PR Minutes 10.25.12
Meeting Minutes

REGULAR MEETING
October 25, 2012 at 7 p.m.
Council Chambers
Brentwood, CA 94513

CALL TO ORDER: Chair Madden called the meeting to order at 7:00 p.m.

ROLL CALL: Present were Chair Alyssa Madden, and Commissioners Blythe Lind, Sandra Myers and Eileen Hofstadt. Vice-Chair Bruce Mulder was excused absent. Staff members present were: Craig Bronzan, Director; Poldina Scherff, Recreation Manager; Roger Stromgren, Park/Maintenance Manager; and Linda Stadlbauer, Administrative Assistant II.

PRESENTATION(S): NONE

CITIZEN COMMENTS: Mark Lathrum expressed concern that there was not adequate directional signage for the Civic Center Parking Structure.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of September 27, 2012.
2. Accept Recreation Division Quarterly Report and Recreation Manager project status quarterly report. (P. Scherff)
3. Accept Parks Division quarterly report. (A. Wanden)
4. Accept Landscape Division quarterly report. (B. Margesson)
5. Accept schedule for park field closures. (S. Barry)

 Motion to approve Item 2 - 5 of Consent Calendar

Motion: Myers
Second: Lind
Ayes: 4
Noes: 0
Absent: 1

 Motion to approve Item 1 of Consent Calendar with clarification of question “Whether City of Brentwood owns vineyards in “the Vineyards”. Currently, Trilogy owns those vineyards, but ultimately the City will, in cooperation with a company that will be doing the “crush” of the grapes.

Motion: Hofstadt
Second: Myers
Ayes: 4
Noes: 0
Absent: 1

SCHEDULED MATTERS:
6. DISCUSSION ITEM: Discussion/recommendation for the changes Standard Pacific Homes is requesting to approve plans for the Barrington Subdivision (R. Stromgren)

After Commission discussion, Director Craig Bronzan suggested that based on suggestions and issues raised, the matter be deferred to the subcommittee to work with staff and the developer on the following items.
• Additional trees and shrubs in appropriate locations around the detention basin
• Additional color throughout project especially around bench locations and in tree groupings
• Try to get full rubberized surfacing in the two playgrounds
• Concrete pathways should be 4” thick and can be reduced to 8 feet in width only in locations that staff will support
• Adequate drinking fountains inside and outside the dog park and other two parks
• Install at least one handicapped accessible swing
• Have staff and subcommittee discuss the appropriate surface for the dog park and return to the Commission with a final recommendation

 Motion to have the park subcommittee, staff, and the developer address the above items and also return to the Commission with a final recommendation regarding the surface for the dog park.

Motion: Hofstadt
Second: Lind
Ayes: 4
Noes: 0
Absent: 1

7. DISCUSSION ITEM: Discussion/Recommendation to City Council on the Measure WW Shade Project

Roger Stromgren reported that the company that we were working with has become non-responsive to our requests, therefore staff will need to research a new shade supply company. The shade subcommittee will meet to discuss the styles preferred by the Commission.

STAFF COMMENTS
Linda Stadlbauer announced that the Veterans Celebration will return to Veterans Park on Sunday, November 11, 2012 at 10 a.m. Also, the Hospice Tree of Lights tree lighting will happen the same day, but at City Park at 5 p.m.

Poldina Scherff informed the Commission that Movies in the Park will be back with Casper the Friendly Ghost on Friday, October 26th at 6pm, at which time the winners of our Scarecrows in the Park Contest will be announced. Also, that the selection process for field use will be on November 13 and 14 at 6:30 p.m. The Downtown Tree Lighting ceremony will be held at City Park on November 30th from 6 – 8 p.m.

Craig Bronzan informed the Commission that he attended the NRPA conference where he observed an innovative exercise station that uses QR codes to change the exercise routines every month. He suggested that some of the WW Measure Funds might be used for these.

Roger Stromgren reported that the Veterans Park All Abilities Playground is moving forward, the bocce court renovations are being held off until bocce season is over, and King Dog Park is closed for installation of the new dog play/exercise equipment.

COMMISSIONER COMMENTS
Commissioner Lind congratulated staff on the Veterans Park project, it is looking great. She also inquired as to when the City Park water feature will be turned off for the season, to which staff responded October 29th.

Commissioner Myers informed the Commission and staff that she attended the Big Break ribbon cutting ceremony, and that it was well attended by press and public.

Chair Madden commented that flag football was over for the season, and that it was a great program. She is looking forward to Casper at the Movie in the Park.

REQUEST FOR FUTURE AGENDA ITEMS:

ADJOURNMENT 8:16 p.m.