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Parks & Recreation Commission
Regular Meeting Minutes
February 26, 2004
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: The meeting was called to order at 7:03 p.m. by Chairperson Lanny Brown.

ROLL CALL: Commissioners present along with Chairperson Lanny Brown were Jan Melloni, Sandra Myers, Tom Jones, and Ernie Rodrigues. Others present were Craig Bronzan, Director of Parks and Recreation; Janet Hansen, Park Planner; Poldina Scherff, Recreation Services Manager; Roger Stromgren, Parks Landscape Supervisor; and Laura Andrade, Recreation Services Coordinator.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was then given by all present.

PRESENTATIONS:
A. Youth Commission Job Faire (Tom Burt)
Since Tom Burt was on vacation, Poldina Scherff, Recreation Services Manager gave the presentation regarding the upcoming Job Faire being sponsored by the Youth Commission. The Faire will be held Saturday, March 20, 2004 from 11 a.m. to 1 p.m. at the Brentwood Community Center. Some of the businesses sponsoring the Faire and participating with the Youth Commission are Delta Pure Water, Cal Pacific Federal Credit Union, Farmer’s Daughter, Prudential California Realty, Encore Gymnastics, Omni Funding, El Camino Restaurant, Kentucky Fried Chicken, Harvest Park Bowl, McCulley Banner and Sign, Cycle Shack, Supercuts, and the Brentwood Parks and Recreation Department. There will be some semi-clinics held in the City Council Chambers, based on how to interview, what to wear, etc. Various employers who hire youth in the community will be present to discuss hiring opportunities with their companies. 

B. Announcement of PALYEP Grant Funds (Poldina Scherff).
Ms. Scherff stated that as the staff liaison for the Brentwood PAL Board, and also as a part of the Board, she works with the after school program and assists with PAL in resources in grant funding. Diana Gonzales, the Executive Board Director and Ms. Scherff have put together a Cal Grant PALYEP application for funds for the Brentwood PAL Program. This is a nationwide grant provider to all of the PALS throughout the United States. She announced that through this application they are the recipients of a $30,000 grant that will go towards assisting and expanding the after school program in the coming year to Bristow, and also providing a small program at the high school for the resource officer at that location. They will be going to Texas the following day to the workshop to actually receive the grant funding and come back to spend the funds on these programs. The Commissioners congratulated Ms. Scherff on this achievement. 

At this time Director Bronzan asked to introduce two new staff members. He asked Ms. Scherff to introduce Laura Andrade, Recreation Services Coordinator. Ms. Scherff introduced Ms. Andrade and said that she is currently located at the Village Resource Center. She operates the after school program and assists Olivia Ruiz with the operation of the center. Ms. Scherff reported that Ms. Andrade comes to the department with very impressive credentials. She graduated from San Jose State and has her Masters Degree in Education. The Department of Parks and Recreation feels very lucky to have her. 

Mr. DeSilva then introduced Roger Stromgren as the new Parks Landscape Supervisor, which is the same position as Barry Margesson. Roger comes to the Parks and Recreation Department from the City of Pittsburg, where he was Parks Supervisor there also. He has worked for EBMUD as an operator and also for the City of Antioch. Mr. Stromgren has a fire safety background. Mr. DeSilva said his primary responsibility will be overseeing the contract maintenance and working with construction projects. The ultimate plan is for Mr. Stromgren to spend 50% of his time on construction and 50% on maintenance issues for the department. 

Both new employees were welcomed and shook hands with all Commissioners and staff.

AGENDA REVIEW: No changes or additions.

CITIZEN COMMENTS: There were no citizen comments at this time.

CONSENT CALENDAR:
1. Approve minutes of regular meeting of January 22, 2004.
2. Accept staff report from Parks Division (B. Margesson).
3. Accept staff project status report from Recreation Division (P. Scherff).
4. Accept project status report from Facilities Division (M. Merizon).
5. Accept “Guidelines” newsletter from CAPRCBM (C. Bronzan).
6. Reminder of CIP work shop prior to regular March Meeting (C. Bronzan).
Commissioner Tom Jones moved to accept the Consent Calendar as presented, Commissioner Jan Melloni seconded the motion and motion carried on a 4-0 vote. Commissioner Myers abstained from voting.

