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Meeting Minutes Title

Monday September 10, 2001
City Council Chambers
734 Third Street
Brentwood, CA 94514

CALL TO ORDER: The meeting was called to order at 7:10 p.m. by Chairperson Stacie Del Chiaro.

ROLL CALL: Present were Chairperson Stacie Del Chiaro and Commissioners Cynthia Fredenberg, Coree Brown, Ashley Brown, Laura Wenograd, and Jessica Ordaz. Commissioner Daisy Hurtado and Vice Chairperson Lacey Barry were absent. Also present were non-voting members Brian Fredenberg and Taylor Brinkman. Staff members present were Poldina Scherff, Recreation Services Supervisor and Tim Taylor, Recreation Services Coordinator. Absent was Adult Advisor Maria Segura, and absent and excused was Adult Advisor Dave Lang. Others present included Chairperson Karen Rarey and Vice Chairperson Jan Melloni of the Parks and Recreation Commission.

PRESENTATION: Thank you to Cindy Billings for coloring contest artwork. 
Cindy was not present so this was canceled. Chairperson Del Chiaro explained although she and others have invited her to the meeting, she is quite shy and does not want to come. Commissioners will take her gift to her.

AGENDA REVIEW: No comments.


Item No. 1. Approval of minutes of regular meeting on August 6, 200l.
Item No. 2. Approval of minutes of special meeting on August 27, 2001.

Motion made by Coree Brown to approve the Consent Calendar, seconded by Cynthia Fredenberg and motion carried unanimously.

A liaison group from Edna Hill School, led by Bart Schneider, one of the advisors, introduced the two representatives.  He said that they will rotate different students to attend the Commission meetings each month. He wants all to participate if possible to assist in how to run and participate in this type of meeting.  Karen Phelps is the other advisor and she will bring students also. 


Item No. 3. Update on Youth Commission Survey (P. Scherff/S. Del Chiaro/C. Brown/L. Barry).
Ms. Scherff asked Commissioners if they had made any contact with their respective schools regarding the Survey. They did not have a report at this meeting. They do have the approval from Liberty High School for the Scan Tron. Commissioner Ashley Brown reported she has discussed the Scan Tron with Mr. Buckley. She reported that they are getting new machines and after they have tested them out for Top Ten Voting, if all goes well, then they could use the machines for the survey, or if they wish could reprogram and use the new machines. Ms. Scherff asked for his phone number and Commissioner Brown said it is extension 1048 at their school. She explained the survey to the Edna Hill group. They also volunteered to assist in any way with this project. 

At this point Commissioners Ashley Brown and Laura Wenograd reported they had to leave for a study group and asked what else they could work on prior to the next meeting. Ms. Scherff said she has the flyers done for the Fright Fest and had them with her. She will give them to them so they can start distributing them right away. Commission then proceeded to Item No. 8.

Item No. 8. Plan the upcoming Homecoming Parade (L. Wenograd)
The Homecoming Parade will be September 28 and Commissioner Wenograd said they should probably have a special meeting for that to see what plans they wished to make for it. Decided they would probably walk and carry the banner as they had the previous year. Commissioners Cynthia Fredenberg, Coree Brown and Jessica Ordaz, and possibly Daisy Hurtado would be able to walk and carry the banner. Discussion of what to give out, decided suckers and put stickers on them. The Edna Hill group also volunteered to help with this event. They will furnish names and phone numbers of people willing to help and then they will be called when the Commission is firm on the time and area to meet before the parade begins. Parade generally starts at approximately 6:00 to 6:30 p.m.

Item No. 5. Update on Youth Commission Scholarship (C. Brown)
Commissioner Brown says she has worked on this and has given a rough draft of these to Ms. Scherff. She said what is needed now is money. She had typed up the requirements and essay topics for applicants. Ms. Scherff said that the separate account has been set up for the scholarship fund from money raised from various projects. The Brentwood Cornfest donation has also just come in, the amount is $800. So there is money now in the fund for the scholarship, should have at least $1000 in the fund by the time they start giving out the funds. Ms. Scherff remarked also that the Commission needs now to start looking at more ways of raising funds. Suggested possibility of a food booth at the Skate Park Grand Opening. Ms. Scherff will get the Scholarship Guidelines in the next agenda packets and will be discussed at the next meeting.

