REGULAR MEETING MINUTES
August 6, 2001 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94514
CALL TO ORDER: Meeting was called
to order at 7:05 p.m. by Chairperson Stacie Del Chiaro.
ROLL CALL: Commissioners present were Stacie Del Chiaro, Cynthia
Fredenberg, Coree Brown, Lacey Barry, Ashley Brown, Laura Wenograd and
Jessica Ordaz. Commissioner Daisy Hurtado was absent. Also present were
non-voting members Brian Fredenberg and Taylor Brinkman. Staff members
present were Poldina Scherff, Recreation Services Supervisor and Tim Taylor,
Recreation Services Coordinator. Adult Advisor Maria Segura was present.
Adult Advisor David Lang had an excused absence.
AGENDA REVIEW: No changes or additions.
CITIZEN COMMENTS: None
Item No. 1. Approval of minutes of regular meeting on July 2, 2001.
Motion to approve minutes by Ashley Brown, seconded by Lacey Barry,
Item No. 2. Accept update from the Contra Costa County Tobacco Prevention
Lacey Barry moved to accept the update from the Contra Costa Tobacco
Prevention Project, Cynthia Fredenberg seconded the motion, motion carried.
Item No. 3. Accept California Healthy Cities and Communities Article
“Youth Cut Their Own Path to Progress in ABC Communities”.
Ashley Brown moved to accept the California Healthy Cities and Communities
Article. Lacey Barry seconded the motion and motion carried unanimously.
Item No. 4. Discussion of formal policy on children, youth and families
(C. Bronzan / P. Scherff)
Prior to this item, there was discussion of need to have Cindy Billings
invited to the next Commission Meeting to present her with the certificate
for the coloring contest artwork. Laura Wenograd will be responsible for
inviting Ms. Billings to the next meeting. It was agreed that a $50 certificate
had been approved and Ms. Scherff thought it would be appropriate to also
present her with a certificate. Ms. Scherff will prepare the certificate.
Ms. Scherff referred to items in packets and asked if all had received
them. Included should have been the update on the Contra Costa County
Tobacco Prevention Project, the California Healthy Cities and Communities
Article and also the formal policy on children, youth and families. Director
Bronzan wanted all the Commissioners and staff members to receive these
and read them. Included in this was a staff report and what he is proposing
and something that other cities do, this is a policy that he is hoping
the Commission will adopt. Basically it will be a part of the Youth Master
Plan, which they have not gotten to yet but will. This plan will then
be presented to the City Council to assure the Youth Commission of getting
their funding every single budget year. Now, while the Commission is new,
it is an automatic funding. However, as the years progress will need to
have a plan to present showing where they are needed and why so they can
continue with the funding. This is something that should be goal and should
be on the agenda for the next meeting. They will then need to make this
presentation to the City Council showing goals and plans for the future.
There was a brief discussion and the Commissioners agreed to work on this
Item No. 5 Update on Youth Commission Survey (P. Scherff)
Ms. Scherff had good news and reported that Linda Pearson who had appeared
before the Commission has taken the Survey and adapted them in words appropriate
for 5th and 6th graders and also 7th and 8th graders. Ms. Scherff also
reported that they have approval from the High School from Superintendent
Dan Smith of Liberty Union High School District for the survey. Ms. Pearson
also included statistics from surveys that she has done previously and
included that information also for the Commission. Ms. Scherff said they
are now ready to go and wants them to be ready to move ahead on the survey.
Ms. Scherff requested the Commissioners to give them approval to move
forward with the new survey questions for 5th & 6th and 7th &
8th grades since they already have approval for the High School. Want
to move ahead with survey and use of scan tron. Ashley Brown reports that
she is currently working with someone for Homecoming and feels that since
they have the technology, they could create a special scan tron for this
survey. This person would run it through the machine for them. Ms. Scherff
will do the final preparations for the scan tron and asked Ashley then
to ask for a meeting of herself, Tim Taylor and the technology person
to review and plan the ordering of the materials. She will also need to
have money allocated to order and pay for the scan tron, and will need
representatives from each school and a lead person from Liberty as well
as Edna Hill and Bristow schools. Ashley asked about bringing in people
from her leadership group being representatives from the Liberty High
School and work with the Commission on the survey. After some discussion
with Ms. Scherff it was decided she will discuss this project with members
of the leadership group and hopefully bring them into the meetings as
non-voting representatives working on the survey.
Coree Brown moved that the Commission go forward with the survey, locate
representatives from each school to assist in the project, and designate
$500 to cover costs of the scan tron. Ashley Brown seconded and motion
Ms. Scherff then said she would need people to volunteer as representatives
for each school to serve on the subcommittee. Stacie Del Chiaro, volunteered
for Bristow, Coree Brown volunteered for Liberty, and Lacey Barry volunteered
for Edna Hill. Later on they may need to solicit more help but currently
will work with Tim Taylor and Poldina Scherff.
Item No. 6. Discussion of California Coastal Delta Clean Up Day (P.
