REGULAR MEETING MINUTES
March 5, 2001 at 7 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: 7:09 p.m.
ROLL CALL: Commissioners in attendance included Coree Brown, Stacie
Del Chiaro, Laura Wenograd, Ashley Brown, Jessica Ordaz, Lacey Barry,
and Daisy Hurtado. Also present were Adult Advisor David Lang and Parks
and Recreation staff members Poldina Scherff and Tim Taylor. Also present
was Taylor Brinkman, non-voting member. Absent: Casey Billingley
Excused absences: Cynthia Fredenberg and Maria Segura.
AGENDA REVIEW: No comments.
Kim Carrington (1120 Second Street #116, Brentwood) representing a company
called Trntelligence, Inc., an educational publisher that designs life
skills training here in town. Part of what we do is community training
and grant writing. I wanted to let you know that we are here and try to
find out what kind of activities you might be open to, as you know in
collaborative grants, there is a lot of money out there. We are putting
together some scholarships as well as internship programs for students.
Partly, because we are new, we don’t know where we should go and who we
should coordinate with and that kind of thing. So this is a first step
so that you would know that we are here. We have also put together the
forming stages of something called East Bay Promise. I don’t know if you
are familiar with America’s Promise, that was put together by Colin Powell,
we are starting that for East Bay Promise, and this is a linkage of business
as well as educators to put together programs that will enable students
to come up with skills that businesses need in the 21st century. One of
the things that businesses are saying that schools are producing students
that don’t have the skills that they need. So, that is what we are doing,
working on programs to help get teachers trained in technology and get
those programs into the schools. Do not have a business card tonight,
however can be reached at (925)634-8288, email
Item No. 1
Approval of Minutes of regular meeting on February 8, 2001.
Coree Brown moved to approve minutes, Daisy Hurtado seconded. Motion
PUBLIC HEARING(S): None
Item No. 1
Discussion on Youth Commission Sponsored August Pool Party. Tim Taylor
reported that the has been set for August 11 and he wants to know what
type of theme the Commissioners are interested in. Mr. Taylor asked the
Commissioners to mark their calendars as all will be expected to work
that day. It is mandatory. August 11th is a Saturday. The fifth and sixth
grades will be from 12:00 to 3:00 p.m., the eighth grades from 3:30 to
6:30 p.m., and ninth through twelfth grades from 7:00 to 10:30 p.m. Commissioners
need to be there beginning at 11:30 a.m. for set-up. Admission will be
$1.50. The Youth Commission will sponsor the rest. Requested that a sub-committee
be put together to ask companies such as Safeway, Albertsons, etc. to
donate the hot dogs, the hot dog buns, the condiments, sodas, candy for
the menu. The following volunteered for the subcommittee: Coree Brown,
Laura Wenograd, Lacey Barry and Stacie Del Chiaro.
Poldina Scherff added comments and also told the subcommittee that she
would like their help in getting a DJ, games, food, advertising and also
other matters pertaining to the party. Discussion of DJ - times to have
one or more DJ’s play the music, or whether to just play other music for
5th and 6rh graders on their own since there is a music system at the
pool. Then have only one DJ for last segment. Discussion of games. Tim
Taylor said he will try and get flyers out to all schools and hopes Commissioners
will also help to advertise. He requested that advertising not just be
to friends, but put in announcements at school, flyers throughout the
campus if possible, etc. Suggestion of having music play for first two
groups and then have some bands from high school come in and play for
9th through 12th grades (last segment). Discussion of variety of music
these bands would play. Subcommittee can work on this issue. Discussion
of costs, lifeguards and recreation aids would come to about $1,800. This
could be offset with admission fee and concessions. Planning on approximately
600 people throughout the day. Discussion of bringing their own CDs to
Motion made to reserve $2,500 for the Youth Commission Pool Party,
and the subcommittee to be Coree Brown, Lacey Barry, Laura Wenograd and
Stacie Del Chiaro. Motion made by Coree Brown, seconded by Lacey Barry.
