as skate night at the skate park, pool party or other such type of event. 

Mr. Lang also suggested that the Commission should invite the new Police Chief Davies to one of their meetings. Although he is known to them, he is the new chief and has always been a strong supporter of the Youth Commission, as was the previous chief. He felt they should offer their assistance to the Police Department and see what type of help he would like from them. Also suggested inviting the new City Manager John Stevenson to a meeting. Secretary Brea Bryant should draft letters of invitation to these new officers in the city government. 

Statement that they need to continue recruiting new commissioners.

ADJOURNMENT:
Chairperson Brown adjourned the meeting at 7:36 PM

Respectfully submitted,

Betty Jo Whincup,
Minutes Recorder

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov