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November 18, 2004 at 7:00 p.m.
City Council Chambers
734Third Street
Brentwood, CA 94513

CALL TO ORDER: Chairperson Lanny Brown called the meeting to order at 7:08 p.m.

ROLL CALL: Commissioners present as follows: Chairperson Lanny Brown, Ernie Rodrigues, and Sandra Myers. Commissioners Jan Melloni had an excused absence and Tom Jones was absent at roll call. Staff members present were Craig Bronzan, Director of Parks and Recreation; Tammy Homan, Administrative Secretary; Mike Tsutsumi, Intern; Craig Bronzan, Director of Parks and Recreation; Ken DeSilva, Park Services Manager, and Janet Hansen, Park Planner.

PLEDGE OF ALLEGIANCE: The pledge was recited by all. Commissioner Ernie Rodrigues took a few moments to remember the service men and women serving in Iraq.

Barbara Russell-Cambra, President of the Senior Club presented three awards, one to Director Bronzan and one to Sandra Myers for support and guidance to the Seniors Club, and the third to Mac Kaiser who was not present. She gave each her heartfelt thanks and said of Mr. Kaiser that he has shown the patience of Job and that the club is very appreciative of him and his work. The Trip Coordinator, Shelly Newton was introduced along with her husband.

AGENDA REVIEW: There were no changes to the agenda.

CITIZEN COMMENTS: No citizen comments

1. Approve minutes of regular meeting of October 28, 2004.
Chairperson Lanny Brown wished to pull Item # 1, Approve minutes of regular meeting of October 28, 2004. Since there was not a quorum of Commissioners that were present at that meeting this item will be held over until the next regular meeting.
2. Accept staff report from Parks Division. (B. Margesson)
3. Accept staff project status report from Recreation Division. (P. Scherff)
4. Accept staff project status report from Facilities Division. (M. Merizon)
5. Accept calendar of meeting dates for 2005. (T. Homan)
6. Update on Open Space Management Program (K. DeSilva)
Motion: Approve Consent Calendar Items 2 - 6.
Moved by Brown, seconded by Myers.
Vote: Motion carried 3-0.
Yes: Brown; Myers; Rodrigues

7. Update on Marsh Creek Trail issues. (K. DeSilva/J. Hansen)
Mr. DeSilva said he has called Mr. Christ and has done considerable research on the issues brought to the attention of the Commissioners at the previous meeting by Mr. Christ and other neighbors. The timer has been checked on the lights at the tennis courts. It was off by 20 minutes and this is sometimes the result of a power outage. Staff will continue to monitor this problem. Park staff has met with Lt. Brian Strock on-site to review the citizen’s concerns. It was decided that if park staff could post park regulation signs at the north bridge entrance, then police officers can more readily enforce hours of use. As to the silt fencing on Marsh Creek, Pulte’s crews are to remove this and must be done before City will accept these improvements. Because of absence of phone service and lack of necessary infrastructure, such as conduits, a wireless system would be needed. Cost of this would approach $20,000 and is not feasible at this time.

Janet Hansen has said that her response to Mr. Christ has been verbal up to this date. She will respond in letter also. Currently staff is trying to set up a meeting with the Police Department and the neighbors regarding problems on the trail. She also has called Abey / Arnold Associates, (Peter Arnold) and they are to have the surveying done by December 3, 2004. As soon as she gets this information from them she will pass it on to the families. They hope to have all bids by middle of January 2005, depending on weather and holiday interruptions.

There was a further discussion of the poor response time by the Police in that area. Director Bronzan will discuss this matter with Lt. Strock and bring back results to January meeting. Commissioner Myers would appreciate this and information on how many police are on duty in this area.

8. Update on Tennis Courts available for use. (P. Scherff)
Since Ms. Scherff was not available, Mike Tsutsumi mentioned that the application had been sent to Liberty High School. Ms. Scherff had submitted her request form on September 29, 2004 regarding the use of these tennis courts for community use. Having no response she again contacted the Liberty Unified School District to get the status of the request for usage of the tennis courts. Mr. Tsutsumi said the school district is working with Liberty to accommodate the request. The hope is to get the usage finalized by the end of the month. Staff will continue to work with the school and update the Commission on the progress.

