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PARKS & RECREATION COMMISSION
REGULAR MEETING MINUTES
September 25, 2003 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: The meeting was called to order by Chairperson Ernie Rodrigues at 7:00 p.m.

ROLL CALL: Commissioners present as follows: Commissioner Jan Melloni, Vice Chairperson Lanny Brown, Commissioner Tom Jones, and Chairperson Ernie Rodrigues. Others present were Tammy Homan, Administrative Secretary and Poldina Scherff, Recreation Services Manager.

PLEDGE OF ALLEGIANCE: All stood for the Pledge of Allegiance.

AGENDA REVIEW: No changes to the agenda.

CITIZEN COMMENTS:
Jill Reynolds of Brentwood approached the Commissioners to speak about the need for added tennis facilities in the city. She spoke of the United States Tennis Association (USTA) and that she is an avid tennis player and a member of the group. She lives in Brentwood and is a fifth generation Californian as is her husband. She spoke of the Northern California Tennis Association, which is the third largest of the 17 sections of the USTA in California. She spoke of her lifelong love of the game and economics of the sport, that it is inexpensive for the participants. She was speaking in promotion of more tennis courts in Brentwood, as a means to bring families and players together as well as bringing in league play from all over the state and other areas. Ms. Reynolds believes with the rapid growth in the Brentwood area, that there must be hundreds of tennis players in the area, and that facilities would bring in more people be a benefit to the economy. She would like multiple court areas that would be large enough to accommodate programs and league play. She said there are over 300 players leaving the area to play in other areas. She mentioned the tennis courts in Pleasanton as being a good example for Brentwood to observe. She also mentioned Mary Helen Palmer who is a graduate of Liberty High and a professional tennis player eager to see growth in the tennis courts in Brentwood. Ms. Reynolds passed out some brochures to the Commissioners and requested the Commission to appoint a subcommittee to discuss the feasibility of a minimum of four courts in the City. She would be willing to volunteer her time and asked the Commissioners if they wanted a petition showing interest in the community. Commissioner Jones asked what tennis facilities were available now in the community. Liberty High School has courts, as well as Creekside Park and Balfour-Guthrie Park. Chairperson Rodrigues recommended working with the staff to look into the feasibility of building more courts. Ms. Reynolds noted the need for bathroom facilities for the tennis courts. This request will be brought to the attention of Director Craig Bronzan, and Poldina Scherff and Janet Hansen will look to the feasibility of tennis courts at future park sites. Ms. Scherff and the Commissioners took the brochures and card to work with her further. She also gave the Commissioners Mary Helen Palmer’s phone and cell phone numbers. The Chairperson thanked her for her presentation. 

CONSENT CALENDAR:
Item No. 1 Approve minutes of regular meeting of August 28, 2003.
Item No. 2 Accept staff report from Parks Division (B. Margesson).
Item No. 3 Accept staff project status report from Recreation Division (P. Scherff).
Item No. 4. Accept project status report from Facilities Division (M. Merizon).
Item No. 5. Accept update on Sunset Sports Complex Expansion project (J. Hansen).
Commissioner Brown moved to accept the Consent Calendar as presented, Commissioner Melloni seconded the motion and motion carried unanimously.

SCHEDULED MATTERS:

Item No. 6 ACTION ITEM Approve recommendation of the Park Naming subcommittee for names of new parks (K. DeSilva).
Commissioner Brown reported that the subcommittee has met and came up with themes on parks and named the parks. They presented the suggested names for the parks as follows:
Providence Place (Western Pacific)            Fruitwood Park
Sterling Pinnacle (Meritage pocket parks)   Apricot, Cherry, Almond, and Peach
Sterling Preserve 11 (Meritage)                  Iron Horse Park
Brighton (William Lyons)                           Palomino and Appaloosa
Legends (William Lyons)                           No name (parks considered alleyways and streetscape) 
Heron Park Already named
Balfour Road Park Aquatic Park
Commissioner Lanny Brown moved that the above names for the parks be approved as presented to the Commission. Commissioner Jan Melloni seconded the motion and motion carried unanimously.

Item No. 7. DISCUSSION ITEM Discussion of September 18, 2003 Park & Recreation Commission meeting at Arbor View Park. (Staff/Commissioners).
Commissioner Lanny Brown said he personally liked the meeting in the park with the public and felt they had some good questions. He thought the staff did a good job of putting the agenda together. Commissioner Tom Jones felt this also a good idea and asked if they were going to do it again in six months. Ms. Homan said she felt the Director would like to have the meetings twice a year. She asked if the Commissioners liked the format. Commissioner Jones thought it might be better to have it a little more structured to guide people, a little less informal. Also, to have a staff plan and Commissioners prepared for subjects in advance. Discussion of notice to neighborhood, setting dates in advance.

Item No. 8 DISCUSSION ITEM Accept and review draft of Annual Report (T. Homan).
Ms. Homan, Administrative Secretary had a copy of the draft of the Parks & Recreation Department Annual Report. The staff would like the Commissioners to do a rough review of the document and make comments/recommendations on any major areas or suggestions for improvement or change. She said this final report will be presented to the City Council with any recommended changes. This Annual Report will show how they are meeting their goals and objectives. She said they could go over the entire draft at the meeting or the Commissioners could take them home and review it, making recommended changes or suggestions via email or phone. Director Bronzan had wanted to make the final presentation to the City Council in October. After some discussion, Commissioner Jones suggested that the Commissioners study the document, make whatever suggestions they wish and do the final review at the regular October Commission meeting, and then take the final report to the City Council in November. Ms. Homan reminded them that there is only one City Council meeting in November. Notes and emails will be sent to the staff and entire document reviewed at October meeting of the Commission. Commissioner Brown asked to have the report (narrative portion) emailed to him to review. All Commissioners agreed to this plan.

CITIZENS COMMENTS: None.

STAFF COMMENTS: None. 

COMMISSIONER COMMENTS:
Commissioner Jones asked where the search for a new Commissioner was, did they have any candidates? Ms. Homan said it has gone back out for advertising the previous Friday for three week turn around. 
Commissioner Brown commented on the subject of the need for more tennis courts. He asked how serious the problem is and if they have had others requesting more courts. Ms. Scherff said they have not had a lot requests, however they do have people on a regular basis calling or coming into the office asking for more courts. Commissioner Jones thought it certainly is as important as BMX or skateboards, etc. Ms. Scherff thought the citizen was somewhat inaccurate on the estimated costs of a tennis complex. Commissioner Jones thought it was as or more important than Bocce Ball courts. Ms. Scherff thought a survey of the population of the City would be important. Commissioners agreed to the idea of a survey. 

Chairperson Rodrigues commented on his first state meeting with the CBM. He said that many had dropped out and he has a delinquent list that he is calling on to bring in the dues. He talked of some of the politics involved between the Commissioners and the Board members. He is committed to working out these problems. He is looking forward to the next conference in Anaheim.

REQUEST FOR FUTURE AGENDA ITEMS:
Annual Report

ADJOURNMENT: Chairperson Ernie Rodrigues adjourned the meeting at 7:46 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder
City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445