Ms. Scherf referred the commissioners to the packets and the information
on the California Coastal Clean Up Day. Tim Taylor had called Ken DeSilva,
Parks Manager who is the liaison with the Coastal Society for the clean
up of Marsh Creek. They have a special day designated for the clean up
day and would like a commitment from the Youth Commissioners to assist
in the clean up. Tim Taylor said what is needed is people to run the booths,
hand out plastic bags, make sure that water is getting out to the people
who are cleaning up the area, and possibly also some clean up. The clean
up day is Saturday, September 15, 2001, from 9 a.m. to 12 noon, so would
need people to be there from 8:00 a.m. to approximately 12:30 p.m. Volunteers
were Lacey Barry, Coree Brown, Stacie Del Chiaro, Cynthia Fredenberg and
Ashley Brown. Taylor Brinkman said he also may be able to help. Poldina
also said if they have friends that would be interested in helping out,
please let her know.
Item No. 7. Update on August Pool Party (Tim Taylor)
Mr. Taylor passed out the flyers and asked that each Commissioner pass
them out at the schools and that one person be responsible for going into
the office and making an announcement to the schools. He asked Stacie
Del Chiaro if she would like to do that and she agreed. She will talk
to the Principal and get on the announcements and pass out flyers. Laura
Wenograd asked the group what they thought of dressing in Hawaiian themes
on Friday. Tim Taylor said he has lots of grass skirts and Hawaiian shirts.
She thought it would help make people aware of the party. Discussion of
hours each will work. Mr. Taylor doesn’t want them to work straight through
the 14 hours without breaks. They will meet with Tim and set up work times
agreeable to them and their parents. They do have the DJ for the last
session, but do need CDs for the first two sessions. He asked people to
donate CDs for this part of the event. He will also want to meet with
the subcommittee later in the week to complete all these arrangements
and plan games and prizes. After some discussion it was decided to have
a brief meeting of the subcommittee at 4:30 p.m. on Tuesday, August 7th.
He also commented on needing the Commissioners to act as hosts and ambassadors
to keep track of what it going on and keep order. Lifeguards will be only
working in their capacity as lifeguards and enforcing pool rules, etc.
Cynthia Fredenberg, Laura Wenograd and Coree Brown will wear the Hawaiian
wear and distribute flyers on Friday.
Item No. 8. Discussion and recommendations on tractor races and coloring
contest to be submitted to Chamber of Commerce (Poldina Scherff)
Ms. Scherff requested feedback on the tractor races at the Cornfest. Most
felt it was good and that it was something for the younger people to do.
Felt the participants enjoyed it, did not get too competitive, and really
had a good time. Suggestion for colored tractors, because it was sponsored
by John Deere and because of their trademark “long green line” would probably
not consider another color. Recommendations that announcements were not
too clear, they were stuck in the back area and not as visible as they
should be. Need to know exactly what they are giving as prizes and give
prizes when earned, not expect them to come back the next day. Suggest
that the Youth Commissioners have the microphone all the time, rather
than passing it back and forth, as this got confusing. Need to move races
further to the front away from parking area. Maybe also start a little
bit later, as they felt they missed some who were still in church. They
would also like to have more publicity on the tractor races.
Coloring contest: Commissioners felt they had good publicity and received
very positive comments. Areas where they could improve the contest include
the need to work on more sponsors and get more prizes. Possibly give rosettes
or ribbons to winners in different categories and put them right on pictures.
Ashley Brown moved that the comments regarding the tractor races and
the coloring contest be submitted to the Chamber of Commerce by Ms. Scherff.
Cynthia Fredenberg seconded the motion, motion carried.
Item No 9. Discussion of Salinas Youth Commission Meeting (Commissioners).
General comments very positive from commissioners. Lacey Barry felt overall
a good experience, felt the Commission in Brentwood has done more than
the one in Salinas, especially considering Salinas is a much larger city
with a larger Commission. Ms. Scherff commented on the Youth Forum and
said she has done this in other cities and is something they can look
at when they get back the information from the survey. Tim Taylor would
like to take some of the Commissioners to Benicia if possible when they
hold their next Youth Forum. He has been in contact with the Benicia Commission
and they have said they pull in about 500 youth for their forums.
Item No. 10. Update on Skate Park (Poldina Scherff)
Poldina asked if anyone had attended the meeting on the skate park. Lacey
Barry responded that she had attended the meeting and said that items
discussed were rules, ages and where in the park all could use the park.
There was a discussion of how the skate park is set up and rules that
might apply. Ms. Scherff said that the skate park is definitely on schedule
and need to be ready to plan on doing something for the grand opening.
Mr. Taylor reported that Director Bronzan would like the skate park to
be in use for about a month to work out any “bugs” and let kids get used
to the park before they have the grand opening. May do an emergency meeting
at the time to plan a good Grand Opening.
