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Meeting Minutes Title

REGULAR MEETING MINUTES 
May 7, 2001 at 7 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94514

CALL TO ORDER: The meeting was called to order at 7:04 p.m.

ROLL CALL: Commissioners present were Jessica Ordaz, Cynthia Fredenberg, Coree Brown, Stacie Del Chiaro, Daisy Hurtado, Laura Wenograd and Ashley Brown. Lacey Barry and Maria Segura had excused absences. Others present were David Lang, Adult Advisor, Tim Taylor, and Poldina Scherff, Parks and Recreation staff members. Director Craig Bronzan and Joey Del Chiaro were in attendance as guests.

PRESENTATION(S): None

AGENDA REVIEW: No changes or additions.

CITIZEN COMMENTS: None

CONSENT CALENDAR: 

Item No. 1 Approval of minutes of regular meeting on April 2, 2001.
Motion to approve minutes was seconded and passed unanimously.

SCHEDULED MATTERS:
Item No. 2 Re-cap on Spring to Life Fun Run by Ashley Brown and Coree Brown 
Coree reported that there was a problem with people not showing up. People said they would be there and didn’t show up at all. Some said they would get substitutes in their place and never did. As a result, Ashley and Coree spent long hours on the phone Friday and Saturday trying to get volunteers. They were very pressured for volunteers and it created a problem. Poldina Scherff said this also impacts on others and need to think about this situation next year. Since the Commission does receive a stipend for the race, they need to make a good showing. 

Item No. 3 Update on August Pool Party by Tim Taylor 
Mr. Taylor reported that the committee has met a couple of times and they have been working on the budget. He is also working on budget for lifeguards that he needs to provide for the event. There was a brief discussion of what they really wanted, “wish list” and what these items would cost. Dave felt that they had enough money to spend and should go ahead and get a preliminary budget, especially since this is the first year and really want it to go well. He commented that they have adequate funds with more coming in after July, need to move ahead with plans. Tim estimated that lifeguards would cost approximately $7,000 for the seven hours required. A disc jockey would probably cost $500, plus costs of fruit, hamburgers and hot dogs, soft drinks, etc. Suggestion to purchase most of these at Costco as they will deliver. Also mention of Farmers Daughters to also get fruit. Discussed other things coming up, such as the Fright Fest where they can make back some of the funds expended. New budget starts July 1. Need to allocate the funds needed for Pool Party now, estimated amount $12,500, so that it will show that it is already spent when they go before the City Council for budget meetings. 

Ashley Brown moved that a budget of $12,500 be approved for the Pool Party, Laura Wenograd seconded the motion and motion carried unanimously. This budget is to include cost of lifeguards, music, food and all miscellaneous expenses.

There was some more discussion of DJs and bands. They will follow up further on those suggested. Need to get someone booked before July since some will not be available if they wait too long. Stacie Del Chiaro also mentioned that there is a “battle of bands” coming up this Friday if anyone would like to come out and listen to them, about five or more bands. Time will between 7-10 p.m. 

Item No. 4 Update on Cornfest, Laura Wenograd and Ashley Brown. 
Laura Wenograd reported that she has talked to the Activities Director of the Cornfest and he/she has approved of the tractor races. The Activities Director had suggested some ideas such as having a corn counting contest located in offices around the City and coloring contests. She asked for discussion from the group and explained the need for Commissioners to assist. The coloring contest could be distributed to the schools before school is over for the year. Ms. Scherff also requested to know who will be available to assist, need to have people locked in to schedule. Stacie, Coree, Ashley and Laura volunteered and Ms. Scherff told them to recruit volunteers. Laura Wenograd will go back to Activities Director of Cornfest and tell them how many volunteers they will have and that they will do the coloring contest. They will get picture approved by the Cornfest committee. They discussed distributing flyers and contest information to schools and stores, such as Albertsons and Safeway. Prizes discussed and there was suggestion of $25 gift certificate. Ages for each contest also discussed and decided to have a separate contest for the following age groups, 3-4, 5-6, 7-8, and 9-10. Discussion of doing the contest through the Brentwood Press, giving age group and offering a $25 prize. Ms. Scherff will contact Greg Robinson for cost to put the article in the Brentwood Press. Commissioners will come up with artwork for the contest. They will confer with Poldina Scherff before finalizing the artwork. 

Corree Brown made a motion that the Commission will sponsor a coloring contest and give the total amount of $100 in gift certificates. Age groups will consist of 3-4, 5-6, 7-8, and 9-10. Will have artwork at June meeting. Ms. Scherff will get the contest flyer in the paper June 22, three weeks before the main event. Ashley Brown seconded the motion. Motion carried.

Item No. 5 Update on Scholarship Program by Coree Brown
She was not sure what questions to ask. She has checked around some and seemed to get that most she talked to were looking at essay questions. She will try to download some examples from computer of other scholarship programs. She will bring whatever she can locate to the next meeting for discussion. Laura Wenograd suggested that they could advertise their activities, the scholarship, pool party and others at the “walk-through” at school which is July 19, 20, 23 and 24. They will have a booth and it will be a good opportunity to pass out literature on the Youth Commission. They will need volunteers for this also. They will provide basic information and look for people who might be interested in being on the Commission. Bristow will also have a walk-through in July. Discussion of how to get a booth there. Cynthia Fredenberg will report back at the next meeting. There followed a discussion of these booths and what material they could and should have there available to give out to the public. Pencils seemed to be a good idea, with logo, school colors, etc. School colors of blue and silver and gold and red. After some discussion, this seemed to be the best idea and since Poldina Scherff had just ordered some for the Parks and Recreation Department she had prices and ordering source. 

Daisy Hurtado moved that the Commission purchase pencils with school colors and logo at a cost of $400. Coree Brown seconded the motion and motion carried unanimously.

Item No. 6 Update on Skate Park by Poldina Scherff
Ms. Scherff thanked them for being present at the groundbreaking ceremonies for the skate park. She said they are projecting 120 days for the skate park to be completed and asked for ideas on what the Youth Commission would like to do for the Grand Opening. Discussion of booth, radio station remote, booth to advertise, professional skate boarders. David Lang had some suggestions and talked about Livermore’s recent opening. He will contact Livermore skate shops for vendors and names of professional skate boarders. Dates and times discussed, with a suggestion from Parks and Recreation Director Craig Bronzan that since opening date will not be certain and many things going on at that time, it might be better to wait and have a dedication at a later date from the actual opening. Then skaters will have had a chance to check out park and be familiar with it, and have the dedication ceremony and contest if they wish after it has been open for some time. Mr. Bronzan will take the Commission’s recommendation to the City Council. The dedication ceremony to be far enough in advance to know that Skate Park will be completed, and then arrange for a remote broadcast from radio station such as 106.5 or 105.3. Also request that they have an information booth there. They also would like to contact local skate shops that they will promote the opening and be present with product at the opening ceremony. Ms. Scherff also asked the Commissioners if they wanted to donate something such as artwork or benches. She discussed the benches shaped like skateboards that they had seen at the recent convention. They could have their logo on these and cost would probably run about $3,000. It was decided to table the motion for any further action until the June meeting when they will have more information on the opening date, etc. Ms. Scherff will put information she has in their packets so that they can look at it for decisions at the June meeting. 

Coree Brown made a motion that staff research the cost of the benches for the skate park. Ashley seconded, but motion did not carry, as it was a no vote.

Advisor Dave made a recommendation to the Parks and Recreation Commission of how the dedication should go. Five items; 1) setting date far enough in advance, (2) arranging for a remote broadcast, (3) request for Commission to have a booth, (4) contact local skate shops for them to help promote as well as bring product to the opening, and (5) contact professional talent to do a demonstration

Ashley Brown moved the above five items as a recommendation to the Parks and Recreation Department. Cynthia Fredenberg seconded and motion carried unanimously.

Item No. 7 Update on Youth Commission Survey by Poldina Scherff/Dave Lang. 
Poldina reported she has not heard from the high school and will do a follow-up call. Doug Adams of the Brentwood School District wrote her a letter since they had been “playing phone tag”. He thought the survey was a good idea and would like to help them get useful data from their students. He mentioned that Linda Pearson, Assistant Superintendent of Student Services has volunteered to help with the survey. She has already collected similar data from her job with federal grants that they had received. She will share that information and help with survey. He also felt timing would be better in the Fall since students are now involved in testing and other end of the year activities. Some discussion of not overlapping with the two surveys. Mr. Lang made a recommendation that they invite Ms. Pearson to their next meeting so that they could compare data with what commission’s questions say before going any further. Questions as to whether to do high school or Bristow School or any others. They did receive approval from City Council, but have not gone to the Superintendents as yet. Coree Brown suggested try again in August. Coree then made this in the form of a motion that they ask for representation from both school boards to discuss the survey and when they can get it into schools. Ashley Brown seconded the motion and motion carried unanimously.

CITIZEN COMMENTS: None

COMMISSIONER COMMENTS/INFORMATIONAL REPORTS: None

REQUEST FOR FUTURE AGENDA ITEMS:

1. Corn Fest
2. Pool Party
3. Scholarship Program
4. Skate Park Dedication
5. Walk Through Schools Booth
6. Youth Commission’s Trip
7. Concert Series
8. Survey

ADJOURNMENT:
Stacie Del Chiaro moved to adjourn the meeting at 8:10 p.m. Daisy Hurtado seconded and meeting was adjourned.

Respectfully Submitted,

Betty Jo Whincup

City Administration
City of Brentwood Youth Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925) 516-5445
E-mail dept-parkrec@brentwoodca.gov