SCHEDULED MATTERS:
7. ACTION ITEM Discussion and approval of concept design for pocket parks for Signature Properties “Garin Landing”, Subdivision 8426. (J. Zawidski, Signature Properties/K. Weiss, Nuvis Landscape Architecture/J. Hansen).
Ms. Hansen introduced the speakers and noted that they will be speaking to the Commissioners on two different items. The first one being the “Garin Landing” Park and the second being the “Cedarwood” Park both being developed by Signature Properties. She described where both of projects are located and introduced the presenters. For the “Garin Landing” Park, Mr. Joe Zawidski of Signature Properties and Kat Weiss of Nuvis Landscape Architecture were the presenters. Mr. Zawidski, with the use of maps displayed, as well as those in each Commissioner’s packet, discussed the concept design for this park with the Commissioners. 

He described the park and also the small pocket park that is incorporated with play structure, picnic tables and benches. This mainly for the use of parents and small children. There is also trail access through this park. Mr. Zawidski is requesting approval of the concept design from the Commissioners so that prospective buyers will have an opportunity to see the planned parks in the development. Ms. Weiss responded to questions regarding landscaping and planned play structures. There is no parking connected to this park as it is a neighborhood park. Chairperson Brown asked if the Police Department had viewed these plans and was assured they have prior to the Planning Commission meetings and were in agreement with the site lines on the park. 

Discussion of the proposed surfacing material resulting from questions from Commissioner Myers. Safety issues and light and visibility issues were also addressed. Chairperson Brown said he likes the park concept. Commissioner Jones moved to approve the project as proposed, Commissioner Rodrigues seconded the motion and motion carried unanimously. 

8. ACTION ITEM Discussion and approval of concept design for neighborhood parks for Signature Properties “Cedarwood”, Subdivision 8534. (J. Zawidski, Signature Properties/K. Weiss, Nuvis Landscape Architecture/J. Hansen).
Again Ms. Hansen presented the same team of presenters on a different project. She described where this property is located and referred the Commissioners to their packets for layout and description of the area. 
Mr. Doug Park was the presenter for the “Cedarwood” project for Signature Properties, along with Kat Weiss of Nuvis Landscape Architecture. He located the park with large view maps and site lines identified with post-its. He indicated the two park segments, one referred to as the active park and the other passive park due to the type of structure and planning of the areas. Both parks are 1.5 acres and watered with non-potable water. The active park is designed to encourage more playful activities, sporting and accommodating a wide range of age groups. He described the play structures, half court basketball courts, and playing field. There is also a picnic area. Both park areas were well described by Mr. Park with anticipated use. There was some further discussion as to the exact location of the park by Mr. Jones and the presenters. Types of play structures were discussed. The “Galaxy” structure has been considered by the architecture firm. Chairperson Brown was concerned about no play equipment in the passive park. Discussion of different types of play areas, with sand pit for the passive park. Commissioner Myers suggested a water trough with sand play area in the horseshoe turf area. Commissioner Jones also felt this a good idea. This will be considered by the Signature and Nuvis representatives. Director Bronzan asked if the home buyers are ever shown what features the parks have in the area they are considering purchasing a home. Mr. Zawidski said they don’t typically do this, but certainly could consider the idea. 

Commissioner Melloni questioned the half court basketball. She would like to see a full court for basketball. This could be split if needed but she felt it would make the field more interactive and attract more people. Discussion of space available and if it could accommodate a high school type team. Commissioner Myers expressed a desire to see some type of covers for the play equipment in the hot weather to protect the children. Ms. Hansen mentioned some type of “cool toppers” for summer, or larger trees where allowed. She said this would have to be researched as a match for the play equipment. Commissioner Melloni also asked about “mutt mitts” for dog walkers. Ms. Weiss said they will be provided. Commissioner Jones moved the approval of the two parks with the caveats raised on the eastern park, a full court basketball consideration, and shade area for the play equipment in the western park, also with mutt mitts. Motion seconded by Commissioner Melloni and carried unanimously. 

Commissioner Jones complimented the presenters on a good presentation and the fact that they liked their parks.

Ms. Hansen, Park Planner then asked if the Commissioners would then like to decide who would be in charge of the two parks while they were still fresh in their mind. Chairperson Brown said this would be a good idea. Commissioners Myers and Melloni volunteered and were assigned the parks. 

