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Park & Rec Commission Minutes - July 28, 2011
Meeting Minutes
REGULAR MEETING
July 28, 2011 at 7 p.m.
Council Chambers
Brentwood, CA 94513

CALL TO ORDER: Chair Lind called the meeting to order at 7:05 p.m.

ROLL CALL: Present were Chair Blythe Lind, Vice Chair Alyssa Madden, Commissioners Eileen Hofstadt, and Sandra Myers. Bruce Mulder was excused absent. Staff members present were: Roger Stromgren, Park/Maintenance Manager; Poldina Scherff, Recreation Manager; and Linda Stadlbauer, Administrative Assistant II.

PRESENTATION(S): NONE

CITIZEN COMMENTS: NONE

CONSENT CALENDAR:
1. Approve minutes of regular meeting of April 28, 2011
2. Accept Recreation Manager project status report. (P. Scherff)
3. Accept Parks Division monthly report. (B. Margesson)
4. Accept Landscape Division monthly report. (A. Wanden)
5. Accept Maintenance Division monthly report. (M. Azamey)
6. Accept results of Ellis & Associates audit of the Brentwood Family Aquatic Complex. (M. Kaiser)
7. Accept request for support from the Special Kids Foundation to build a universal playground in the City of Brentwood. (R. Stromgren)

 Motion to approve items 1-7 of Consent Calendar.
Motion: Myers
Second: Hofstadt
Ayes: 4
Noes: 0
Absent: 1

SCHEDULED MATTERS:
8. VERBAL UPDATE: Regarding the discussion of a weighted draft process for competitive programs and activating the Recreation Division Liaison. (P. Scherff)
Poldina Scherff presented her staff report, and informed the Commission that City staff will meet with the Parks and Recreation Commission subcommittee liaison (Eileen Hofstadt), staff, and then the user groups to discuss the weighted draft process. She will report back to Parks and Recreation Commission with findings.

9. VERBAL UPDATE: Regarding the discussion of Playport’s “Dog Day Afternoon” at King Park on August 13, 2011. (P. Scherff)
Poldina Scherff reminded the Commission about the Parks and Recreation event coming up at King Park; it will be from 9:00 a.m. – 11:00 a.m. Commissioners Mulder, Lind and Hofstadt will be there. Commissioners Madden and Myers will have to confirm their schedules.

10. DISCUSSION ITEM: Discussion and update on the Universal Abilities Playground. (R. Stromgren, B. Lind, A. Madden)
Roger Stromgren updated the Commission on the progress of the Universal Abilities Playground. The City of Brentwood is working on the MOU (Memorandum of Understanding) between parties. Vicky Rinehart of the Special Kids Foundation, presented the Commission with a handout of the timeline for the completion of the playground. The projected completion date is July 2012. Some of the features include a pirate ship, a teacup with room for a wheelchair, ramps for wheelchairs, sensory panels, and possibly a hand-play water feature.


11. DISCUSSION ITEM: Discussion to setup a tour of City facilities. (R. Stromgren)
Roger Stromgren asked the Commission what parks or facilities they would like to tour and what day and time. Staff suggested touring current parks and facilities, and noting the successful innovations and colors that can be used in future parks. Some ideas were; playground equipment like that in McClarren and Summerwood Parks, brighter, more texturized play surfacing, and retrofitting existing walkways/railings with interactive paneling. The length of the tour will be around 2-3 hours in the morning, and the preferred day is Friday. Roger Stromgren will confirm with Commissioners when a date is chosen.

STAFF COMMENTS
Roger Stromgren presented a PowerPoint show with pictures of the new palm trees that were installed by the Civic Center, as well as other landscaping that is part of the new downtown project.

Poldina Scherff informed the Commission that this is the second year in a row that we have received International Silver Lifeguard Award from Ellis and Associates. Also, we should hear about the status of our application to Playful Cities by August 8, 2011. She announced that the new Community Center is available for rent as of January 3, 2012, so we are promoting it now! We are excited about Flag Football starting next week, and have registered 20 teams.

COMMISSIONER COMMENTS
Commissioner Hofstadt inquired about the location for the Cornfest next year. Staff responded that it was very successful in its Sand Creek Road location, so it may be there in 2012. She also suggested that we pursue Kaiser Permanente as a sponsor, as their new ads promote “the Value of Play”. Another suggestion was that, in the spirit of saving staff time, we consider changing the monthly reports to quarterly.

Commissioner Myers reported that she went to the second Play Day at Heron Park. It was very hot, which may have accounted for the low turnout of people.

Co-chair Madden inquired about having recycling containers at Blue Goose Park. Staff responded that we are in the process of doing that, but that we have to find a good location to install a large permanent recycle concrete structure, like the one at Veterans Park, where the material can be collected from several parks and deposited in a central location.

Chair Lind complimented the recreation staff for their commitment and enthusiasm in the T-ball program.

REQUEST FOR FUTURE AGENDA ITEMS:
None

ADJOURNMENT
Meeting was adjourned at 8:02 p.m.

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445