Park & Rec Commission Minutes -
Meeting Minutes

REGULAR MEETING
May 24, 2012 at 7 p.m.
Council Chambers
Brentwood, CA 94513

CALL TO ORDER: Chair Madden called the meeting to order at 7:03 p.m.

ROLL CALL: Present were Chair Alyssa Madden, Vice-Chair Bruce Mulder and Commissioners Blythe Lind and Eileen Hofstadt. Commissioner Sandra Myers was absent. Staff members present were: Roger Stromgren, Park/Maintenance Manager; Poldina Scherff, Recreation Manager; and Linda Stadlbauer, Administrative Assistant II.

PRESENTATION(S): NONE

CITIZEN COMMENTS: NONE

CONSENT CALENDAR:
1. Approve minutes of regular meeting of April 26, 2012.
2. Approve adding the General Plan Working Group to the subcommittee list.
3. Update regarding the Agricultural Park subcommittee.

 Motion to approve Item 1- 3 of Consent Calendar

Motion: Hofstadt
Second: Lind
Ayes: 4
Noes: 0
Absent: 1

SCHEDULED MATTERS:
4. DISCUSSION ITEM: Discuss ways that the Park and Recreation Commission can become more actively involved with the Brentwood community. (R. Stromgren)

Commissioner Hofstadt clarified the intent of her original request was to explore ways to get the community more engaged with the Parks and Recreation Commission and City of Brentwood activities so that they feel connected to their town. Discussion included; the current volunteer program that we have, which the Parks Department uses mainly for planting projects, and the Brentwood Senior Activity Center uses for their ambassador desk and help with the senior crafts class. The volunteer program is also advertised at the middle and high schools as students are required to fulfill community service hours and this presents a good option for them. Commissioners would like to see special needs populations in the local community be included in the outreach effort. All agreed that a volunteer coordinator position to organize this program would be ideal, and has worked in other cities, so that may be considered at a later time for the City of Brentwood.

STAFF COMMENTS
Roger Stromgren advised the Commission that the Civic Center Grand Opening was a great success with tours, music, activities and over 800 hotdogs served. He also updated them with the status of the Measure WW Fund; we needed to send in a few more things, which Tammy Homan took care of, and our application is now complete. Our plan is to start on the renovation of King Park and the bocce courts at Veterans Park beginning in July. It is still 8 – 12 weeks out for the manufacture and delivery of the of the special needs playground elements for Veterans Park. The Park Naming Subcommittee will be meeting next week.

Poldina Scherff advised the Commission that the Brentwood Family Aquatic Center is now open on the weekends and we will be beginning our swim lessons on June 18. Jackie Dwyer is now the coordinator for the Aquatic Center. Our Starry Nights concert series begins on June 15. The Streets of Brentwood will have their concert series starting in September. The Arts Commission will have a ribbon cutting ceremony for the King Park tunnel mural at 2:00 p.m. on May 30th. City Council approved ten areas of entry ways for public art. The first one we will be doing is along Balfour Road by the Deer Ridge Country Club area. Also, Liberty High School AHA Club will be proposing a new art work project for the electrical boxes in town.

Linda Stadlbauer updated the Commission on the Veterans Park Memorial Tile Program. We have had two recent articles in the local newspapers, and there is renewed interest in purchasing tiles. Six will be installed by Memorial Day, and ten more are on order.

COMMISSIONER COMMENTS
Commissioners congratulated staff on the new City Park and Civic Center. They commented that more trash cans in the park, and specifically by the picnic areas, would be desirable. Staff replied that this is already being addressed.

Commissioner Lind reported that Topaz Park is now open, and has a nice water feature, but that it needs some cleaning up.

Vice-Chair Mulder inquired about the missing slide at Summerwood Park. Staff informed the Commission that the EVOS slides have been recalled for safety reasons, and that the company will be replacing them with another kind of play feature, possibly a spinner.

Commissioner Hofstadt complimented the rose garden at City Park, and asked about the possibility of having identification signs naming the kinds of roses and one with the history of the oldest rose bush. Staff will look into this. Commissioner Hofstadt confirmed the date and time of the community garden meeting; May 31st at 2:00 p.m.

Chair Madden informed the Commission that the 3rd Grade tours of the Civic Center and City Park were a hit. She thought that maybe a sign requesting the roses and “not to be touched” might be advisable. Also, her daughter finished the softball season, and Chair Madden would like to commend staff for their hard work and competence in handling all situations out on the fields.

REQUEST FOR FUTURE AGENDA ITEMS:
NONE

ADJOURNMENT
Meeting was adjourned at 7:55 p.m.