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Park & Rec Commission Minutes - February 23 2006
Meeting Minutes
PARKS & RECREATION COMMISSION
REGULAR MEETING
February 23, 2006
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: Chairperson Ernie Rodrigues called the meeting to order at 7:04 p.m.

ROLL CALL:
Commissioners present as follows: Tom Jones, Lanny Brown, Sandra Myers and Ernie Rodrigues. Commissioner Jan Melloni was absent at roll call. Staff members present included Poldina Scherff, Recreation Manager; Tammy Homan, Administrative Supervisor; Mac Kaiser, Recreation Supervisor; and Sue Barry, Recreation Supervisor.

PRESENTATIONS:
Introduction of new Parks and Recreation staff.
Poldina Scherff, introduced new staff members as follows:
Brandi Marx, Intern with the Parks and Recreation Department for the next three months. Ms. Marx is a student intern from San Jose State University, studying recreation and leisure studies. She will be working on a fitness and wellness campaign, as well as other recreation and parks programs and activities.
• Vivian Lau, was then introduced as a new Recreation Coordinator. Ms. Lau is from Dublin and has worked with the aquatic and special events there for the past six years. She will be overseeing and coordinating programs at the Brentwood Family Aquatic Family Complex, and also assisting with the opening of the new Heritage High School swimming pool.
• Sarah Trobee, Recreation Coordinator comes to us from the City of Folsom, where she oversaw preschool daycamps and special events for six and half years. She will be working with and overseeing projects on the Police Activities League “After the Bell” program, and looking forward to other programs such as Lunch with Bunny, Spring Break and Summer camps.

Commissioner Melloni arrived at 7:08 p.m.

AGENDA REVIEW:
Ms. Scherff commented that Items 3 and 4 were not included in the packets mailed to the Commissioners; however, she did have it before them at the meeting for their review. Ms. Scherff also asked to make an adjustment in Item #6, replacing Commissioner Brown with Commissioner Jones.

CITIZENS COMMENTS:
Chairperson Rodrigues noted the presence of many students from local government classes and gave them an opportunity to speak if they wished. One student expressed his opinion that he felt Brentwood was a wonderful town.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of January 26, 2005.
2. Accept staff project status report from Recreation Division. (P. Scherff)
3. Approve affiliation agreement with Brentwood Pony Baseball League for calendar year 2006.
(P. Scherff/K. Salisbury)
4. Approve affiliation agreement with East Diablo Youth Soccer League. (P. Scherff/
K. Salisbury)
5. Accept updated Park Subcommittee assignments. (F. Errico)
6. Accept reminder of CPRS Conference to be held March 15-18, 2006. (P. Scherff)
7. Accept reminder of CIP Workshop to be held on March 23, 2006 at 6:00 p.m. (P. Scherff)
8. Accept written report from staff that attended the Contra Costa County Youth Obesity
Symposium. (S. Barry/O. Ruiz/K. Salisbury)
9. Accept CIP Project Status sheets. (K. DeSilva)
10. Approve partner operating guidelines for the Brentwood Senior Club, Inc. (M. Kaiser)

Commissioner Jones moved to accept the Consent Calendar with the additions and adjustments previously. Motion seconded by Commissioner Brown, motion carried unanimously.

SCHEDULED MATTERS:
11. VERBAL UPDATE Veterans Park Memorial Project Status. (K. DeSilva)
Since Mr. DeSilva was not present, Ms. Scherff gave the report on the Veterans Park Memorial Project. She reported that everything has been ordered and is on schedule for the Veterans groups ceremony on Memorial Day weekend. She said that the hope is that all the materials ordered will be in place by the end of March, so all will be ready for the May 27, 2006 ceremony.

12. DISCUSSION of service club dedication of Veterans elements at Veterans Park scheduled for May 27, 2006 at 1 p.m. (E. Rodrigues)
Chairperson Rodrigues reported that he has met with the service organizations, Veterans of Foreign Wars, and including Summerset Veterans and have now put program together for the May 27th event at 1:00 p.m. This will be at the Veterans element and he has met with Bruce Stuart who conducts the East County Concert Band which will participate in the event. The Summerset Singers will also be a part of the dedication. He feels it will be a very impressive program with the service flags and dedicated stones. He is continuing to work on the dedication brick program and hopes to have many more in place by November. He asked Commissioner Melloni to participate in the memorial ceremony with him. Many dignitaries have been invited and they have received a confirmation from Senator Torkelson. Four local deceased veterans will be honored at the ceremony. There will be four veterans groups from the community participating in the event. Chairperson Rodrigues will be giving updates from time to time.