9. ACTION ITEM Review and approve park concept plan for S & S Farms/Terrano project, Subdivisions #8788 and #8789 by Lennar Communities (J. Hansen)
Ms. Hansen introduced the representative, Steve Jones from Lennar Communities and Andrea Swanson, from Thomas Baak & Associates, the landscape architect. Maps of the proposed park were displayed for the Commissioners. Ms. Hansen gave a brief preliminary description of the location of the property.

(Commissioner Jones arrived at 7:36 p.m.)

The representatives described the plans for the park as projected by them and their architects. A small one acre park was depicted with play structure designed for younger children. The larger park area adjacent to the proposed school was designed with a soccer field, basketball court and parking areas. The Commissioners were then asked if they had any questions or thoughts on how they would like the park areas changed. One of the major questions raised was whether or not the Commissioners felt a regulation size soccer field was appropriate or necessary in this park. Commissioner Rodrigues wondered if this was a practice field or where games would be scheduled. There were concerns about there being adequate parking for regulation soccer field and if the neighborhood would accept this. The traffic concerns with the new teams arriving and others leaving, etc. Play equipment was addressed, some Commissioners felt it was not extensive enough, with equipment for small children in one area and accommodations for older children in another, how would this impact parents with different age children. Commissioners felt this should be more of a neighborhood park similar to Orchard Park.

There was also a discussion of a partnership with the school for use of the park. This could raise some security issues, there would have to be gates that could be locked by the schools. The concern of proximity to the railroad tracks also expressed by Commissioners. Commissioner Myers addressed need for more play area along with need for shade and water elements. After considerable discussion, Ms. Hansen suggested that since this park has not been assigned to any of the Commissioners, this would be a good time to do so. Chairperson Brown and Commissioner Myers volunteered to work with the architects on the planning of this park and following some of the suggested changes recommended by the Commissioners. Janet Hansen said this is a park that is planned to begin construction next spring. They will want to get something for the large park prior to the January 2005 meeting.

Motion: Approve that Chairperson Brown and Commission Myers will meet with the architects and developers and bring the discussion back to the January 2005 meeting.
Motion by Brown, seconded by Myers
Vote: Motion carried 4-0.
Yes: Brown; Myers; Rodrigues; Jones

10. ACTION ITEM Consideration of canceling December 16, 2004 regular meeting. (C. Bronzan)
Director Bronzan said that since there are no December items on the agenda and that for the past two years they have recommended at the November meeting that the December regular meeting be canceled. However, he said if something comes up that requires their attention, they can always schedule a meeting.

Motion: Approve recommendation to cancel December 2004 regular meeting.
Moved by Rodrigues, seconded by Myers
Vote: Motion carried 4-0.
Yes: Brown; Myers; Rodrigues; Jones


Director Bronzan passed out a flyer to all regarding a Holiday Luncheon sponsored by the CPRS District III on Wednesday, December 15, 2004. He said if they wish to go, they should notify Tammy Homan, the Administrative Secretary, before Thanksgiving.

Director Bronzan also said that this would be Michael Tsutsumi’s last meeting as an intern. All asked him what he was going to do and if he had enjoyed his internship. Mr. Tsutsumi said he had enjoyed it very much. He thanked all for helping him out in this learning experience.

Commissioner Jones apologized for arriving late. Commissioner Myers said she is continuing to attend the Senior Club meetings and said that Mac Kaiser is doing a wonderful job with the group. Commissioner Rodrigues mentioned the CPRS Conference and will be going. Tammy Homan will notify all when it is time to make reservations. Commissioner Rodrigues said that the CBM will have a banquet and he will be installed as Vice President. He would like some of the Commissioners there. Chairperson Brown would like recognition from groups such as Liberty High School when they dedicate new facilities to recognize the contributions from the City. Director Bronzan will pass this on to the proper entities.


ADJOURNMENT: Chairperson Brown adjourned the meeting at 8:28 p.m.

Betty Jo Whincup, Minutes Recorder
City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445