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Park & Rec Commission Minutes - March 22, 2007
Meeting Minutes
REGULAR MEETING
March 22, 2007 at 7 p.m.
City Council Chamber
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: Chairperson Myers called the meeting to order at 7:12 p.m.

ROLL CALL: Present were Chair Sandra Myers, Vice Chair Lanny Brown, and Commissioners Ernie Rodrigues and Jan Melloni. Staff members present were Ken De Silva, Landscape/Facilities Manager; Poldina Scherff, Recreation Manager; Tom Burt, Recreation Supervisor; Felix Errico, Parks Planner; Edie Keller, Administrative Supervisor; Tina Clark, Accountant II and Jodie Fehl, Accountant I.

AGENDA REVIEW: None

CITIZEN COMMENTS: None

CONSENT CALENDAR:
1. Approve minutes of regular meeting of February 22, 2007.
2. Accept Recreation Division monthly report and Recreation Manager project status report. (P. Scherff)
3. Accept Parks Division monthly report. (B. Margesson)
4. Accept Arts Division monthly report. (R. Burr-Siegel)
5. Accept CIP Project Status Reports. (K. De Silva)
6. Accept results of Ellis & Associates audit of the Brentwood Family Aquatics Complex. (M. Kaiser)
7. Accept update on City of Brentwood Wellness Policy. (S. Barry).
8. Approve proclamation for May as National Drown Prevention Month for submission to City Council for the April 24, 2007 meeting. (S. Barry)

 Motion to approve consent calendar items 1 – 8.
Motioned: Rodrigues
Second: Brown
Ayes: 4
Noes: 0

SCHEDULED MATTERS:

9. Approve the priorities of projects for recommendation to City Council for consideration in the Capital Improvement Program for Fiscal Years 2007/2008-2011/2012. (K. De Silva/P. Ehler)

Discussion of the Summerset Park development and cost factor by the Commissioners. A few Commissioners were concerned about the cost of which it will take to develop this park with the few amenities which will be included. It was mentioned that this project is costing a bit more due to the slope in which this park is on; therefore we need the proper grading and other work to be done with it. Money was a major issue in this discussion. Commissioner Rodrigues commented that the residents of Summerset have been patient in waiting for this park to be developed. He continued to mention that the seniors are waiting for a park which they could walk their dogs, and take walks that will be closer to their home.

Commissioner Melloni commented on the importance of working on other projects, as well like trails for kids to safely walk to and from school.

Craig Bronzan, Director of Parks & Recreation mentioned that this park should have been in place awhile ago, but it did not happen.

The conceptual plan was taken out to refresh the Commissioner of what was planned. No parking lot was set for this park, but there are picnic tables facing Fairview. It was mentioned that this project would cost 2.6 million, but it could be done for 1.5. Therefore, any money saved should be used for other projects, specifically trails project.

 Motion to approve the project of the Summerset Park as a priority and any money saved from this project will be used in trails project.

Motioned: Brown
Second: Melloni
Ayes: 3
Noes: 1 (Myers)

Ken De Silva will be coming back with a spreadsheet, which will list the future cost for replacement playground apparatus. Chair Myers asked that the other Commissioners look at the various parks, which they may pass as they see in the City, and note things that may need to be replaced in the near future. Chair Myers suggested having a workshop starting at 5:30, which they can review the older parks in the City.

10. Review of proposed facility use procedure/policy for athletic field facility rentals. (T. Burt)
Tom Burt handed out “Proposed facility use procedure/policy for athletic facility rental” for review. This document specifically contained guidelines to be used for teams who are not affiliates, but want to use our fields. In the past, there were issues of field time for non-affiliate teams, which included residents of Brentwood.

On March 15, 2007, there was a meeting which included non-affiliate teams, Commissioners Rodrigues and Melloni, Tom Burt and Poldina Scherff. They met in hopes of finding a resolution on how to divide field time among the many groups, which wanted their field time. The issue at this time is affiliates of the City have occupied many of the fields and time slots allowing very minimal time for others.

Three options were presented and discussed. Each option had their pros and cons. The Commissioners favored option 3 compared to the other two.

It was recommended that Option 3 be looked into further and prior to a new season starting, the pre-season meeting will review the criterias.

Item will be brought back at a future meeting for approval.

11. Review and discussion of 2007 CPRS conference held in Sacramento March 7-10, 2007. (E. Rodrigues/P. Scherff/Staff)

Reports by staff from the recent CPRS conference are attached. Chair Rodrigues was not quite satisfied with the presentation regarding what the state will be doing and their projects. He suggested that the Brown Act needs to be reviewed as things change. He recommended having a session on the Brown Act.

12. Discussion of Arbor/Earth Day event scheduled for April 21, 2007. (K. De Silva)

Ken De Silva, Landscape/Facilities Manager presented some of the highlights of what will take place on April 21, Arbor/Earth Day. This event will be take place from 9:00 – Noon and there will be three different sessions. The sessions will consist of learning how to pick the right tree, planting a tree and pruning a tree. There will also be a PowerPoint presentation by Larry Castello, showing the right and wrong ways of pruning a tree, as well.

CITIZENS COMMENTS

Ken De Silva: A resident emailed his concern regarding an element at Veterans Park. Resident suggested removing the element to deter people from hanging out in a particular section of the park. Further discussion will be required regarding this. Commissioner Melloni said removing elements from a park will not solve the problem. Ken suggested further discussion regarding the hot spots around town.

STAFF COMMENTS
Poldina Scherff mentioned the upcoming Lunch with Bunny event. There will be two seatings for this event. Besides the Lunch with Bunny, Spring to Life run is upcoming as well. Commissioner Myers suggested having more youth size shirts there. In the past, the kids got shirts that were too big for them.

COMMISSIONER COMMENTS

Vice Chair Brown inquired about the trail to Sunset Park, behind Marsh Creek to Sunset. Ken De Silva said that this project is listed as one of the CIP Projects.

Chair Myers recapped the recent John Marsh/Cowell Ranch Public Workshop. She mentioned they had broken up into groups to discuss the amenities, which they want developed. Felix Errico attended this workshop as well, and related that no resolutions were made in the end.

REQUEST FOR FUTURE AGENDA ITEMS: NONE

ADJOURNMENT: Chair adjourned the meeting at 9:00 p.m.

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445