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Park & Rec Commission Minutes October 26 2006
Meeting Minutes

PARK & RECREATION COMMISSION

REGULAR MEETING

October 26, 2006

City Council Chamber

734 Third Street

Brentwood, CA 94513

CALL TO ORDER: Chairperson Rodrigues called the meeting to order at 8:09 p.m.

ROLL CALL: Present were Chair Ernie Rodrigues, Vice Chair Sandra Myers, and Commissioners Lanny Brown and Tom Jones.  Commissioner Jan Melloni was absent.  Staff members present were Ken De Silva, Landscape/Facilities Manager; Poldina Scherff, Recreation Manager; Tammy Homan Administrative Supervisor; Felix Errico, Parks Planner; Craig Bronzan, Director of Parks and Recreation; Tom Burt, Recreation Supervisor; and Sue Barry, Recreation Supervisor.

PRESENTATION:   Introduction of new Parks and Recreation Staff.  (P. Scherff)

Poldina Scherff, Recreation Manager introduced the newest member to the Parks and Recreation Department.  Barbara (Barbie) Gary has been working with the staff from PAL After the Bell program and will be taking on new tasks which may include starting a volunteer and scholarship program.

AGENDA REVIEW

No changes or additions.

Approve minutes of regular meeting of September 28, 2006. Commissioner Tom Jones pulled item to note that he will abstain from voting. Accept Recreation Division monthly report and project status report. (P. Scherff) Accept Parks Division monthly report.  (B. Margesson) Accept Arts Division monthly report.  (R. Burr-Siegel) Accept reminder of Park and Recreation Commission retreat scheduled for Saturday, November 18, 2006.  (C. Bronzan) Craig Bronzan, Parks and Recreation Director handed out draft Park and Recreation Commission Retreat agenda. Motion to approve items 1-5

Motioned: Brown

Second:   Myers

Ayes:        3

Noes:       0

Abstain:    1 (Jones)        

Absent:    1 (Melloni)       


SCHEDULED MATTERS:

ACTION ITEM Review and approve concept park plans for Pulte Homes-Carmel Estates,   Subdivision #8311. (F. Errico) Item pulled by Poldina Scherff.  Item will be brought back at a future meeting. ACTION ITEM Review and approve concept open space/trail plans for Baca Properties, Parkside Villas Project, Subdivision #8982. (F. Errico)

Dave Jacobson, Project Manager representing BACA Properties, introduced conceptual plans for the Parkside Villa located south of Apricot Way, west of Fairview Avenue and east of Shady Willow Lane, and north of Sand Creek.  The subdivision will consist of 35 residential units with 1.62 miles open space trail. He explained that the detention basin will not be your typical one but instead it will be nicer and more usable to the public.  It will contain gentle slopes for kids to run around on.  Mr. Jacobson said that they are not able to do much in the creek due to various permit issues that would involve other public agencies.  

Mr. Jacobson commented that the developer will be picking up the construction costs and they are not expecting any reimbursement from the City.  This park/open space will be dedicated to the City and the maintenance of this park will be funded through lighting and landscaping districts. 

Commissioner Myers commented that she liked the conceptual design however; she is concerned about the shade structure over the picnic tables.  She hopes to see that the shade structure will be made of a sturdier material and not canvas. She would like to see the trees brought closer to the picnic tables so with time, the trees can grow to provide a more natural shade. She referred to the parks at the Rose Garden as good examples.

Commissioner Brown liked the conceptual plan as well but would like to see more benches along the trail. 

Mr. Jacobson added that there will be a public art piece added as well. He asked the Commissioners for some feedback in regards to the type of spacing for the wall plasters along the project.  Felix Errico, Parks Planner suggested he go with what the Engineering Department and Planning Commissioners would suggest.  He also inquired about the type of fence the commissioners would like to have installed at the end of the development project.  The commissioners prefer the vinyl clad chain link fence.

Public Comment:

Pat Sotelo, resident, and member of Friends of Marsh Creek Watershed, expressed his disappointment with certain areas from the Master Plan that did not get followed through. His main concern was the fact that the creek itself will be not be protected but instead possibly filled in.  He would like to see the creek be preserved while this parcel is being developed.  He spoke of Robertson Park in Livermore and how with preservation of the creek there, it has become a popular area for public use. 

Concerns were raised in regards to how Sand Creek will be reconstructed as this parcel gets developed.  It was explained that this part of the creek will not be entirely filled in but instead diverted from it usual flow. 

Motion to approve the conceptual plan with the changes of more benches, having a water fountain installed, better shade structure, and vinyl chain link fence used.