Motion carried unanimously.
Item No. 2
Discussion on Youth Commission promotional items. Poldina Scherff presented
this item and noted that since Commission is scheduled to attend conference
in Sacramento in about one and half weeks, so she ordered 250 Youth Commission
buttons. The buttons have the Youth Commission logo. They are white circular
buttons with your colored logo on it. Ms. Scherff asked is if you would
be willing to pick up the cost for one, and then when we come back we
would have those buttons available for you for promotional items. So whenever
you go out in the public you would wear these buttons and you could also
start giving those to people who are working with us, volunteering their
time, etc. They would also be nice whenever you have tables, which we
are supposed to have at the beginning of each school year to promote the
Youth Commission and to try to get people to come to our meetings. The
cost is no more than $200, and may be under that. Would like a motion
on the table that you would be allowed to pick up that cost.
Motion made by Stacie Del Chiaro, and seconded by Laura Wenograd. Motion
Item No. 3
Update of Ski Trip. Poldina Scherff had several comments on the ski trip.
Comments made include that perhaps a closer location would be better,
perhaps near Arnold or Bear Valley, which are approximately 2 hours away.
This would be an option for next year. Another issue is that we do not
want to deal with rental in the future. We had 2 separate packages; you
could rent your snow boards via or through the City, and I think that
is something for you to consider, you would then be on your own. Parents
would have to rent your skis or boards down here someplace, wherever available,
and then we would mark them and put them on the bus. Or, they could take
their credit card, give it to their child and let them rent them up there,
but we don’t want to have that expense in the future. We lost 4 or 5 snowboards.
Other than that, problem with me going in to pick up tickets, etc., and
settle out everything with the sales, since that took about one hour.
Ashley, wondered if it would be possible to have two trips and separate
younger children from older kids. Tim Taylor said they should have seat
assignments next time on specific buses. Too large of a group with too
big an age span. Some not properly dressed, ill prepared for that type
of activity. Would like lower age group to take guardian or parents as
many called and wanted to go with their child. Had to say no, since it
was a youth commission sponsored trip and want to try this with no guardians
other than our staff and advisors. Need to have proper gear and would
like parents to be responsible for that type of issue. Overall a good
experience for all of us. Would like to maybe offer more than one trip,
and maybe separate the ages. Need more staff or more help with Adult Advisors.
Ashley thought it would be better to separate older from younger on buses.
Some got rather impatient, rather rude, just got impatient. Tickets were
supposed to be printed up in advance and weren’t and this caused a problem.
Seems every resort does this type of thing differently, so we learn each
time. Future, don’t do rentals, don’t do lessons, just do lift tickets,
period, anything else you buy on your own. Weather caused problems in
delay for time of lessons, etc. Ashley brought up discussion of possibility
of separating Liberty High School from Freedom High School, not having
them travel on same buses. Lots of fights between two schools, many problems
in past, etc. Dave responded if you open it up to anyone you can’t discriminate
between schools. Advisors commented that you can’t do this. The goal instead
should be that you should get everyone to work as team and organize. By
offering these trips, that is what you are trying to do and create this
unanimity. This is also where chaperones come into play and also you as
Youth Commission in the community. Younger people will listen to you better
than others, need to have you present on these trips. Comments by both
Dave Lang and Tim Taylor.
Motion that we have a ski trip next year,
with two different trips, would also like to have more parental or guardians
present, split trips by age groups. Motion by Stacie, seconded by
Lacey. Motion carried unanimously.
