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PARKS & RECREATION COMMISSION
REGULAR MEETING MINUTES
May 27, 2004 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: The meeting was called to order by Chairperson Lanny Brown at 7:03 p.m.

ROLL CALL: Chairperson Lanny Brown and Commissioners Sandra Myers, Tom Jones, and Jan Melloni were all present at roll call. Commissioner Rodrigues was absent. Others present were Craig Bronzan, Director of Parks and Recreation; Janet Hansen, Park Planner; Mac Kaiser, Recreation Services Supervisor; Sue Barry, Recreation Services Supervisor; Tom Burt, Recreation Services Supervisor; and Ken DeSilva, Park Services Manager.

PLEDGE OF ALLEGIANCE:

PRESENTATION:
A. Presentation of proceeds to various organizations from the Spring to Life Fun Run. (M. Kaiser). 
Mr. Kaiser reported on the Spring to Life Fun Run one month ago. He said they had 304 runners and walkers, a new record. He presented the recipients of the money earned by volunteering to work at the event. He asked Chairperson Brown to assist him in handing out checks of approximately a total of $2200. The first check went to Jeff Schultz, who accepted for a non-profit group who gives to teachers and scholarships to kids and said that this helps them very much and is one of their major fundraisers. The second went to the Brentwood Senior Citizens Club and was accepted by their President. She said this money will go back into their club to help senior citizens in the community. Brea Bryant, Chairperson for the Youth Commission accepted a check in behalf of the Youth Commission and the funds will go into their scholarship fund. Krey Elementary School had a group that accepted on their behalf.

B. Presentation of certificates of appreciation to sponsors of the Spring to Life Fun Run. 
(M. Kaiser).
Mr. Kaiser reported that they had 21 sponsors that contributed in either product or cash. Two of the sponsors were present to receive their Certificates of Appreciation, Tri Delta Transit and Club One. 

AGENDA REVIEW: No changes.

CITIZENS COMMENTS:
Director Bronzan read into the record a memo that was distributed to the Commissioners that was based on an email sent on May 17, 2004 and a request for a redesign of the Dog Park. This was from Nancy Bacca, Pam Osbourne, and Pebbles. This was left under the door of the Council Chambers. These individuals were unable to make the meeting, but wanted this to be given to the Commissioners. There were also pictures attached and this will be passed on to Janet Hansen, Park Planner. Commissioner Melloni is assigned to this park. 

CONSENT CALENDAR:
1. Approve minutes of regular meeting of March 25, 2004.
2. Accept staff report from Parks Division. (B. Margesson)
3. Accept staff project status report from Recreation Division. (P. Scherff)
4. Approval of East Diablo Youth Soccer League affiliation agreement. (K. DeSilva)
5. Accept update on eMotion online summer registration. (T. Homan)
6. Accept update on park names. (C. Bronzan)
Commissioner Jones moved the approval of the Consent Calendar and motion seconded by Commissioner Myers. Motion carried unanimously.

SCHEDULED MATTERS:
7. ACTION ITEM Establish a subcommittee to work on Veteran’s Park. (C. Bronzan/J. Hansen)
Director Bronzan reported the approval of the naming of the Balfour Park to Veteran’s Park by City Council. This was with the understanding that there is not anything currently designed for this park, or any money set aside. They have permission from the City Council to set up a subcommittee for this purpose. This would include members of veterans groups and citizens who are interested. Commissioner Rodrigues is very interested in working with Ms. Hansen and Director Bronzan is looking for one other Commissioner who would be willing to work on the committee as well. They would meet with other groups in town to determine what would be appropriate. Commissioner Melloni indicated she would like to serve on this committee. Commissioner Jones moved that Commissioners Rodrigues and Melloni be assigned to this subcommittee, to work with the veterans groups, and with staff to do appropriate recognition at the park. Commissioner Myers seconded the motion and motion carried unanimously.

Director Bronzan said that Sue Barry, Recreation Services Supervisor also has an interest in this and will be working with the subcommittee as well as Janet Hansen who will chair the subcommittee. They will meet and will bring back their recommendations at the appropriate time to the full Commission. They will also look at funding for the project.

8. DISCUSSION of park tour for Commissioners. (C. Bronzan) 
Director Bronzan says that this comes under the Brown Act which requires that any duly elected or appointed body to report when there is a quorum, where they are and what they are doing. When a tour is planned they must announce where they are beginning and where they end, route in between must also specifically state where they are going - but make predictions on time, where they will be at those specific times. Tour must be listed, site by site and time by time, and can only meet in sites that are ADA accessible. Mr. Bronzan suggested that staff meet with the Chairperson and identify the sites to visit and work an agenda and timelines. They can then bring this back to the Commission with a recommended tour to be voted on at that time. All agreed to this suggestion.

