August 28, 2008 at 7 p.m.
City Council Chamber
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: Chairperson Brown called the meeting to order at 7:03 p.m.
ROLL CALL: Present were Chair Lanny Brown, Vice Chair Eileen Hofstadt, and Commissioners Sandra Myers, and Ernie Rodrigues. Commissioner Jan Melloni arrived at 7:45 pm. Staff members present were Craig Bronzan, Director; Poldina Scherff, Recreation Manager; Roger Stromgren; Landscape/Facilities Manager; Tammy Homan, Management Analyst; and Edie Keller, Administrative Supervisor.
Motion to approve item 1 with the noted change.
2. Accept Recreation Division monthly report and Recreation Manager project status report. (P. Scherff)
Steve Hendrickson, Delta Informal Gardeners (DIG), along with Pat Moore, President of Delta Informal Gardeners (DIG), expressed their interest in being able to maintain a piece of the property that is left empty at this time on the Nail Property. Delta Information Gardeners have been around for about 20 years educating and beautifying the Community. They have worked on various gazebos and entrances throughout the City of Brentwood. They are looking to find a permanent location for their garden club and they feel that this piece of land would be ideal. This new home would allow them to expand growth of their plants, along with a green house. This land would be for the purpose to propagate more plants. They hope to produce more native plants with the possible shortage of water in the near future. Mr. Hendrickson felt that with this new location they can truly be an asset to the community. They have started the process of obtaining a 501c3, a non-profit organization status. They have given much to the community already and hope to continue their efforts for many years to come.
Chair Brown said this was a great idea. Commissioner Myers inquired about whether the Community Garden was already an area that the DIG organization had in place. Commissioner Rodrigues wondered if this was still up for discussion in the future. Craig Bronzan said it’s not too late and that there is money set aside should it be needed to get this area ready however it was never the intention of having the Parks & Recreation Department run this type of project. Traditionally, it is handled by a non-profit organization and maintained by people with this area of expertise as volunteers. The Historical Society would want to do the overall management of this project but not entirely sure who would run the Community Garden and Green House areas. It could be a collaborative effort with various groups.
Vice Chair Hofstadt mentioned that there could be working groups that may have conflicting interest in maintaining these areas but it is important that these various groups obtain their non-profit organizational status first.
Craig Bronzan mentioned this entire project would be estimated at around $45 million dollars with the help of volunteers and non-profit organizations. Commissioner Rodrigues mentioned having a committee formed for this. Craig Bronzan did mention that this project will be turned over to the Community Development Department in the near future. Parks & Recreation would see this project through the conceptual phases however the Community Development Department will be taking over after that.
Chair Brown requested that Edie Keller add this item to the October meeting agenda to assign a few commissioners to this committee. Craig also mentioned that this item will be going to City Council for approval on September 23, 2008.
Motion to approve item 5.
Motion to approve consent calendar items 2, 3, and 4.
Craig Bronzan gave a brief introduction regarding Measure WW followed by the introduction of Mr. Jack Kenny, Chief of Parks. Mr. Kenny gave an introduction of what the department does. The department consists of 300 staffs that operate and maintain the parks.
The East Bay Park District was founded in 1934 during the great depression. After almost 75 years, there are “nearly 100,000 acres of parklands, 1,100 miles of trails, 65 Regional Parks, and 14 million visits per year.” The total of visitors is far beyond that of the visitors of Yosemite and Napa Valley combined.
Measure AA was a “$225 million bond measure that was approved by 2/3 voters in Alameda & Contra Costa Counties. It was promised 25,000 additional acres of open space and actually acquired 34,000 acres of parklands. It created 17 new parks, additions or segments and added 100 miles of new trails.”
“25% of the Measure AA total of $60 million went to 235 local neighborhood community recreation projects including playgrounds, sport parks, community centers, and open space.” Sunset Athletic Complex was a recipient of some of the monies from this bond measure. The East Bay continues to grow and the Park District hopes to keep up with the pace of the growth.
A series of six public hearings at Board Meetings were held from January – June 2008 in hopes of having another bond measure like Measure AA revived. It was then Measure WW came to life.
Measure WW provides “$500 million, based on population per capita, 25% of revenue will fund local parks. 75% of revenue will fund regional park acquisitions, open space preservation, park development, and habitat restoration.” This measure does not change the tax rate for the voters in the East Bay Area. There will be a distribution of $125,000 to cities on a per capital basis.