Item No. 11. Update on Youth Commission Scholarship (Poldina Scherff)
Ms. Scherff reports she has checked with an accountant in the Parks and
Recreation Department and then emailed the City Attorneys office to see
whether the account for funding the scholarship should be a 501C non-profit,
or a separate account of another type. She should have this information
later when the person involved in decision making is back from vacation.
It will be a checking account with the treasurer’s signature, along with
Ms. Scherff’s so they can issue a check for the scholarship. Still in
the planning stages but will keep on going and have more information by
the next meeting. She asked Coree Brown for her information as to questions
and criteria for scholarship. She has the information, just not in final
form and did not bring to the meeting. She will get her draft to Ms. Scherff
in time to have copies in each Commissioner’s packet by the next meeting.
Item No. 12. Review of Commission Applications (Poldina Scherff)
Ms. Scherff said they have two openings on the Commission currently, and
four are up to reapply. Lacey Barry was a one-year term and has reapplied.
Coree Brown and Cynthia Fredenberg will also reapply. Laura Wenograd asked
about those that have applied, but cannot be a voting member. What exactly
would their standing be? Ms. Scherff said it would be like Brian and Taylor,
can attend meetings, but non-voting. She clarified that they need to have
10 voting Commissioners. Currently only have eight voting members, so
have two spots open. Lisa Maloney has applied and Dave Lang has reapplied.
She will also try to bring in two more adult advisors. She asked Brian
Fredenberg and Taylor Brinkman if they plan to reapply. They said yes
they were and she told them their applications should have been in by
today’s date. They will get the applications in immediately. Terms are
up on August 31. Maria Segura plans to reapply; however, her job requires
her to miss many events at the present time. After some discussion of
others who are interested in the Commission, but have not applied as yet,
it was decided to set a deadline to receive all applications before the
next meeting September 10. May have to do a special meeting to go through
the applications and make recommendations to the City Council at their
meeting on September 25. Ashley Brown moved that the deadline of receipt
of applications be August 24, and that a special meeting be held August
27 at 6:00 p.m. for review of the those applications and recommendations
to City Council. Lacey Barry seconded and motion carried.
Item No. 13. Update on Fright Fest (Poldina Scherff)
Poldina reported that this is in the Activities Guide on page 20. The
event will be held on October 20, which is a Saturday. They will leave
from Brentwood at 10:00 a.m. and return at midnight. She said they need
a motion to sponsor the remaining costs of the bus, since the $25 does
not pay for the ticket and the bus. There will be two buses, costing $900
each for a total of $1800. Laura Wenograd moved that the Commission
sponsor the remaining costs of the buses for the Fright Fest. Lacey Barry
seconded the motion, motion carried.
October 5 is the last day to get tickets and there will be no extensions.
There will be 47 on each bus, two of which will be chaperones.
Item No. 14. Update of upcoming ski trip (Poldina Scherff).
Poldina said she wants them to start thinking snow and thinking about
a ski trip and where they would like to go. She said this year she will
not rent equipment since some got lost and each person will have to rent
or supply their own equipment. Taylor Brinkman said he likes Dodge Ridge.
Ms Scherff suggested doing two separate trips, one for the older kids
and one for the younger ones. Discussed time to go, February or March,
Spring Break will be last two weeks in March. This will be further discussed
at the next regular meeting.
Item No. 15. Discussion of upcoming Homecoming Parade (Poldina Scherff)
Laura Wenograd reported on this. She has an application for the Homecoming
Parade that she will fill out and turn in for the Commission. It will
be on September 28th, basically the same as the previous year. Ms. Scherff
said they might want to think about ordering sweatshirts with their logo
for the Homecoming Parade and could also be used for the Christmas Parade.
Discussed whether or not they wanted to hand out something like candy
at the Homecoming Parade. Discussion of floats, decorations, will think
about this and come back to next meeting with ideas.
REQUEST FOR FUTURE AGENDA ITEMS:
Update on California Coastal Delta Clean Up Day
Update on Youth Survey
Report on Pool Party
Update on Skate Park Grand Opening
Update on Scholarship (funds)
Applications for reapplying to Commission/review and report
Update on Homecoming
Update on Ski Trip
Fright Fest/October 20
Calendar Items for next year
Stacie Del Chiaro requested that everyone dress a little special for the
next meeting since she has sent out written invitations to all the Principals
of all three schools and City Council members as guests to the September
meeting. Discussion of bringing food, dessert, or coffee and tea for this
meeting. Discussion of whether it should be strictly social or social
first and then meeting later.
Guest in the audience introduced herself. She is from Southern California
and has recently moved to Brentwood. She was a former member of the Commission
and is interested in becoming a member of this Commission. She will fill
out an application.
There was a request to do a meeting with food or go out to eat soon. It
was agreed that October would be a good time for this since the next meeting
will be more formal with invited guests.
Ms. Scherff then said she would also like a goal setting as part of the
next meeting. Asked that they all please invite people to the meetings.
ADJOURNMENT: Ashley Brown moved to adjourn the meeting at 8:18
p.m. Stacie Del Chiaro seconded and motion carried unanimously.
Betty Jo Whincup