May 23, 2013
Meeting Minutes

May 23, 2013 at 7 p.m.
Council Chambers
Brentwood, CA 94513

CALL TO ORDER: Chair Bruce Mulder called the meeting to order at 7:03 p.m.

ROLL CALL: Present were: Chair Bruce Mulder, Vice-Chair Sandra Myers and Commissioners Eileen Hofstadt, Blythe Lind, and Alyssa Madden. Staff members present were: Roger Stromgren, Park/Maintenance Manager; Poldina Scherff, Recreation Manager; Sue Barry, Recreation Supervisor; and Elaine McGurk, Administrative Assistant II.




1. Approve minutes of regular meeting of April 25, 2013.

 Motion to approve the Consent Calendar.

Motion: Blythe
Second: Myers
Ayes: 4
Noes: 0
Abstain: 1 (Mulder)


2. ACTION ITEM: Motion to activate McClarren Park subcommittee toward review/development of recommendations related to park improvements. (R. Stromgren)

 Motion to activate McClarren Park subcommittee toward review/development of recommendations related to park improvements.

Motion: Blythe
Second: Myers
Ayes: 4
Noes: 0
Abstain: 1 (Mulder)

3. DISCUSSION ITEM: Discussion on Spirit Park and Glory Park playground replacements. (R. Stromgren)

Roger Stromgren mentioned the need to replace the playground equipment at Spirit and Glory Park, two of the city’s older parks. There is $175,000 in funding for use to either update one or both parks.



4. ACTION ITEM: Approve a location and date for an outdoor meeting in a city park. (R. Stromgren)

 Motion to approve to the regularly scheduled meeting on August 22, 2013 at McClarren Park.

Motion: Madden
Second: Lind
Ayes: 5
Noes: 0

5. VERBAL UPDATE: General Plan Workshop Group verbal update. (E. Hofstadt)

Commission Eileen Hofstadt gave a verbal update on the recently attended General Plan Workshop on May 16, 2013. A handout was provided by Commissioner Hofstadt with a summary from that evening.

6. DISCUSSION ITEM: Review and comment on current Goals, Objectives, and Policies of the 2002 Parks, Trails and Recreation Master Plan. (R. Stromgren)

Commissioner Eileen Hofstadt extensively reviewed and noted any changes suggested by the group on the Goals, Objectives, and Policies from the 2002 Parks, Trails, and Recreation Master Plan with the Commission. A revised version of this document will be brought back for further review. A handout “Community Facilities Element Priorities” was passed out.

7. ACTION ITEM: Approve recommendation from sub-committee of City Park Quasquicentennial Celebration Event and recommendation to City Council. (S. Barry)

 Motion to approve the following recommendations to be forwarded to City Council:

1. Having the Quasquicentennial Celebration Event on Friday, August 16, 2013 with event details to include a birthday cake, singing of “Happy Birthday,” various games, and a story walk.
2. Purchase & install an interpretative sign dedicating it to James & Josephine Sanford to be placed in the rose garden.
3. Creating a story walk printed on plates or plaques to be placed in the Community Center pending funding in the future.

Motion: Hofstadt
Second: Madden
Ayes: 5
Noes: 0


Roger Stromgren:
The fund of $425,000 was approved through the Measure WW grant funds. Aaron Wanden, Parks/Maintenance Supervisor, has been in touch with various shade companies to evaluate the costs as they begin the shade projects at various parks.


Poldina Scherff:
City of Brentwood has been awarded 6 years in a row Playful Cities. Starry Nights in Brentwood (Summer Concert) will begin June 14, 2013 at 7:00 pm in City Park.

Sue Barry:
A baseball tournament from Solano County will be in town at Sunset Park starting Saturday, May 25 – Monday, May 27, 2013.


Commissioner Madden:
Last month she attended the Pitch, Hit and Run event in West Sacramento. It was held in their recreation center/gym. She mentioned she would love to see this event held in the City of Brentwood.

Commissioner Hofstadt:
To commemorate Memorial Day a special event will take place at the Union Cemetery at 11 am.

Vice Chair Myers:
She would like to somehow get the word out to the public regarding the new and improved bocce courts at Veterans Park. She suggested creating a free introductory bocce ball class.

She commented that there will be an East Bay Regional Park board meeting at Big Break on June 18, 2013. She suggested the Commissioners to attend if possible to have a presence there.


Commissioner Lind:
Shade at Veterans Park.


Meeting was adjourned at 10:02 p.m.