December 20, 2012
Meeting Minutes

REGULAR MEETING
December 20, 2012 at 7 p.m.
Council Chambers
Brentwood, CA 94513

CALL TO ORDER: Chair Madden called the meeting to order at 7:00 p.m.

ROLL CALL: Present were Chair Alyssa Madden, Vice-Chair Bruce Mulder, and Commissioners Blythe Lind, and Sandra Myers. Commissioner Eileen Hofstadt was excused absent. Staff members present were: Roger Stromgren, Park/Maintenance Manager; Poldina Scherff, Recreation Manager; and Linda Stadlbauer, Administrative Assistant II.

PRESENTATION(S): NONE

CITIZEN COMMENTS: NONE

CONSENT CALENDAR:
1. Approve minutes of regular meeting of November 15, 2012.
4. Approve the 2013 Park and Recreation Commission meeting calendar. (R. Stromgren)

 Motion to approve Items 1 and 4 of Consent Calendar

Motion: Myers
Second: Mulder
Ayes: 4
Noes: 0
Absent: 1

2. Accept and file the amended Field Rental Selection Process for 2013. (P. Scherff)

 Motion to approve Item 2 of Consent Calendar

Motion: Lind
Second: Mulder
Ayes: 3
Noes: 0
Absent: 1
Abstain: 1 (Madden)

3. Accept camera donation from Carmel Estates Owners Association. (R. Stromgren)

 Item 3 of Consent Calendar has been tabled, as the camera was vandalized and there are no plans to replace it.

SCHEDULED MATTERS:
5. ACTION ITEM: Approve recommendation to the City Council to direct staff to submit an application to the East Bay Regional Parks District for the Measure WW funds for a City wide shade project. (R. Stromgren)

After discussion, Commissioners agreed to this order of priority:
1. Sunset bleachers
2. Blue Goose waterplay and picnic areas.
3. Veterans Park Universal Abilities Playground area
4. Oak Meadow bleachers
5. Balfour Guthrie bleachers
6. Creekside play area
7. Garin Park play area
8. Oak Meadow play area
9. Balfour Guthrie play area
10. Summerset Commons benches along trail
11. Wheatfield picnic areas

 Motion to accept Item 5 of Scheduled Matters and take to City Council for approval, with the above priority order and not to exceed $425K.

Motion: Lind
Second: Mulder
Ayes: 4
Noes: 0
Absent: 1

6. ACTION ITEM: Assign a Commission member sub-committee to Cedarwood, Bridal Gate and Mission Grove Parks. (R. Stromgren)

After discussion, Commission agreed that Commissioners Myers and Lind will be assigned to Bridal Gate; Vice Chair Mulder and Commissioner Myers will be assigned to Egret Park in Cedarwood; and Chair Madden and Commissioner Hofstadt will be assigned to Mission Grove.

 Motion to accept Item 6 of Scheduled Matters.

Motion: Mulder
Second: Lind
Ayes: 4
Noes: 0
Absent: 1

7. ACTION ITEM: Approve closing hours at City Park for restrooms for November thru March. (R. Stromgren)

After discussion, Commission agreed to staff recommendation of 8:00a.m. to dusk.

 Motion to accept Item 7 of Scheduled Matters.

Motion: Myers
Second: Lind
Ayes: 4
Noes: 0
Absent: 1

STAFF COMMENTS
Poldina Scherff reported that Youth Basketball will start in January, as will the “art walls” in the Community Center. Also, the Liberty High School Arts Academy will begin their art project of painting the 5 utility boxes starting in January and completing it in April.

Roger Stromgren reported that the Veterans Park All Abilities Playground and the bocce court renovations are moving forward and should be done mid-January. The Parks division is also installing 2-rail precast fences along the cul-de-sacs in the Rosegate development.

COMMISSIONER COMMENTS
Commissioner Lind is looking forward to Youth Basketball, and wished to thank the Commission and staff for a very successful year.

Commissioner Mulder complimented the upgrades at King Park and is looking forward to the completion of the Veterans Park projects. Everyone is wished happy holidays.

Commissioner Myers also complimented the dog park improvements, and is looking forward to Youth Basketball with her grandson.

Chair Madden complimented the Elf Workshop drop-in day care as a great success, and wishes all happy holidays.

REQUEST FOR FUTURE AGENDA ITEMS:

NONE

ADJOURNMENT 7:56 p.m.