Chair Brown wondered if the money acquired from Bond Measure WW would be able to be used on the Nail Property project. Craig Bronzan said this money could be used for this project and it would be up to the Parks & Recreation Commission to recommend to the City Council how the money should be utilized.
More information could be obtained regarding Measure WW and information regarding the various regional projects could be obtained on the East Bay Regional Park Districts website at www.edparks.org A voters survey was taken in January and 76% said they would vote in favor of the measure and another survey was taken in June and 72% said they would likely vote for the measure. The measure looks strong and is fairly confident it will pass.
Commissioner Myers and Rodrigues commented that she whole heartedly supports this measure. Vice Chair Hofstadt is definitely in favor of Parks. She did comment that possibly more information needs to be assessable online for voters/general public regarding how the parks are operated and maintained. She raised the concern that has been noted to her through conversations on how the parks are being operated and maintained currently when more and more parks and space are being obtained. It may be note worthy to let the public know what tools are being used to sustain the existing areas along with the new areas acquired. Mr. Kenny stated that since Measure AA passed, internally it has been worked out with staff how the areas are distributed amongst the employees and also once the new areas come into the picture, assessment of the impact of these areas will be incorporated and added to the operational budget.
Craig Bronzan said this item will also be taken to City Council on September 23, 2008.
Motion to approve the support of Measure AA to City Council.
7. Approve the redesign of the entry park and consideration of a restroom facility at the Prewett Park Subdivision. (C. Bronzan)
Craig Bronzan gave a brief introduction of the project at the Prewett Park Subdivision that is being worked on by Discovery Builders. Presently, the areas being reviewed are the entry features off of Lone Tree Way that includes two small entry park and two lakes. The proposed park includes an interactive water feature and the possibility of a restroom facility however the restroom facility was not feasible due to the already constructed sewer infrastructure. It was explained by Louis Parsons, Vice President (Forward Planning) that because the existing sewer lines have been laid, to put in a restroom facility at one of the entry parks would mean digging up the street. He suggested the possibility of placing a restroom facility at the third park that is along the trail.
Commissioner Myers expressed her concern with not having a bathroom at one of the entry parks and mentioned the possibility of portable potties but it was said the maintenance of those faculties would be extensive and timely. In the past, portable potties were features that were highly vandalized in parks. Craig Bronzan also mentioned that he would hate to hear from residents about why their park has portable potties while other parks have actual restroom facilities. Commissioner Myers also mentioned the possibility of tying in the parks sewer system with those of the residential systems but it was later explained by Mr. Parsons that they need to have their own clean out which it needs to be isolated and not tied in with the residential sewer line.
Vice Chair Hofstadt did not think it was a good idea to have the restroom in plain view. She likes the park layout but not so keen on the idea of having a restroom facility there. Mr. Parsons thinks phase 3 would be the more ideal place to accommodate the sewer lateral being that the street has not been paved and that there is still time to lay the sewer line there.
Overall, Mr. Parsons believes this park will be well utilized being that it will be among 240 units with kids. Chair Brown also suggested having a rail type fence along Lone Tree Way. He sees Lone Tree Way like a highway type road and was somewhat concerned with having neighborhood parks next to a main road. A question also came up regarding the east part of the park and whether there would be a side walk next to Lone Tree Way. Mr. Parsons said there would be a planting buffer there however he would explore the idea of putting in a rail type fence if not bollards. Mr. Parsons also mentioned that north of Adams Lane, the road will be paved.
Motion to approve the following for item 7:
8. Approve Parks, Trails and Recreation Master Plan Annual Report for Fiscal Year 2007/2008 and recommend moving forward to City Council for approval. (T. Homan)
Tammy Homan, Management Analyst, handed out an addendum prior to start of this item. Tammy Homan discussed the addendum to note some of the changes that were made.
Some areas highlighted were:
Chapter 1 – Integrity, City Council adopted Resolution 208-81 on February 26, 2008 establishing a Records Retention Schedule for the Parks & Recreation Department.
Chapter 2 – Passion, more information was added to the Participation Statistics.
Chapter 3 – Accountability (Goals), revision of the sentence “Complete and acceptance of S&S Farms’ Blue Goose Park.”