9. VERBAL update on City Park Playground. (J. Hansen/M. Merizon)
Ms. Hansen said that the playground project in City Park is substantially complete. Anticipated opening for the playground portion this weekend. The fence will remain around the landscaped areas, tied to the tubular steel fence until this weekend and then will be moved to keep people off of the sodded areas until the end of June. She discussed the change in responsibility from the contractor’s crew and the City’s crew for maintenance of the area. They are working with the Cornfest committee to see if they want to use the newly sodded area. If they do and it is damaged, then the Cornfest committee will be responsible for replacement. Two trellises that need to be installed are due to arrive the following day and get them installed as soon as possible. A ribbon cutting or dedication ceremony is planned for Friday, July 2, 2004. Suggestion for a lunch at mid-day for the dedication. Commissioner Myers questioned what will become of the gazebo, will it be moved or will it still remain where it is? Ms. Hansen said it will not be moved, but will be reoriented, so that it will face away from the main play area and will face towards a plaza which will wrap around the gazebo. This will accommodate various events throughout the year, such as Santa, and lighting the Christmas tree, etc. Commissioner Myers was wondering about how this would work for people holding adult events such as weddings, etc. Ms. Hansen said there is also a gazebo at Arborview Park where there is a large grassy area before play area, which could potentially accommodate more of the adult activities. Commissioner Jones asked about concerts in the park and accommodation for them. Ms. Hansen said that possibly they need to bring the City Park master plan back to a meeting to review with the newer Commissioners. Commissioner Jones thought this would be a good idea for an agenda item for the June meeting. Ms. Hansen said the new portable stage will be arriving in a few days which will be used for the concerts. This will be set up closer to where the old play area was located. 

CITIZENS COMMENTS:
Resident Jeff Schultz wished to talk about Resurrection Ministries. He said that Brentwood Pony Baseball, in conjunction with the church, are beginning to finalize the plans on their small baseball field. It is age appropriate for seven and eight year old children. They have irrigation plans, orientation of the baseball diamond and other aspects and he said that the staff has been great in working with them. He discussed the conditions regarding the fence around the perimeter of the outside, Fairview and Sandcreek location. He said the fence is actually about 419 feet long. He said they had looked at a 3 foot tall cyclone fence, as the Church didn’t want to have a big barrier, and have also priced out a six- foot fence. He was also thinking of the type of fence the Parks and Recreation Department has between the school sites. He wanted to let the Parks and Recreation Department know that he will be working with staff and will be coming back to keep the Commission informed. Discussion of where the diamond faces in conjunction to the homes. Mr. Schultz is the new Pony Baseball President, and wants to continue to work with the staff of the Parks and Recreation Department. 

STAFF COMMENTS:
Director Bronzan reported that the Mayor has announced that he is accepting applications for a Citizens Committee on Community Facilities. This is in response to citizens who want the City to not only consider a City Hall and a Community Center, but consider a Senior Center, a Teen Center, along with a Performing Arts Center. He would like to have a group representative of the various groups in town who have an interest in these types of facilities. He has applications for those who wish to apply and they need to be filled out and turned in by July 1, 2004. Based on who has applied, they will pick a group. Mr. Bronzan said it is likely his staff will lead that group over the next year or two. This is to identify what the current needs are and who the current players are. It is an opportunity for people to work together. He explained to the Commissioners what the responsibilities of this committee would entail, time involved, etc. Commissioner Jones indicated a desire to work with this committee and will pick up an application. 

Ms. Hansen, Park Planner said she has a piece of play equipment being proposed for the Garin Landing Park and would like to have Commissioners Melloni and Myers meet with her briefly after the meeting to look at this. She also needs to discuss some items regarding the Balfour Road (now Veteran’s Park) Park. 

Sue Barry, Recreation Services Supervisor, said that she had visited several dog parks, some in the Chicago area and visited with people who have been doing dog parks for a very long time. She said they have some guidelines as to when large and small dogs are to be in the parks, especially the more aggressive dogs. They might have specific hours for each type of dogs to be in the dog park. She will get more information for the Commissioners as they plan this first dog park. 

COMMISSIONERS COMMENTS:
Chairperson Brown commented on the Bicycle Committee. He will be chairing this committee and will be designating a number of minutes for each item on the agenda. The meetings have been running too long. Ms. Hansen said they are hoping to formalize the group a bit more. They wish to have the meetings run no more that 90 minutes in the future. 

Commissioner Myers said that she went to the Senior luncheon on Wednesday. She was very impressed and that the group had about 10 tables. She met new people in the community and felt it was a very nice event. She also answered the email from the person in Union City and that dog park is one and half acres, which is much bigger than the area planned in Brentwood. She also received the plans from the person in Union City and thought these might be incorporated in some other areas, such as at East Bay Municipal District (EBMUD). She left the plans for others to look over. The plans were discussed among the Commissioners. Commissioner Myers then reported on the last two community meetings that she attended. She felt the three-story City Hall building was not in sync with the overall downtown area and the other community center plans. Director Bronzan explained some of the plans and overall plans that are ongoing. 

Director Bronzan said that the next community meeting is June 2, at 6:00 p.m. at the Community Center and urged the Commissioners to attend.

Chairperson Brown asked about the email he had received from Director Bronzan regarding volunteers for the Cornfest. He wondered if this is just for Commissioners to man the booth as they have in the past. Director Bronzan said that he would like have staff or Commission volunteers there as much as possible. They could check with the schedule and who is working when and plan accordingly. They will pass out maps of the parks and just visiting with people attending the Cornfest. He suggested they check with Ms. Homan, Administrative Secretary if they would like to work at the booth. 

Commissioner Myers asked if there was any more update on the Monterey League of California Cities Conference. Director Bronzan gave her the information and will get her a copy of the itinerary. Commissioner Myers and Rodrigues are planning to attend. Director Bronzan said transportation will be arranged for them. 

REQUEST FOR FUTURE AGENDA ITEMS: None

ADJOURNMENT: Chairperson Brown adjourned the meeting at 7:55 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder  
City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445