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City Administration
Meeting Minutes Title

YOUTH COMMISSION
REGULAR MEETING
October 15, 2001 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94514

CALL TO ORDER: Chairperson Stacie Del Chiaro called the meeting to order at 7:04 p.m.

ROLL CALL: Present were Chairperson Stacie Del Chiaro and Commissioners Ashley Brown, Brea Bryant, Brian Fredenberg, Cynthia Fredenberg, Taylor Brinkman, Jessica Ordaz, and Coree Brown. Absent were Laura Wenograd (excused) and Daisy Hurtado. Non-voting member Danielle Warfield was present, as well as Leonard Roudman from the Brentwood Library. Christina Mock and Alicia Green, visitors from Edna Hill School, were also in attendance. Others present were Adult Advisor Maria Segura, Poldina Scherff, Recreation Services Supervisor, and Tammy Homan, Administrative Secretary.

AGENDA REVIEW: No Comments.

CITIZEN COMMENTS: 
Leonard Roudman of the Brentwood Library came forward to discuss a Teen Summer Reading Program that he would like to implement. He is seeking input from the Youth Commissioners as to what prizes would be good, what type of activities would be involved, and a theme for the program. He requested that Commissioners provide him with any ideas no later than October 24th. Commissioners indicated that they thought movie tickets, desserts, and gift certificates to coffee shops or surf-type shops would be good ideas.

CONSENT CALENDAR:

1. Approval of minutes of pre-meeting workshop of September 10, 2001.
2. Approval of minutes of regular meeting on September 10, 2001.

Motion by Coree Brown to accept items on the consent calendar. Motion was seconded by Ashley Brown and motion carried unanimously.

Item No. 3. Election of Officers. (P. Scherff)
Commissioners made nominations for officer positions. Commissioners then voted and votes were tallied. New officers are: Coree Brown, Chairperson; Cynthia Fredenberg, Vice Chair; Brea Bryant, Secretary; and Taylor Brinkman, Treasurer.

Motion by Taylor Brinkman to approve newly elected officers. Motion seconded by Brea Bryant, and motion carried unanimously.

Motion by Coree Brown to send letter to Daisy Hurtado requesting her resignation due to lack of meeting attendance. Motion seconded by Cynthia Fredenberg and motion carried unanimously.

Item No. 4 Discussion of Homecoming Parade. (L. Wenograd)
Being that Laura Wenograd was not in attendance, Ms. Scherff led the discussion. She indicated a need for more Commissioner help and support. Commissioners discussed items they would like to consider for next year.

Commissioners brought up the Holiday Parade and the need to Commissioner help and support. Ms. Scherff indicated that the Commission needs to decide whether or not to submit an application for this event. Motion made by Ashley Brown to submit application for the Holiday Parade. Motion was seconded by Coree Brown and carried unanimously.

Item No. 5 Finalize dates to issue Youth Commission Survey (P. Scherff/S. Del Chiaro/C. Brown)
It was determined that Stacie Del Chiaro would be the liaison for Bristow, Coree Brown for the high school, and Cynthia Fredenberg for Edna Hill School. These individuals agreed to an after-school meeting on October 23rd at 3:15 p.m. to discuss getting this survey out to the schools.

Item No. 6 Draft guidelines for the Youth Commission Scholarship (C. Brown/P. Scherff)
Coree Brown indicated that she submitted guidelines to Ms. Scherff previously. She agreed to print off an additional copy and provide it to Ms. Scherff. As of this time, there is approximately $800 in the Youth Scholarship Fund.

Item No. 7 Cancellation of Fright Fest (P. Scherff)
Ms. Scherff reported that Fright Fest would be cancelled due to lack of individuals signing up. 

Item No. 8 Discussion of setting date, location and age groups for ski trip (P. Scherff)
Ms. Scherff led the discussion by asking the Commissioners for ideas of where they would like the ski trip to be. Taylor Brinkman suggested Dodge Ridge since it is relatively close. The Commissioners then discussed date for the trip. It was suggested that the ski trip take place on February 23rd, with a backup date of March 2nd. This year there will be two buses, which each bus carrying a separate age group. One bus will be for high school grades (9-12) and the other will be for 6th-8th grades, with the option of having parents allowed for the younger group. Motion by Ashley Brown to set date for ski trip for February 23rd with a backup date of March 2nd, and to have two buses for different age groups. Motion seconded by Coree Brown and motion carried unanimously.

Item No. 9 Set up a subcommittee for Hometown Halloween. (P. Scherff).
Taylor Brinkman, Brian Fredenberg, Brea Bryant, and Coree Brown volunteered to help with this event. The Edna Hill students indicated an interest in helping out. It was decided a subcommittee would be selected to help determine what items the Commission would hand out. Suggestions included bags of candy and balloons. Commissioners and committee members on the subcommittee are Taylor Brinkman, Stacie Del Chiaro, and Ashley Brown. The subcommittee agreed to meet with Ms. Scherff on October 18th after school to decide on items.

Motion made by Cynthia Fredenberg to budget $400 for Hometown Halloween. Motion was seconded by Stacie Del Chiaro and carried unanimously.

Item No. 10 Approve budget for Skate Park Grand Opening. (P. Scherff)
Ms. Scherff brought up the need for the Commission to approve a budget for use at the Skate Park Grand Opening and what those funds would cover. Motion by Coree Brown to approve $3,500 for the Skate Park Grand Opening. Motion was seconded by Brian Fredenberg and carried unanimously.

Item No. 11 Discussion of Commissioner assignments for Skate Park Grand Opening (P. Scherff)
Ms. Scherff spoke about the Skate Park Grand Opening Ceremony and the need for help that day. It is imperative that people show up if they sign up. It was decided that there would be a meeting on this subject on Monday, October 29th at 3:15 p.m. to discuss what areas we will need the Youth Commissioners to help out. Meeting will take place in the Parks Administration office. 

REQUEST FOR FUTURE AGENDA ITEMS:
1. Scholarship
2. Library
3. Holiday Parade
4. Hometown Halloween
5. Adopt-A-Family
6. December Dinner Meeting
7. Ski Trip
8. Survey

CITIZEN COMMENTS: None.

ADJOURNMENT: There being no further business for this meeting, it was adjourned at 8:12 p.m.

Respectfully submitted,

Tammy Homan
Administrative Secretary

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov