REGULAR MEETING MINUTES
May 7, 2001 at 7 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94514
CALL TO ORDER: The meeting was called
to order at 7:04 p.m.
ROLL CALL: Commissioners present were Jessica Ordaz, Cynthia Fredenberg,
Coree Brown, Stacie Del Chiaro, Daisy Hurtado, Laura Wenograd and Ashley
Brown. Lacey Barry and Maria Segura had excused absences. Others present
were David Lang, Adult Advisor, Tim Taylor, and Poldina Scherff, Parks
and Recreation staff members. Director Craig Bronzan and Joey Del Chiaro
were in attendance as guests.
AGENDA REVIEW: No changes or additions.
CITIZEN COMMENTS: None
Item No. 1 Approval of minutes of regular meeting on April 2, 2001.
Motion to approve minutes was seconded and passed unanimously.
Item No. 2 Re-cap on Spring to Life Fun Run by Ashley Brown and Coree
Coree reported that there was a problem with people not showing up. People
said they would be there and didn’t show up at all. Some said they would
get substitutes in their place and never did. As a result, Ashley and
Coree spent long hours on the phone Friday and Saturday trying to get
volunteers. They were very pressured for volunteers and it created a problem.
Poldina Scherff said this also impacts on others and need to think about
this situation next year. Since the Commission does receive a stipend
for the race, they need to make a good showing.
Item No. 3 Update on August Pool Party by Tim Taylor
Mr. Taylor reported that the committee has met a couple of times and they
have been working on the budget. He is also working on budget for lifeguards
that he needs to provide for the event. There was a brief discussion of
what they really wanted, “wish list” and what these items would cost.
Dave felt that they had enough money to spend and should go ahead and
get a preliminary budget, especially since this is the first year and
really want it to go well. He commented that they have adequate funds
with more coming in after July, need to move ahead with plans. Tim estimated
that lifeguards would cost approximately $7,000 for the seven hours required.
A disc jockey would probably cost $500, plus costs of fruit, hamburgers
and hot dogs, soft drinks, etc. Suggestion to purchase most of these at
Costco as they will deliver. Also mention of Farmers Daughters to also
get fruit. Discussed other things coming up, such as the Fright Fest where
they can make back some of the funds expended. New budget starts July
1. Need to allocate the funds needed for Pool Party now, estimated amount
$12,500, so that it will show that it is already spent when they go before
the City Council for budget meetings.
Ashley Brown moved that a budget of $12,500 be approved for the Pool
Party, Laura Wenograd seconded the motion and motion carried unanimously.
This budget is to include cost of lifeguards, music, food and all miscellaneous
There was some more discussion of DJs and bands. They will follow up further
on those suggested. Need to get someone booked before July since some
will not be available if they wait too long. Stacie Del Chiaro also mentioned
that there is a “battle of bands” coming up this Friday if anyone would
like to come out and listen to them, about five or more bands. Time will
between 7-10 p.m.
Item No. 4 Update on Cornfest, Laura Wenograd and Ashley Brown.
Laura Wenograd reported that she has talked to the Activities Director
of the Cornfest and he/she has approved of the tractor races. The Activities
Director had suggested some ideas such as having a corn counting contest
located in offices around the City and coloring contests. She asked for
discussion from the group and explained the need for Commissioners to
assist. The coloring contest could be distributed to the schools before
school is over for the year. Ms. Scherff also requested to know who will
be available to assist, need to have people locked in to schedule. Stacie,
Coree, Ashley and Laura volunteered and Ms. Scherff told them to recruit
volunteers. Laura Wenograd will go back to Activities Director of Cornfest
and tell them how many volunteers they will have and that they will do
the coloring contest. They will get picture approved by the Cornfest committee.
They discussed distributing flyers and contest information to schools
and stores, such as Albertsons and Safeway. Prizes discussed and there
was suggestion of $25 gift certificate. Ages for each contest also discussed
and decided to have a separate contest for the following age groups, 3-4,
5-6, 7-8, and 9-10. Discussion of doing the contest through the Brentwood
Press, giving age group and offering a $25 prize. Ms. Scherff will contact
Greg Robinson for cost to put the article in the Brentwood Press. Commissioners
will come up with artwork for the contest. They will confer with Poldina
Scherff before finalizing the artwork.
Corree Brown made a motion that the Commission will sponsor a coloring
contest and give the total amount of $100 in gift certificates. Age groups
will consist of 3-4, 5-6, 7-8, and 9-10. Will have artwork at June meeting.
Ms. Scherff will get the contest flyer in the paper June 22, three weeks
before the main event. Ashley Brown seconded the motion. Motion carried.
Item No. 5 Update on Scholarship Program by Coree Brown
She was not sure what questions to ask. She has checked around some and
seemed to get that most she talked to were looking at essay questions.
