PR Minutes 09.27.12
Meeting Minutes

September 27, 2012 at 7 p.m.
Council Chambers
Brentwood, CA 94513

CALL TO ORDER: Chair Madden called the meeting to order at 7:00 p.m.

ROLL CALL: Present were Chair Alyssa Madden, Vice-Chair Bruce Mulder and Commissioners Blythe Lind, Sandra Myers and Eileen Hofstadt. Staff members present were: Poldina Scherff, Recreation Manager; Aaron Wanden, Park/Maintenance Supervisor; Tammy Homan, Management Analyst; and Linda Stadlbauer, Administrative Assistant II.

PRESENTATION(S): Eagle Scout, Charles Glennon: Blue Oak Court Backyard Native Habitat Demonstration Garden project

CITIZEN COMMENTS: Mark Lathrum spoke about the light strings that are getting tight and digging in the downtown trees, do we have a plan to correct? Staff responded that, yes, Community Development is working with a new company to correct the issue. Mr. Lathrum also expressed concern that there was not adequate directional signage for the Civic Center Parking Structure

1. Approve minutes of regular meeting of August 23, 2012.

 Motion to approve Item 1 of Consent Calendar

Motion: Myers
Second: Lind
Ayes: 5
Noes: 0


2. ACTION ITEM: Motion to approve Parks, Trails and Recreation Master Plan Annual Report for Fiscal Year 2011/12 and recommend moving this item forward to City Council for acceptance. (T. Homan).

 Motion to approve Item 2 of Scheduled Matters and move the item forward to City Council for acceptance.

Motion: Hofstadt
Second: Mulder
Ayes: 5
Noes: 0

3. DISCUSSION ITEM: Discussion to narrow Measure WW Projects to specific parks. (R. Stromgren/A. Wanden)

Projects narrowed down by priority to: Sunset Park, Blue Goose Park, Creekside Park, Garin Park, Oak Meadow Park, Summerwood Park, Wheatfield Park, Balfour Guthrie Park, Balfour Guthrie bleachers and Veterans Park (new play area). Staff advised the Commission that staff will meet with the Shade Subcommittee and vendors to get exact dollar figures for sails. Staff also advised the Commission that the best window for final decisions will be the October 2012 Commission Meeting so that staff can present to City Council for approval at the November or December meeting.

Poldina Scherff informed the Commission that our Scarecrows in the Park display will start on Friday, October 19th, and Movies in the Park will be back with Casper the Friendly Ghost on Friday, October 26th at 6pm.

Commissioner Lind complimented the Kidz Love Soccer program; her 5-year old is enjoying, but that the fields at Apple Hill Park are really soggy. She forwarded a concern from one of her friends who had been informally practicing baseball at Balfour Guthrie Park that a “soccer” group told them they had to leave as the “soccer” group had reserved the fields. Staff responded that we were aware of the situation, and that a plan for “reserved” signs for rented areas is in the works.

Vice-Chair Mulder congratulated staff on the opening of Summerset Commons Park.

Commissioner Hofstadt inquired about signage at King Park to explain the current renovations, to which staff responded that signs are already up on the fences. Commissioner Hofstadt also inquired about informational signage along the trail at Summerset Commons, to which staff responded that Community Development is working on that project.

Commissioner Myers informed the Commission and staff that she and Commissioner Hofstadt had attended the East Bay Region Parks meeting and had brought back a few ideas for possible consideration by the City of Brentwood. In light of our rich agricultural history, one idea was to promote programs on agrarian and animal husbandry. Another was to institute a Citizens’ Advisory Committee to bridge Brentwood/Oakley/Knightsen areas with the East Bay Regional Parks programs.

Chair Madden inquired about the cancelled PONY baseball game on Memorial Day, to which staff responded that the PONY organization was unable to get their own staff together for that day (it was not cancelled by the City). Chair Madden was also concerned that “Monster” drinks had been available for purchase on the day of her elementary school’s class picnic at the Brentwood Family Aquatic Center, to which staff responded that they must have been brought by a private party (parent) because our vendor was not there that day. Chair Madden inquired whether there were actually vineyards in the Trilogy Vineyards development, to which staff responded “yes”.

Downtown Lighting Project
Directional signage at the Civic Center Parking Structure
Request for East Bay Regional Parks to send representative to a future meeting