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Park & Rec Commission Minutes - Oct. 22, 2009
Meeting Minutes
REGULAR MEETING
September 24, 2009 at 7 p.m.
City Council Chamber
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: Chairperson Hofstadt called the meeting to order at 7:01 p.m.

ROLL CALL: Present were Chair Eileen Hofstadt, Vice Chair Ernie Rodrigues and Commissioners Blythe Lind, Lanny Brown and Sandra Myers. Staff members present were Roger Stromgren, Landscape/Facilities Manager; Poldina Scherff, Recreation Manager; Sue Barry, Recreation Supervisor; Edie Keller, Administrative Supervisor; and Linda Stadlbauer, Administrative Assistant.

PRESENTATION(S): NONE

CITIZEN COMMENTS: NONE

CONSENT CALENDAR:
1. Approve minutes of regular meeting of August 27, 2009.
2. Accept Recreation Manager project status report. (P. Scherff)
3. Accept Parks Division monthly report. (B. Margesson)
4. Accept results of Ellis & Associates audit of the Brentwood Family Aquatics Complex. (M. Kaiser)

 Motion to approve items 1-4 of Consent Calendar.
Motioned: Myers
Second: Lind
Ayes: 5
Noes: 0

SCHEDULED MATTERS:
5. ACTION ITEM: Discuss and accept revised Refund Policy for recreation programs and activities. (P. Scherff) Poldina Scherff presented the staff report; the key points of which are:
• Refunds will be considered upon request to the Park & Recreation Department.
• Refund requests made no later than half way through a class/activity/session maybe subject to a partial refund.
• If applicable, a uniform fee will be deducted from the refund.
• Refund requests made after the last class/activity/session will be considered on a case by case basis.
• Refunds are processed within 30 days.
• Refund policies may vary for Adult Leagues, Aquatics, Senior Trips and Facility Permits
Discussion included concerns that a discretionary policy may result in confusion and possible liability for discrimination and is too flexible may incur an excessive amount of refund requests potentially impacting revenue, class cost-effectiveness, and program consistency. Commission agreed to try the new policy, but would like to hear updates on its impact.

 Motion to approve Item 5 of Scheduled Matters.
Motioned: Rodrigues
Second: Myers
Ayes: 5
Noes: 0
Abstained: 0

 

6. ACTION ITEM: Accept the Friendship Request Form for youth sports programs. (J. Dwyer)
Poldina Scherff presented the staff report on behalf of Jackie Dwyer. She advised the Commission that the revisions suggested by the Commission at the last meeting were incorporated into the document. The Commission approved the form, and asked to hear resident feedback regarding the new form.

 Motion to approve Item 6 of Scheduled Matters.
Motioned: Brown
Second: Rodrigues
Ayes: 5
Noes: 0
Abstained: 0

7. DISCUSSION ITEM: Discuss theme options for the Summerwood Park playground replacement. (R. Stromgren) Roger Stromgren presented his staff report and advised the Commission that Miracle Playground Sales and Landscape Structures Inc are being invited to the next Parks and Recreation Commission meeting to present their proposed plans. He asked the Commission for suggestions regarding the play equipment. Ideas included: more climbing rocks, nets, slides, swings, shade structures and traditional monkey bars. Some suggestions for themes included: tree fort, jungle, space or Star Wars-like, as well as boats and pirates. Also discussion included an interest in consideration for ADA compliance and the possibility of tactile and auditory options for the seeing and hearing impaired. In general, Commissioners like the variety and quality of equipment in City Park and Granville Green. Commissioners agreed that they would like input from the neighborhood, including the children, before deciding on the final layout.

Some equipment related talking points that the Commission would like the invited play structure companies to include in their presentations are: tactile options, visual impact, safety features, maintenance benefits, physical and mental health stimulation, fantasy and physical play inspiration, and sustainability and recycling value, .

STAFF COMMENTS
Poldina Scherff informed the Commission that the Annual Pumpkin Float at the Aquatic Center will be Friday, October 23. Barbie Gary is back from maternity leave, and we have a Cal State East Bay Parks and Recreation major who is interning with us for six months. Edie Keller advised the Commission that next month’s meeting will be in the Presentation Room of the Tech Center, preceded by the Workshop at 5:30 p.m.

COMMISSIONER COMMENTS
Commissioner Lind inquired about the closing time for bathrooms at the parks and when the shade canopies from Orchard Park would be re-installed. Roger Stromgren responded that closing time is 6:00 p.m., and that the canopies are being still being repaired. Chair Hofstadt complimented Poldina Scherff on her email response to a resident inquiry regarding the missing Veterans Park critters.

REQUEST FOR FUTURE AGENDA ITEMS:
None

ADJOURNMENT
Meeting was adjourned at 8:14 p.m.

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445