She will try to download some examples from computer of other scholarship
programs. She will bring whatever she can locate to the next meeting for
discussion. Laura Wenograd suggested that they could advertise their activities,
the scholarship, pool party and others at the “walk-through” at school
which is July 19, 20, 23 and 24. They will have a booth and it will be
a good opportunity to pass out literature on the Youth Commission. They
will need volunteers for this also. They will provide basic information
and look for people who might be interested in being on the Commission.
Bristow will also have a walk-through in July. Discussion of how to get
a booth there. Cynthia Fredenberg will report back at the next meeting.
There followed a discussion of these booths and what material they could
and should have there available to give out to the public. Pencils seemed
to be a good idea, with logo, school colors, etc. School colors of blue
and silver and gold and red. After some discussion, this seemed to be
the best idea and since Poldina Scherff had just ordered some for the
Parks and Recreation Department she had prices and ordering source.
Daisy Hurtado moved that the Commission purchase pencils with school
colors and logo at a cost of $400. Coree Brown seconded the motion and
motion carried unanimously.
Item No. 6 Update on Skate Park by Poldina Scherff
Ms. Scherff thanked them for being present at the groundbreaking ceremonies
for the skate park. She said they are projecting 120 days for the skate
park to be completed and asked for ideas on what the Youth Commission
would like to do for the Grand Opening. Discussion of booth, radio station
remote, booth to advertise, professional skate boarders. David Lang had
some suggestions and talked about Livermore’s recent opening. He will
contact Livermore skate shops for vendors and names of professional skate
boarders. Dates and times discussed, with a suggestion from Parks and
Recreation Director Craig Bronzan that since opening date will not be
certain and many things going on at that time, it might be better to wait
and have a dedication at a later date from the actual opening. Then skaters
will have had a chance to check out park and be familiar with it, and
have the dedication ceremony and contest if they wish after it has been
open for some time. Mr. Bronzan will take the Commission’s recommendation
to the City Council. The dedication ceremony to be far enough in advance
to know that Skate Park will be completed, and then arrange for a remote
broadcast from radio station such as 106.5 or 105.3. Also request that
they have an information booth there. They also would like to contact
local skate shops that they will promote the opening and be present with
product at the opening ceremony. Ms. Scherff also asked the Commissioners
if they wanted to donate something such as artwork or benches. She discussed
the benches shaped like skateboards that they had seen at the recent convention.
They could have their logo on these and cost would probably run about
$3,000. It was decided to table the motion for any further action
until the June meeting when they will have more information on the opening
date, etc. Ms. Scherff will put information she has in their packets
so that they can look at it for decisions at the June meeting.
Coree Brown made a motion that staff research the cost of the benches
for the skate park. Ashley seconded, but motion did not carry, as it was
a no vote.
Advisor Dave made a recommendation to the Parks and Recreation Commission
of how the dedication should go. Five items; 1) setting date far enough
in advance, (2) arranging for a remote broadcast, (3) request for Commission
to have a booth, (4) contact local skate shops for them to help promote
as well as bring product to the opening, and (5) contact professional
talent to do a demonstration
Ashley Brown moved the above five items as a recommendation to the
Parks and Recreation Department. Cynthia Fredenberg seconded and motion
Item No. 7 Update on Youth Commission Survey by Poldina Scherff/Dave
Poldina reported she has not heard from the high school and will do a
follow-up call. Doug Adams of the Brentwood School District wrote her
a letter since they had been “playing phone tag”. He thought the survey
was a good idea and would like to help them get useful data from their
students. He mentioned that Linda Pearson, Assistant Superintendent of
Student Services has volunteered to help with the survey. She has already
collected similar data from her job with federal grants that they had
received. She will share that information and help with survey. He also
felt timing would be better in the Fall since students are now involved
in testing and other end of the year activities. Some discussion of not
overlapping with the two surveys. Mr. Lang made a recommendation that
they invite Ms. Pearson to their next meeting so that they could compare
data with what commission’s questions say before going any further. Questions
as to whether to do high school or Bristow School or any others. They
did receive approval from City Council, but have not gone to the Superintendents
as yet. Coree Brown suggested try again in August. Coree then made
this in the form of a motion that they ask for representation from both
school boards to discuss the survey and when they can get it into schools.
Ashley Brown seconded the motion and motion carried unanimously.
CITIZEN COMMENTS: None
COMMISSIONER COMMENTS/INFORMATIONAL REPORTS: None
REQUEST FOR FUTURE AGENDA ITEMS:
1. Corn Fest
2. Pool Party
3. Scholarship Program
4. Skate Park Dedication
5. Walk Through Schools Booth
6. Youth Commission’s Trip
7. Concert Series
Stacie Del Chiaro moved to adjourn the meeting at 8:10 p.m. Daisy Hurtado
seconded and meeting was adjourned.
Betty Jo Whincup