Chapter 4 – Respect, The scholarship program was utilized to assist 54 participants in program registrations.
Chapter 5 – Quality (Accomplishment), “City Council approved the public art design and concepts by Vickie Sowell for public art elements at King Park. Those canine themed arts elements were installed in June 2008.”
Vice Chair Hofstadt commented on the topic of Code of Conducts. Should this topic be listed as a goal since it has been an item that has been worked on for a very long time. Tammy Homan noted that this could be included as a goal.
Commissioner Myers noted that on page 32 (Accountability) of the Draft Parks, Trials, & Recreation Master Plan, should it not include Creekside Park. Tables and chairs are missing but will be replaced. Vice Chair Hofstadt said it should not be listed as an accomplishment since this has not been done yet.
Commissioner Rodrigues said this report was nicely done and realizes a lot of work was put into this report.
Tammy Homan mentioned that she tried to add a few new things into this report. She included Proclamations that were done through the year, acceptance of landscaping, and more photos.
Chair Brown inquired about the family swim season pass. He was surprised that only six were sold in the last fiscal year. It was mentioned that the cost of a season pass is well over $300 dollars. This amount came about after a fee study was done. Edie Keller noted the only way the family would get their money worth would be to go everyday. Chair Brown inquired whether the price set had to be dictated by the results of the fee study. He feels that the next year it needs to be researched more on how more families could be attracted to the purchase of this pass. Another inquiry was in regards to page 26 bullet item 6 “a total of 834 streetlights were repaired during the fiscal year.” Chair Brown wondered if all of these streetlights went out and how many streetlights the City has in total. It was mentioned that Jeff Crowley, City Electrician would be the best person that staff will follow up regarding this question. Chair Brown also asked about page 28 and whether the Jumpy House companies being used know about the permit process. It was noted that they are all aware of the City guidelines. Overall Chair Brown said this was a great report.
It was mentioned the possibility of doing a side by side yearly comparison with past years too see the progress in the area relating to the pool. Craig Bronzan said certain areas are easier to track because a report could be done through the system CLASS.
Vice Chair Hofstadt wondered if staff time could be tracked to see the increase of resources needed for the increase of usage.
This item will be going before the City Council on September 23, 2008.
Motion to approve Draft Parks, Trails and Recreation Master Plan Annual Report for FY 2007/2008 with the additions noted.
Craig Bronzan gave an update of Summerset Park:
Craig Bronzan mentioned that the request for bid this time will be asking for unit bid instead of a lump sum bid. With the unit bid process, the City can deduct items off of the list should it go over budget.
Sue Barry recently wrote an article that was published in the recent California Park & Recreation Society (CPRS) magazine.
Tammy Homan did a great job with the Draft Parks, Trails, & Recreation Master Plan Annual Report. She was able to keep everyone on task and get the information in on time. It contained a vast amount of information and it turned out impressive. She did a great job.
Edie Keller, Administrative Supervisor, Tammy Homan has put in a lot of blood and sweat into the Draft Parks, Trails, & Recreation Master Plan Annual Report for FY 2007/2008, and the report shows it.
Roger Stromgren, Facility/Landscape Manager, said that the Request for Bid for Apple Hill playground structure went out on Thursday, August 29, 2008. This item will be presented to the City Council on September 23, 2008.
Commissioner Myers inquired about the Blue Goose Park. Roger Stromgren said the punch list is still being worked on and should be done by October or November. No water testing has been done yet and Francisco Rivera from Community Development Department will be handling that. Commissioner Myers wondered if the water will drain right and how the issue of grading of the cement relating to the handicap issue is going thus far.
Vice Chair Hofstadt mentioned she will be absent from the October 23, 2008 meeting due to family obligations. Commissioner Myers mentioned she may be off too that night. Edie Keller will be corresponding with the Commissioners to find the next appropriate night for the Parks & Recreation Meeting in October.
Commissioner Melloni mentioned that she will be involved a Breast Cancer walk the weekend of September 5 – September 7, 2008. It will entail a 60 mile walk. She will also be having surgery in the near future but she is not sure on the date yet.
Chair Brown asked whether anyone is attending the National Recreation and Park Association (NRPA) upcoming event. Craig Bronzan mentioned that due to budget cuts, no one will be attending this event.
REQUEST FOR FUTURE AGENDA ITEMS: NONE
of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513