Motioned: Brown

Second:   Jones

Ayes:        4

Noes:       0

Absent:    1 (Melloni)


ACTION ITEM Approval of the Parks and Recreation Department revised Appeals Board policy. (P. Scherff/T. Burt)

Poldina Scherff, Recreation Manager requested for approval from the Commissioners regarding this document; however, she did note that the City Attorney is currently reviewing it as well and could be making minor changes.  Commissioner Brown questioned whether they should wait before approving this document if there may be a possibility of change.  

Motion to approve the revised Appeals Board Policy pending any significant changes from the City Attorney.

Motioned: Jones

Second:   Brown

Ayes:        4

Noes:       0

Absent:    1 (Melloni)

DISCUSSION ITEM Discussion of revised affiliated organization and related athletic organization standards for use of facilities. (P. Scherff/T. Burt/S. Barry)

Sue Barry and Tom Burt, Recreation Supervisors, both went over the handout of the draft Parks and Recreation Department Affiliated Organization Selection Criteria.  They thoroughly explained the process of how an organization can become an affiliate with the City of Brentwood.  This new and improved form will make it easier to understand and fill out. 

Commissioner Brown suggested that instead of granting this status for one calendar year, could it possibly be for two years.  Craig Bronzan said that it may be possible and will be further reviewed. Another suggestion was that the 1st year an organization applies, they can be granted the affiliate status for a year but the following year they apply, the status could be good for up to two years.

Commissioner Rodrigues requested for more time to review this document and to have this item be brought back again at the next meeting. 

Item will be brought back at the next meeting. DISCUSSION ITEM Overview of California Association of Parks and Recreation Commissioners and Board Members (CAPRCBM) meeting of September 29 – October 1, 2006.  (E. Rodrigues)

Chair Rodrigues reported back from his meeting from the California Association of Parks and Recreation Commissioners and Board Members (CAPRCBM) on September 29 – October 1, 2006.  He is the president-elect for this Board and is looking forward to serving in the upcoming year.  He has expressed how fortunate the City of Brentwood is financially compared to what he has heard other cities are going through.  His passion for this Association was expressed as he spoke about the purpose and futures goals.  He hopes to see other commissioners be involved in the state level and to making certain positive changes.

DISCUSSION ITEM  Overview of National Recreation and Park Association Annual Congress (C. Bronzan/P. Scherff/L. Brown/S. Myers/J. Melloni)

Commissioner Brown said the conference was very good.  He spoke of various programs which he attended.  One being about a program which buses kids to various locations to educate them about art and also where they can display their piece of art. He also attended the session on crime prevention in park design. 

Commissioner Myers liked the exhibition hall.  She saw the latest product of park equipments and the vendors were very friendly to talk with. One of her favorite sessions included the topic of sportsmanship.  One thing she learned from that session which sounded like a great idea was allowing the kids to eat their snacks together at the end of their games. Other topics of interest included child obesity, crime prevention through environmental design, and transportation public health.

Craig Bronzan enjoyed the Dog Park design session.  There was a speaker from Boulder City, Colorado which presented the various “do’s and don’ts” of a Dog Park.  He also mentioned how having two sections in the area would work great to separate the big and small dogs or for reseeding a certain area at a time.  He looks forward to implementing things learned in the future development of the next Dog Park in the city. 

Felix Errico commented that he has seen a design which featured two release gates at the dog park which worked well.  An example which he has seen is in Lake Havasu. 

Commissioner Myers had the opportunity to speak with the president of a company which supplied the City the wooden playground equipments for our various parks.  She expressed to them the problems which we’re having and they were very receptive.  

Poldina Scherff attended the session on health and wellness. She came back with many ideas for the upcoming year and is looking forward to trying them out with the City staff. She was also able to attend a Cost recovery session.

CITIZENS COMMENTS

None.

STAFF COMMENTS

Poldina Scherff announced that the Aquatic Pumpkin Patch event will be held on Friday, October 27, 2006, from 5:00 – 8:00 pm. 

Felix Errico gave a brief report on the conference which he attended in Minneapolis, Minnesota.  He had the opportunity to see various landscape structures as well as software which allowed for people to see conceptual plans of playground equipment in 3-D.  He also mentioned that we needed a naming committee but was informed that the current committee consisted of Commissioner Brown and Melloni.

Commissioner Myers inquired about the next bone density checkup for seniors.  Tammy Homan and Poldina Scherff mentioned that it will probably be mentioned in the next senior newsletter.

Ken De Silva mentioned that at the recent John Marsh tour over 30 participants attended and there will probably be a another tour scheduled for City staff. 

COMMISSIONER COMMENTS

Commissioner Myers said she will probably be late to the retreat but that it will be okay to start without her.

Commissioner Jones mentioned that with the recent retirement of his wife, they have been able to enjoy King Park.  He noticed the turf getting better and is quite pleased with the park.  Ken De Silva mentioned that it will be time to reseed soon.

REQUEST FOR FUTURE AGENDA ITEMS

None.

ADJOURNMENT

Meeting was adjourned at 10:06 pm

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445