Item No. 4
The CPRS conference discussion. Poldina Scherff reporting this item. Stacie
Del Chaiaro has softball tournament and coach will not let her out of
this event. Time to meet at bus, prior to 7:30 a.m. Saturday, bus will
be leaving at 7:30 a.m. from in front of the Community Center. Will bring
you back to arrive here at no later than 4:00 p.m. Dave only one representing
them at the banquet. Poldina then asked how many people are actually planning
on going to the conference. After a count it appears 9 people will be
going. Only Stacie and Casey not going at this time. Transportation will
be provided. If for any reason anyone decides not to go, Poldina must
be informed. Schedule will be ready on Saturday, three or four things
that advisors would like them to attend. Lunch will be on their own, but
provided for by staff, do not have to bring lunch or lunch money. Can
bring extra money for snacks or other incidentals if they wish. This is
a statewide conference so will provide lots of sharing experiences with
other youths across the state. Tim and Poldina will be there to greet
you and Rob will be driving the bus/van. The conference is in Sacramento
on March 17. Everyone is asked to wear their Youth Commission shirts.
Name tags will be provided. Poldina will send out reminder notes.
Item No. 5
Update on Scholarship Program by Coree Brown. Coree was not ready with
the information, will report back next month.
Item No. 6
Skate Park opening celebration. Discussion lead by Poldina Scherff. The
project was approved last Tuesday night at the Council meeting. They don’t
know when they will start breaking ground and will keep them posted on
the progress and keep Commission posted as they wish to do something for
the skate park. Poldina reported that there is some art work for the skate
park that hasn’t been funded that would be on the fence or gate. Cost
estimated at about $3,000. Ms. Scherff asked if the Commission would be
willing to donate this money. There would be placards there indicating
donor. She will check this out and report back. Commissioners were interested
in this project.
Item No. 7
Spring to Life Fun Run discussion by Ashley and Coree. Coree reported
everyone should get some volunteers get sign up sheets with name and phone
number. Then also call and remind them before the event. Will try to get
newspaper coverage and flyers. Coach has been approached and he will talk
to track team about this tomorrow. The event is scheduled for April 28.
Would like to have track teams from Liberty, Freedom, Bristow participate
and then use time as community service hours and have some type of award
for winners. Something special for track teams. This would be provided
through staff according to Poldina Scherff. Would prefer that schools
do the run, others can either run or walk. Announcements would tell winners
of each school, etc. Poldina has talked to Dave Flores at Bristow and
he is looking into it. Poldina stressed that she is willing to do special
awards to get more schools involved. Race starts at 8:30 a.m., so volunteers
need to be there at 7:00 a.m. or earlier. Need volunteers to set up, give
water or fruit along the route and take down after the event. Need also
to put up posters around town when the posters come. Would like for someone
to go to some of the other local races to promote this event. Flyers will
be sent out in the mail also. Some of the communities mentioned having
events are Stockton, Dublin, and Livermore. Dave will check on connection
for Livermore event. Also need help stuffing bags, etc. Poldina really
wants to get more people involved, there will be a professional timekeeper.
Race will start at 8:30 a.m., end at 9:30 or 10:00 a.m.. Ashley Brown
and Coree Brown will be the subcommittee and coordinate the event.
Item No. 8
Discussion on Cornfest by Ashley and Laura. Ms. Scherff reminded them
that they need to call the Chamber of Commerce and find out when the next
meeting is going to be and please let her know when the meeting is. She
will then call and remind them to go. Would like them to do a booth along
with the City. The Parks and Recreation Department has a table would like
your Commission to also be represented. The dates of the Cornfest are
July 13,14, and 15th.
Item No. 9
Discussion of social/team building for Youth Commissioners by Tim Taylor.
Tim said he would like to do a team building or social event just for
the Commissioners. Would like to have some ideas on what you would like
to do. Choices could be go into the San Francisco for dinner/theatre,
go to a beach, or Monterey Museum. Boardwalk at Santa Cruz, some hiking
also along with event. Could be a mini-weekend event. Could be either
weekend during school or after school is out and could be middle of the
Ashley made a motion that a subcommittee be formed to work with Tim
on this event. Seconded by Coree. Motion carried unanimously.
Item No. 10
Update on financial statement and budget recommendation by Laura Wenograd.
She just received financial report showing a balance of $17,117.73. Beginning
budget (original) was $20,000. Laura will give a report each month on
the budget and expenditures. Poldina explained the budget and its uses.
