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Parks & Rec Meeting Minutes - May 22, 2008
Meeting Minutes
REGULAR MEETING
May 22, 2008 at 7 p.m.
City Council Chamber
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: Chairperson Brown called the meeting to order at 7:02 p.m.

ROLL CALL: Present were Chair Lanny Brown, Commissioners Sandra Myers and Ernie Rodrigues. Vice Chair Eileen Hofstadt and Commission Jan Melloni were excused. Staff members present were Poldina Scherff, Recreation Manager; Craig Bronzan, Director of Parks & Recreation; Sue Barry, Recreation Supervisor; Barry Margesson, Landscape/Facilities Supervisor and Edie Keller, Administrative Supervisor.

AGENDA REVIEW: NONE

CITIZEN COMMENTS:

CONSENT CALENDAR:
1. Approve minutes of regular meeting of February 21, 2008.
2. Accept Recreation Division monthly report and Recreation Manager project status report. (P. Scherff)
3. Accept Parks Division monthly report. (B. Margesson)
4. Accept results of Ellis & Associates audit of the Brentwood Family Aquatics Complex. (M. Kaiser)
5. Accept the Bike to Work Proclamation proclaiming May 12-17, 2008 as National Bike Week. (S. Barry)
6. Approve proclamation for July as Recreation and Parks Month. (S. Barry)
7. Approve proclamation for May as National Drown Prevention Month. (S. Barry)

 Motion to approve consent calendar.
Motioned: Myers
Second: Rodriguez
Ayes: 3
Noes: 0
Excused: 2 (Hofstadt, Melloni)

SCHEDULED MATTERS:
8. Accept the conceptual plans for the Nail Property and recommend forwarding them to City Council for approval. (P. Scherff/Phil Abey)

Craig Bronzan, Director of Parks & Recreation, began with an informal re-cap of the conceptual plan for the Nail Property. Phil Abey, with Abey Arnold and Associates has been working with various groups on this project and hopes to wrap up the conceptual plan soon. Craig Bronzan would like the approval of the Park & Recreation Commission for the conceptual plan and then forwarding this item to the City Council for their approval.

Phil Abey, Abey Arnold and Associates, said since the last meeting a tree survey was done by an arborist to evaluate the suitability of the trees in certain areas and had them classified from moderate to poor. Bad trees were identified and finding ways to mitigate the problems by either pruning them or thinning them out. Phil Abey continued to explain that each area of the property to be constructed has been sectioned with the note of the construction cost. Phil Abey explained that right now, only the conceptual plan needs to be approved and the specifics details can be worked out at a later time.

Commission Myers liked the conceptual plan. Commission Rodriguez thought 72 parking spaces seems to be a lot and was concerned that they may not get used. Commissioners Myers said that with certain events being held there, for example a wedding, the spaces will be utilized. Phil Abey also said the Historical Society will be using the parking lot as well.

Chair Brown inquired about the roads and turn lanes. Phil Abey said at this point that is a detail item that we’re not working on yet. Phil Abey said that will probably be the next level of study; traffic study. Craig Bronzan pointed out some roads on a City map that certain roads belonged to the County and permission would be needed should we need to expand or change them.

Public Comments:

Diane Burgis, Friends of Marsh Creek Watershed; Steve Hendrickson, Delta Informal Gardeners; and Mary Grim, Contra Costa Resource Conservation District all came up to show their support for this particular project. Diane Burgis thanked the Commission for considering this type of project. She realizes this is still a conceptual plan but she would like us to think about the possibility of having a space for the community to grow native plants and to garden together. She sees this as a representation of something from the past and present. She also mentioned the size of the green house and having an outdoor growing area where plants from the green house can be transported to the outdoor growing area with minimal transportation. Mary Grim, Contra Costa Resource District, supports in keeping agricultural education alive.

Kathy Leighton, East Contra Costa Historical Society, is excited about this project and is thankful for being informed throughout this process.

Mary Grim complimented Phil Abey on plans with the Seasonal Creek. She sees this as an ideal place for growth of native plants.

Commissioner Rodrigues likes the greenhouse idea but had a question about the groups interested in using it and whether the groups will be planting them and overseeing their growth. Diane Burgis and Steven Hendrickson said it was the interest of the City of Brentwood to have native plants. Diane Burgis said they do have an idea of what type of native plants they want to incorporate. They had mentioned having plants that would be educational from back in the Native American times and herbal medicinal type plants.

Commissioner Brown inquired about whom the caretakers would be onsite. Craig Bronzan explained that it would normally not be a City entity that would be the onsite caretaker but that of non-profit organization.

Jody Merriam, President of East Contra Costa Historical Society (ECCHS), had concerns regarding the conceptual plan. She said this is the first time she has seen this plan and she feels that there are issues that need to be addressed before having it go to the City Council for approval. She feels that her Board needs to review this and then come back to the Parks & Recreation Commission for further discussion.

 Item has been tabled and will be brought back at a later meeting.

