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Park & Rec Commission Minutes - October 27,2011
Meeting Minutes
REGULAR MEETING
October 27, 2011 at 7 p.m.
Council Chambers
Brentwood, CA 94513

CALL TO ORDER: Chair Lind called the meeting to order at 7:01 p.m.

ROLL CALL: Present were Chair Blythe Lind, Vice Chair Alyssa Madden and Commissioners Sandra Myers and Bruce Mulder. Commissioner Eileen Hofstadt was excused absent. Staff members present were: Craig Bronzan, Director; Roger Stromgren, Park/Maintenance Manager; Poldina Scherff, Recreation Manager; and Linda Stadlbauer, Administrative Assistant II.

PRESENTATION(S): NONE

CITIZEN COMMENTS: NONE

CONSENT CALENDAR:
1. Approve minutes of regular meeting of September 22, 2011.
2. Accept Recreation Division Quarterly Report and Recreation Manager project status quarterly report. (P. Scherff)
3. Accept Parks Division quarterly report. (B. Margesson)
4. Accept Landscape Division quarterly report. (A. Wanden)
5. Accept Maintenance Division quarterly report. (M. Azamey)
6. Accept results of Ellis & Associates audit of the Brentwood Family Aquatic Complex. (M. Kaiser)

 Motion to approve Items 1-6 of Consent Calendar and to switch the order of Items 7 and 8.
Motion: Myers
Second: Mulder
Ayes: 4
Noes: 0
Absent: 1

SCHEDULED MATTERS:
8. ACTION ITEM: Consider list of projects eligible for funding through the East Bay Regional Park District Measure WW Funds and make recommendation to City as to priority and timing of projects. (R. Stromgren).
Discussion included consideration of a comprehensive list of projects. The top three priorities are:
1. Fully fund Universal Playground at Veterans Park.
2. Build 4th bocce court at Veterans Park and fill in the 3rd court. Add shade, seating and possibly a handicap access ramp.
3. Add a small dog area to the current dog park, or build a new one that includes a small and large dog area.

 Motion to approve Item 8 of Scheduled Matters.
Motion: Myers
Second: Madden
Ayes: 4
Noes: 0
Absent: 1

7. ACTION ITEM: Approve staff recommendation to City Council for approval of City of Brentwood Use of City Facilities and Programs and to allow the Director of Parks and Recreation to make changes as needed related to use. (C. Bronzan)

Vice Chair Madden excused herself from voting on this item due to a conflict of interest. Her husband manages one of the teams in the youth baseball league. Craig Bronzan presented his staff report, and there was discussion about the purpose of the 75% or 750 resident participant requirement of a team’s composition. Mr. Bronzan stressed that the purpose of giving Brentwood residents priority in the composition of any group or team, is because it is the resident’s taxes that provide the funds for upkeep of the fields and equipment. Several speakers stepped forward; some were in favor of the staff recommendation and feel that both soccer and baseball can work together regarding scheduling. Others felt that the new proposal does not meet the needs of the smaller field user groups, and that they were left out of meetings that determined the conditions of this new proposal, and therefore had no input. Some agreed with part of the proposal, but disagreed with the implementation of a weighted draft should the applicants be unable to come to an agreement for scheduled field use time. They felt that since the larger groups would have an advantage of numbers, they would have no incentive to come to an agreement. City staff would like to step out of involvement in the draft, arbitration between users, the enforcement of rules and regulations, and monitoring of field use. City staff would like to meet next week with all groups to discuss the weighted draft, seasonal priority and residency requirement percentage.

 Motion to direct staff to meet next week with user groups and the Parks and Recreation Sub-committee and bring Item 7 of Scheduled Matters back to the Commission at the November meeting.
Motion: Myers
Second: Mulder
Ayes: 3
Noes: 0
Absent: 1
Abstain: 1

STAFF COMMENTS
Poldina Scherff advised the Commission that the Senior Club Craft Faire will be held at the Brentwood Senior Activity Center on Saturday, November 5, 2011. She also advised the Commission that the Arts Commission is working with the Liberty High School Art Academy to bring their proposed mural project to the City Council for acceptance.

COMMISSIONER COMMENTS
Commissioners complimented staff on their efforts in the field use issues.

REQUEST FOR FUTURE AGENDA ITEMS:
None

ADJOURNMENT
Meeting was adjourned at 8:50 p.m.

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445