The money must be used for commission events or we could lose it. She
explained the need to be more creative and bring in more people and events
for promotion of youth. This is a separate budget from the general fund
of the Parks and Recreation fund. If you are utilizing the money as a
worthwhile organization doing activities in the community and therefore
deserving of continuing the funding. Probably will be funded for the same
amount for the next two years programs. She asked that they considere
trainings that could be done, mainly get more people involved. Ms. Scherff
indicated she is very happy with what has been done so far, but as this
Commission gets older and begins to leave, more people need to be brought
into the Commission.
Item No. 11
Discussion on other commission packets sent to Youth Commission. Poldina
Scherff wanted to know if the members wanted information included in their
packets from other Commissions. After some discussion general consensus
was that they did not need this material.
Item No. 12
Discuss rough draft of the Youth Commission Survey by Poldina Scherff.
All seemed to feel need for shortened form, omit headings and use smaller
fonts. The title is okay, but just omit category titles. Focus first on
completing survey and then how we are going to get it into the schools.
Need to be sure the statement tells you what you want to get out of the
survey. Need to tell individual completing survey why they are doing the
survey. Does the Commission want the Mission Statement included? Mission
Statement is “To create a safe, youth-oriented environment that promotes
motivation, interaction and unity within the community”. Coree added the
following “We the Youth Commission are trying to help the youth of Brentwood
by this survey. Please fill out this survey in order to help our town
be more teen-oriented”. Would like mission statement also. Discussion
of topics and wording some wording changed.
Craig Bronzan looked at the survey and called the Chief of Police and
they both agreed that we pinpointed questions for our department and questions
for the police department. What he was concerned about was they wanted
to know more, if they said, I agree, or if they said, I disagree, wanted
to know what is wrong. The theory being our department or the police department
are not going to be able to rectify or try to rectify what the problems
are, if there are no other answers than I agree or disagree, need to know
more information to try to help. Therefore on those two questions to add
a comment line. After some discussion it was agreed to have this added.
Invite Commissioners to the April 10th City Council meeting to accept
the Youth Commission Logo award. We would need a commitment from an adult,
or an advisor or staff who could go to the Council and accept the award.
It would be nice if we had representation of all of the Youth Commissioners.
The meeting is the second Tuesday of April at 7:30 p.m. You would need
to be there early so you can get a seat and wear your Youth Commission
shirts. The following said they would commit to the event: Daisy Hurtado,
Lacey Barry, Ashley Brown, Coree Brown, Laura Wenograd, and Dave Lang.
STAFF REPORT(S): None
INFORMATIONAL REPORTS FROM COMMISSION/COMMITTEE MEMBERS:
Poldina requested to speak on this, going back to survey. Need to know
where we are going from there. Poldina will go back to Director Bronzan.
He may want this passed through our Parks and Recreation Department first,
and from there to the City Council. Some discussion as to whether it would
need to go to Parks and Recreation first before City Council. Poldina
felt she would like to present it there first. Also, it would give them
practice on presentation, as they will have to give the presentation there
first before taking it to the schools. Will have to go to school boards
to get their approval before going to schools. Poldina will research dates
for school districts. Coree volunteered to give presentations. Also need
to have an adult advisor present. Ashley and Laura also volunteered. Poldina
will call and set schedules for presentations, will try to get them all
done in March. Park and Recreation meets on Thursday.
REQUEST FOR FUTURE AGENDA ITEMS:
1. Discussion on Youth Commission sponsored August Pool Party.
2. CPRS conference discussion
3. Update on Scholarship Program
4. Skate Park opening celebration discussion
5. Spring to Life Fun Run discussion
6. Discussion on Cornfest
7. Discussion of social/teambuilding for Youth Commission
10. Update on financial statement and budget recommendation
11. Discuss Youth Commission Survey
12. Update on survey presentations
13. Attend City Council meetings every 6 months
14. Attend School Board meetings.
Lacey moved to adjourn the meeting at 8:41 p.m. Coree seconded. Meeting