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PARKS & RECREATION COMMISSION
REGULAR MEETING
July 28, 2005 at 7:00 p.m.
City Council Chambers
734Third Street
Brentwood, CA 94513

CALL TO ORDER: Chairperson Tom Jones called the meeting to order at 7:05 p.m.

ROLL CALL: Commissioners present as follows: Chairperson Tom Jones, Vice Chairperson Ernie Rodrigues, and Commissioners Lanny Brown, Jan Melloni, and Sandra Myers. Staff members present were Ken DeSilva, Landscape/Facilities Manager; Tom Burt, Recreation Supervisor; and Tammy Homan, Administrative Supervisor.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was recited by all.

PRESENTATIONS: None

AGENDA REVIEW: No changes or additions.

CITIZEN COMMENTS: None

CONSENT CALENDAR:
1. Approve minutes of regular meeting of June 23, 2005.
2. Accept staff report from Parks Division. (B. Margesson)
3. Accept staff project status report from Recreation Division. (P. Scherff)
4. Accept Ellis facility audit results from the Brentwood Family Aquatics Complex. (P. Scherff)
5. Accept update on tackle football organizations. (P. Scherff/K. DeSilva)
6. Accept update on BMX issue. (P. Scherff)
7. Accept Commission Handbook (C. Bronzan)
8. Accept Building on the Brentwood Way - Vision and Strategy. (C. Bronzan)
9. Accept final Park and Recreation Commission Meeting Procedures. (K. DeSilva)
Motion to accept the Consent Calendar by Commissioner Rodrigues. Motion seconded by Commissioner Melloni and carried unanimously.

Commissioner Myers asked to be excused from the August meeting.

SCHEDULED MATTERS:

10. Discussion of Veterans Park Dedication. (Staff and Commissioners - 15 minutes)
Commissioner Rodrigues felt it was an excellent dedication and said that the Marine Corp. League did a great job. He commented on his personal feelings about the dedication of the park and the flag ceremony. He reported that he has visited with Director Bronzan on the fundraising for the park and he will be working on this also. He felt the publicity in the newspapers will also assist in this effort. He felt it would be important to get started fundraising as soon as possible and he will also be talking with service groups asking for donations. His goal is to make money now to have a good start by November. He wondered if there was a possibility that the City could match funds raised. The first priority is to get the flags at the entry and then to purchase the rocks for each service emblem. The cost for this is estimated at $35,000 to $37,000. These projects will be done in phases, second phase to start in September or October. Commissioner Melloni started the donations with a donation of $500 from her family. Commissioner Rodrigues will also be making a personal donation. There was a discussion of when to solicit funds. Chairperson Jones suggested the first funds should come from private sources. Commissioner Rodrigues will keep working and hope to get a good start on the fundraising immediately. Tammy Homan is working on getting more brochures printed. Commissioner Melloni indicated she would like to have 400 for her to personally distribute.

11. Discussion of annual outdoor meeting to be held in August 2005 at Veterans Park. (K. DeSilva - 10 minutes)
The August meeting has been planned to be the annual outdoor meeting at a park and the public
is invited. Since there is little shade available at the Veterans Park where the meeting is to take place, Mr. DeSilva wondered, in view of the extreme heat the area has been experiencing; if the Commissioners would like to reschedule this outdoor meeting to September or October. It was also suggested that the meeting be held at 6:00 p.m. rather than 7:00. After some discussion, Commissioner Melloni made the motion that the outdoor meeting be held in the Veterans Park at 6:00 p.m. September 28, 2005. Motion seconded by Commissioner Myers, motion carried unanimously.

Mr. DeSilva said the shade structures for the park will be starting to be put in place this week. At least one will be up by the scheduled meeting. There was also a discussion of the shade and grass problems.

Chairperson Jones also commented on the ceremony at the Veterans Park the previous Saturday and said he enjoyed it and had heard very favorable comments from the Rotary Service organization and also thanks to the staff for doing an excellent job in handling the affair.

CITIZENS COMMENTS: None.

STAFF COMMENTS:

COMMISSIONER COMMENTS:
Commissioner Melloni asked Mr. DeSilva about the “Crusade for Shade” and how that was coming along. Mr. DeSilva said he is currently working on this project with the Brentwood Moms group. The first is for the Orchard Park, since the company that was supposed to supply the shade structures is now not able to, he is working with Phil Abey of Abey Arnold to get another provider. Commissioner Myers commented that even at 9:00 a.m. it is too hot for children to use the park. Mr. DeSilva said he is currently working on the tree problems and these and other park problems are being currently worked on by his staff. He stated that he is an arborist and understands the problems with the trees. Many of these problems are caused by the extreme heat.

Commissioners mentioned that they have heard reports of kids playing in the bocce area in Veterans Park and that there should be signs there indicating this area is for bocce only. Mr. DeSilva will make sure these signs are erected.

Commissioner Rodrigues said he has made arrangements for a tour of the Livermore Community Center and facilities for the Commissioners. He will set up three different dates with the hopes that one of these dates will work for all of the Commissioners.

Commissioner Brown commented on the rising cost of purchasing property for parks. He also discussed the Monterey Sports Center which he recently visited during the conference there. He felt this is something that the Commission should look at as otherwise it may become more and more difficult trying to develop parks.

Commissioners asked about the sheet that had been presented previously by Janet Hansen, former Park Planner and how often this is brought forward for the Commissioners to look at and see what parks are in the planning stage and who is responsible for them among the Commissioners. Question was asked about how much work is being done currently by the Pinn Brothers. Also what Janet Hansen’s role is with the Pinn Brothers as related to Brentwood projects.
Commissioner Brown asked about the facilities tour that the Commissioners will be doing in the next month, along with other City facilities.

Commissioner Rodrigues asked about grants being researched for the parks, now being handled by Karen Wahl, she is researching sources for the Veterans Park and others as well.

Chairperson Jones commented that he has been interviewed by the Brentwood Press regarding the proposed BMX facility and the article will be in the Friday newspaper. He also said he and Mr. DeSilva met with the builder of the skate park and the BMX representative and the result is that the skate park is not a viable option. Other places for the BMX were discussed, among them, a site near Pioneer Elementary School.

REQUEST FOR FUTURE AGENDA ITEMS:
Update on trails
Contest

ADJOURNMENT: Chairperson Jones adjourned the meeting at 7:50 p.m.

Respectfully Submitted:

Betty Jo Whincup
Minutes Recorder
City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445