Item No. 6. Update on Fright Fest (P. Scherff)
Ms. Scherff said everything is set for the Fright Fest, they have all the flyers ready for distribution. The date of the event is October 20, 2001. She has reserved two buses. October 5 is the deadline for signing up for the buses. Tickets will be bought at the gate. The buses carry 45 people, so can take 94 in total with chaperones. 

Item No. 7. Discussion of upcoming ski trip (P. Scherff)
Ms. Scherff wanted to discuss where the Commission wanted to go this year. They went to Boreal last year. Dodge Ridge was suggested by Taylor Brinkman for this year since it is much closer. He said it is good for boarders as well as skiing, near Stanislaus County, and takes two and half to three hours to get there. Sugar Bowl also suggested. Ms. Scherff will check into all three resorts and bring back information to the next meeting. 

Item No. 8. Plan the upcoming Homecoming Parade (continued)
Since Commissioner Wenograd had to leave the meeting, it was decided to hold a special meeting to decide on final details of the parade, what candy Ms. Scherff should purchase for the parade, etc. Discussion on lollipops. Caramel apple or Jolly Ranchers were best choice. They wanted to get more than previous year since they ran out the year before. Commissioner Coree Brown moved that $150 be set aside for the purchase of suckers for the Homecoming Parade. Cynthia Fredenberg seconded and motion carried unanimously.

Discussion of when to put Commission stickers on lollipops. Planned to have a sticker party at 4:00 p.m. on September 25th. Commissioner Del Chiaro said she can do the stickers on her computer.

Item No. 9. Set schedule of Youth Commission meeting for 2002 (P. Scherff)
Ms. Scherff also reminded the Commissioners that the appointments for the new year will be the following night, September 11 at the City Council Meeting. They are fourth on the agenda so should be there at 7:00 or 7:10 p.m. They will receive certificates and should wear their Youth Commission shirts to the meeting.  The 2002 calendar was then set as follows:

January 7
February 4
March 4 
April 8 
May 6 
June 3 
July 1
August 5
September 9
October 14
November 4
December 2

Chairperson Del Chiaro moved that the dates be approved for the year 2002. Commissioner Coree Brown seconded the motion and motion carried unanimously.

Item No. 10. Brainstorm on next year’s projects (P. Scherff)
Ms. Scherff wanted the Commissioners to go through the next year month-by-month, and plan what events they wished to plan for the year. January - at this time has no plans; February/March - ski trip; April - Fun Run; May - Scholarship Award; June - Summer Concerts; July – Cornfest, Coloring Contest and Concerts; and August - the Pool Party. With regards to the pool party, Ms. Scherff thought maybe change the format somewhat, and have the different age groups on different Friday nights. Maybe have the event a little more casual than this year’s event; September – Homecoming (possibly October depending when scheduled) and Creek Cleanup. Commission will need to pursue the Chamber of Commerce Expo since they were not invited this year; October - Fright Fest; November - Christmas Parade; December discussed doing the “Adopt a Family”. Ms. Scherff will put tentative calendar together.

Item No. 11. Discussion of Hometown Halloween (P. Scherff)
Ms. Scherff reported that last year Brian Fredenberg and Taylor Brinkman went to the Halloween Haunted House. Wanted to know if the Commissioners wanted to run their own booth for the Halloween celebration this year. This event is the weekend before Halloween, they wear costumes and go to various stores and get candy, etc. Ms. Scherff will get more information and general consensus was that they would like to be involved if it does not conflict with Skate Park Opening or Fright Fest. The Edna Hill group again volunteered to be a part of this if needed. Chairperson Del Chiaro said that would be great and they would contact them when they have more information.



Ski Trip
Hometown Halloween
Fright Fest
Special Meeting for Skate Board Grand Opening

ADJOURNMENT: Chairperson Del Chiaro adjourned the meeting at 7:50 p.m.

Respectfully submitted,

Betty Jo Whincup

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445