13. DISCUSSION of development of a Fitness and Wellness Policy. (S. Barry)
Ms. Barry, Recreation Supervisor discussed the Fitness and Wellness Policy and asked for the support of the Commission for this policy. She discussed how important this is because of the growing problem of obesity in the nation. She said a lot of other agencies, including the Parks and Recreation Department are getting involved in this program. She discussed plans for a program for fitness and wellness for the entire city and the reason for this policy. She handed out an outline of this policy and described how it relates to the City of Brentwood and the City Council’s two year action plan. Ms. Barry said that the Parks and Recreation staff is currently developing a fitness and wellness campaign which will start with the City of Brentwood employees. Brandi Marx the new intern will be working on a 12- week campaign. Progress will be measured and utilized also with the children in the P.A.L. After the Bell program. She asked for the participation and support from the Commission, especially in the parks systems so that parks will be open and available for people to walk for no charge and also mark trails as to mileage, etc.

Other facets of the program were discussed along with the written outline which was given to the Commissioners. Ms. Barry then asked for the support of the Commissioners in this program. Commissioner Melloni said she would like to work on the program as did Commissioner Myers. All Commissioners felt this a very good idea. Discussion of the standards which would be involved in this program. Commissioner Brown said it would be nice to ask East Bay Regional Park District to mark the trails in the parks for distances. Creekside Park has marked fitness trails and some other parks in the city are planning on doing this as well. Commissioner Jones moved that the Commission endorse the establishment and implementation of a Fitness and Wellness Policy and that the Park and Recreation Department and Commission take the lead in such a formation of the policy/program. Commissioner Melloni seconded the motion carried unanimously.

CITIZEN COMMENTS:
Some students asked questions, one regarding Roddy Ranch. Commissioner Brown said that currently studies are on-going, and he believes it will be annexed into Antioch. There was also some question and discussion regarding the Vineyards and the connection to Highway 4. Model homes will be started there very soon, construction on the new roads is moving along very well. Mr. Rodrigues also discussed the new park plans at Summerset.

STAFF COMMENTS:
Tammy Homan, Administrative Supervisor asked if any of the Commissioners were traveling with their spouses to the CPRS Conference and if so she had extra tickets for the Expo Hall. Arrangements have been made for the banquet. Ms. Scherff gave special “kudos” to Commissioner Melloni for coming to the aquatic teams meetings and her presence there was really appreciated and helpful. Heritage High School pool will be opened for swim team on March 25th, insurance agreements are being completed at this time. A joint use agreement has been amended through the City Council to add Heritage High School Pool and the gymnasium plus tennis courts. A tour is being planned for the Commissioners. The Park and Recreation Department has their own office, lifeguard room, showers and restroom on site.

Ms. Scherff will plan to set this tour up for March 23, 2006 at 5:00 p.m., prior to the CIP Workshop and regular Commission meeting. A reminder will be in each of the Commissioner’s packets. Commissioners will meet at the pool area at 5:00 p.m. Directions were given. The meeting will also be posted.

Commissioner Myers asked about the status of the shade purchased by the Mom’s Club for Orchard Park. She asked if they have been ordered and when they will be in place. Ms. Homan will check with Mr. DeSilva and send an email update on this issue. Chairperson Rodrigues commented on the fact that this Commission has recently been honored as the best Commission in the country.

Chairperson Rodrigues also asked for a follow up on Pruitt Ranch regarding the play equipment. He would like Mr. DeSilva to meet with him and Commissioner Myers to find what recommendation is being made for alternative equipment. The information from the meeting will be brought back to the Commission at a regular meeting.

COMMISSIONER COMMENTS:
Chairperson Rodrigues noted his appreciation that several of the Commissioners will be attending the CPRS Conference. He will be elevated as President-elect and hopes others will attend. Those wishing to attend this Friday night event will notify Ms. Homan so she can order tickets.

REQUEST FOR FUTURE AGENDA ITEMS:
Veterans Park Update
Update on King Park

ADJOURNMENT:
Chairperson Rodrigues requested a motion for adjournment. Commissioner Myers moved to adjourn the meeting, motion seconded by Commissioner Melloni, motion carried unanimously.

Respectfully Submitted,

Betty Jo Whincup,
Minutes Recorder

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445