9. VERBAL Update on Community Center Project. (C. Bronzan/P. Scherff/M. Merizon).
Director Bronzan said that the City has approved leveling all the buildings from Oak Street to
the alley (this entire site). The conceptual design is at the south corner of the Aquatics Complex, which is currently vacant. The new design will be approximately 8300 ft2 for a Community Building that will include a Community Room and temporary City Council Chambers during the two years that the City Hall is being built. It will be designed to configure the current dais, with closed off section for a main hall. It will still have room for the nutrition program for senior citizens and shared access to a kitchen area. Kitchen area will be enlarged to accommodate weddings, etc. There will be education/classrooms also in this plan. This should help considerably with senior and preschool programs. Final design is planned to have City Hall, Senior Center, Teen Center, new library, community rooms all to be relocated downtown. Location is not determined as yet, but idea is to bring the location for all of the facilities to the downtown area. He cited the properties currently owned by the City and that would be available for sale or lease. Plan is to have it open and built by June or July 2005, and then redo City Hall and look for a downtown Community Center. He described what is anticipated and all depending on plans and construction timing.

10. VERBAL Update on CPRS Conference (C. Bronzan).
Commissioner Myers will not be going this year, but materials will be brought back to her. Commissioner Melloni and Director Bronzan are leaving on Tuesday. Commissioners Jones and Rodrigues, along with Chairperson Brown will be going with Laura Andrade on Wednesday. Administrative Secretary Homan has all the travel arrangements, tickets, etc. for those attending the conference. 

11. VERBAL Update on new park development (J. Hansen)
Ms. Hansen turned the first part of this report to the new Park Landscape Supervisor, Roger Stromgren. He reported on City Park. He said that at this time most things are at a standstill due to the rain. However, the trees that were to be removed have been cleared, grubbed out the turf, removed old picnic tables, sidewalk and moved the large oak tree. He described the process of moving the large oak tree. He said Garin Park has been delayed because of rain also, but is moving along very well. The park that is very far behind is Balfour since that is clay with no drainage. Ms. Hansen said that Sunset Park is proceeding very well. They have enough underground work, drainage in place and sandy soil so have had only 14-17 rain days and still to be completed on time. Some work is still continuing there. Contractor cannot work on rainy days and must wait for better weather. Project should go well after drying out. 

Chairperson Lanny Brown asked about Oak Meadow Park. Mr. DeSilva said that the playing area and turf are looking very good. About 90% of the flat work is done, except for where play area and restroom are going to be built. Parking lot is paved, only thing making it non-playable is getting backstops in place. Ms. Scherff said the first day of league play will be April 5, 2004. Mr. DeSilva said there is still work to be done on the fence. Lights have not been tested, transformers have just been set and have to get foundation for the building and will be done soon. Mr. DeSilva said all the material is in and if they get a week of dry weather all should be completed on time. The light schedule has been altered according to the City Council’s recommendation. Some divisions will be lost due to the compromise. The current plan to test the lighting is to notice the residents and turn lights on Saturday morning and leave them on for 48 hour trial period. 

CITIZENS COMMENTS: None

STAFF COMMENTS: None

COMMISSIONER COMMENTS:
Commissioner Jones said he did not attend the City Council meeting as he had planned. Chairperson Brown will brief him later on the matter. Commissioner Myers attended an Eastern Contra Costa Regional Trails meeting at the request of Millie Greenberg, prior to being appointed a Commissioner so she did not go to represent the Commission. She attended for informational purposes. She passed out a pamphlet on the subject. She said there was another representative from Brentwood, and this person talked regarding trails. She felt it was a wonderful presentation. The goal of the group is to get all of the communities together, so that everyone is aware of what others are doing and wherever possible to put connections between the communities for trails as far as Discovery Bay. There will be another meeting in about 2-3 months and will notice everyone as to time and place. Director Bronzan suggested that they be invited to come to a Commission meeting. Commissioner Myers will suggest this to them. 

REQUEST FOR FUTURE AGENDA ITEMS: None given

ADJOURNMENT: Chairperson Brown adjourned the meeting at 8:25 p.m.

RESPECTFULLY SUBMITTED,

Betty Jo Whincup,
Minutes Recorder
City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445