9. Discuss options for replacement of playground equipment at Apple Hill Park. (B. Margesson)
Barry Margesson, Facilities/Landscape Supervisor, said currently the playground structure is fenced off at Apple Hill Park. Barry Margesson introduced the two representatives from Park Pacific, Ted Jonsson and Gordon Jurgenson. The two representatives suggested two things: 1) replacing the support on the ground or 2) replacing the entire play structure and building a new one.

Ted Jonsson said the existing structures will need to be replaced every 2-5 years due to the deterioration of the wood. The posts remain to be wet from the wood chips but the good news is that the coated metal on the equipment are still okay. He said at the grade and below grade the condition is bad in the sense that the environment remains moist. He proposed taking the existing element and replacing the Douglas First posts with recycled plastic posts. These posts would be 100% recycled plastic, 6x6 and has the same structural integrity as the Douglas Fir posts. This product would not be affected by moisture and if the Cedar color was to be used, the color would stay and not age.

Another option suggested was the replacement of the entire play structure. They introduced the pipeline structure. These pipeline structures can be as elaborate or simple as you design it. They use scheduled 40 steel pipes. It is extremely durable and holds up well with the changing environment.

Ted Jonsson said retrofitting the structure would be as costly as replacing the structure itself. Ted Jonsson said retrofitting is expensive due to the tearing out of the old and reinstalling it along with the labor costs.

With the pipe line structures, many themes can be incorporated if desired. The structure could also be wheelchair accessible and/or geared towards a specific age group. The freedom is there to create what is desired of the Commission. Gordon Jurgenson briefly discussed some rough dollar amounts in terms of the two options. To replace the damage on the structure would roughly cost about $57,000 (this would include taking it down and reinstalling it back together). To purchase a whole new play structure would roughly be about $61,000 depending on how elaborate and what custom themes or elements are chosen.

Gordon Jurgenson mentioned the maintenance issues with real wood. The wood is an organic substance that deteriorates over time with the water and sun element. Commissioner Myers would like to see conceptual ideas with various themes that have not been used before in the City. Ted Jonsson suggested a storybook theme or a castle theme with a moat and possible draw bridge. Commissioner Myers reminded them that this structure would require some shade feature as it gets extremely hot and sunny during the summer.

Chair Brown suggested the appointment of Commissioners Rodrigues and Myers to work out the details of the play equipment at this park. Chair Brown would like them to come back with suggestions for approval of this item.

10. Approve Parks and Recreation Department to request monetary donations for certain programs per Chapter 2.46 Park and Recreation Commission, Section 2.46.020 Powers and duties (E). (P. Scherff)

Poldina Scherff, Recreation Manager, mentioned about the City Council Agenda item that will be presented to the City Council for approval at the next City Council meeting. This agenda item is in regards to solicitation of donations and sponsorship. Poldina Scherff would like any recommendation and approval of the Commission before going forward to the City Council.

 Motion to approve above item 10.
Motioned: Rodrigues
Second: Myers
Ayes: 3
Noes: 0
Excused: 2 (Hofstadt, Melloni)

STAFF COMMENTS
Barry Margesson, Landscape/Facilities Supervisor, said both presentations were very well done.

Sue Barry, Recreation Manager, said she was happy to see Commissioner Rodrigues back.

Edie Keller, Administrative Supervisor, provided an updated subcommittee list.

Poldina Scherff, Recreation Manager, mentioned that in a couple weeks Brentwood Family Aquatic Complex will be open for swim lessons and many summer activities. Recreation Division just finished with ASA Girls Fast Pitch Softball, Pee Wee Baseball, and Sandlot T-Ball. PONY will be wrapping up their season while EDYSL season will get under way. The new Senior Center site is doing its first pour of concrete next weekend and the steel frames will be coming soon. The crane will be here to assist with the assembling of the various pieces. Due to the loss of four weeks from the recent rain we did gain two weeks back along the way. The subcommittee has met and picked out the colors and are progressing along. Sue Barry mentioned that the transit shelter looks great and also contains an ADA compliant ramp. She said they are hopeful that it will open in October or November of this year.

COMMISSIONER COMMENTS

Commissioner Myers mentioned that the Tot Swim class is great for those 4 years and under. However, during public swim, it’s hard for the little ones because they get knocked over. It would be nice to have more area for the toddlers to use, because the pool areas are full when lessons are going on. She also mentioned about a tree that has fallen on Campanello and it’s in the right of way.

Commissioner Rodrigues would like to see the Commission only ask of staff what is truly necessary due to the limited amount of staff at this time. He mentioned that Chair Brown is doing a good job. Commissioner Rodrigues requested that four new flags be replaced but after the wind dies down a bit. The wind has been blustering lately.

Chair Brown inquired about whether kids always have games or practices in the afternoon because it tends to get hot. It was said that because of the amount of kids and scheduled play, the times do rotate but the afternoons are on the schedule.

REQUEST FOR FUTURE AGENDA ITEMS: NONE

ADJOURNMENT
Meeting was adjourned at 8:22

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445