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PARKS & RECREATION COMMISSION
REGULAR MEETING MINUTES
August 28, 2003 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: The meeting was called to order by Chairperson Ernie Rodrigues at 7:04 p.m.

ROLL CALL: Commissioners present as follows: Chairperson Ernie Rodrigues, Vice Chairperson Lanny Brown, and Commissioner Jan Melloni. Commissioner Tom Jones had an excused absence. Others present were Craig Bronzan, Director of Parks and Recreation; Janet Hansen, Park Planner; Tammy Homan, Administrative Secretary; Ken DeSilva, Park Services Manager; Lynn Spatz, Park Planning Technician; and Poldina Scherff, Recreation Services Manager. Director Bronzan reported that the proposed new Commissioner Stephanie Wassenberg has withdrawn her application for position of Commissioner due to expanded duties with the School District.

PLEDGE OF ALLEGIANCE: All stood for the pledge of allegiance to the flag.

AGENDA REVIEW: No changes or additions.

CITIZEN COMMENTS: None.

CONSENT CALENDAR:
Item No. 1 Approve minutes of regular meeting of July 31, 2003.
Item No. 2 Accept staff report from Parks Division (B. Margesson).
Item No. 3 Accept staff project status report from Recreation Division (P. Scherff).
Item No. 4 Accept project status report from Facilities Division (M. Merizon).
Item No. 5 Accept CAPRCBM Guidelines newsletter (C. Bronzan).
Item No. 6 Accept update on Park and Recreation Commission opening (C. Bronzan).
Item No. 7 Accept City Council staff report of Affiliated Organization Requirements (C. Bronzan).
Item No. 8 Accept update on Sunset Sports Complex Expansion project (J. Hansen).
Commissioner Brown moved to accept the Consent Calendar as presented. Commissioner Melloni seconded the motion and motion carried unanimously.

SCHEDULED MATTERS:

Item No. 9 ACTION ITEM Discussion and approval of concept design for pocket park(s) and trail for Western Pacific Housing “Brighton Station”, Subdivision 8601. (Tim Hoagland, Landscape Architect/J.Hansen).
Ms. Hansen noted that Mr. Hoagland was on vacation, therefore some representatives of the company were present to discuss the proposed pocket parks. Ms. Hansen briefly reviewed the projects and the ones that had been discussed in the previous meeting. The developer had been commissioned to work with the Arts Commission to develop an art element for this project so this discussion was delayed until that meeting could take place. This meeting has taken place and the Arts Commission is in favor of doing an art element and now are prepared to move forward with the pocket parks concept. Ms. Hansen reviewed the issue of the pocket parks in this project. She then introduced Georgia Olvera with Western Pacific Housing and she in turn introduced Stephanie Morris, representing Hoagland Design who had prepared the display and Ms. Morris then came forward and explained the design and location of the pocket parks in this subdivision. Ms. Morris also introduced Ms. Mona McGuire who had also participated in the design and would be available as well for questions. 

The displays shown and described by Ms. Morris were also included in the Commissioner’s packets. Ms. Morris went through each of the parks in the development and explained what was planned for each area, particularly describing landscaping and other equipment such as benches, tables, play areas, etc. Questions by Commissioners as to entry areas, landscaping and roadways adjacent to the development were satisfactorily answered by Ms. Morris.

Commissioner Melloni moved for the acceptance of the plans as presented. Commissioner Brown seconded the motion and motion carried unanimously.

Ms. Hansen then asked if the Commissioners wished to assign someone to represent the Commission as they move into the construction stage. Commissioner Brown said he was willing to continue on this as well as the projects in this area presented at the previous meeting. Since Commissioner Jones had also indicated an interest in this project he will be asked to continue with Commissioner Brown on all of these projects in the NW Quadrant as presented in the July and August meetings. There will also be some coordination with the Art Commission on this project.

Item No. 10 DISCUSSION ITEM Discussion of subcommittee assignments (T. Homan)
Chairperson Rodrigues said that since there would not be a new Commissioner coming on board as they had thought, they need to fill out the remaining subcommittee assignments. He first brought up the Bicycle Subcommittee which has only Commissioner Brown on it at this time. Chairperson Rodrigues volunteered to work with Commissioner Brown on this subcommittee. The subcommittee meets on Monday nights. The next subcommittee was Park Naming and Commissioner Melloni volunteered for this position. The next position where a liaison position needs to be filled is the Youth Commission. This Commission meets the first Wednesday of every month in the City Council Chambers. Chairperson Rodrigues volunteered. Director Bronzan then commented that Chairperson Rodrigues was also still on the Senior Club and since Commissioner Jones was possibly interested in this position, he wondered if Chairperson Rodrigues would like to have Commissioner Jones replace him on that subcommittee. Chairperson Rodrigues said yes. Commissioner Jones was then assigned to the Senior Club, and Chairperson Rodrigues as backup. The Youth Commission will meet next week on Wednesday the 3rd of September with a social hour at 6:00 p.m.

Item No. 11 DISCUSSION ITEM Discuss details of September 18, 2003 Special Meeting at Arbor View Park (C. Bronzan).
Director Bronzan asked if there was anything special that the Commission would like introduced at this special meeting. Ordinarily, staff would be introduced, as well as the Commission members and it will be an open forum for questions from the public. Staff will also give an update to citizens on what is planned. The meeting will start at 6 p.m. Commissioner Brown asked for information on the Sunset Park and the new park behind the pool to be also given at this time. Director Bronzan said these plans could be brought along to discuss this as well. Activities Guides, park maps and other displays will also be available. 

Item No. 12 DISCUSSION ITEM Update on results of City Council consideration of Public Art Program (C. Bronzan).
Director Bronzan discussed the proposal of the Arts Commission to the City Council the previous Tuesday. This presentation was a proposal of an ordinance for Percent for Art Program. The goal is to get 1% of construction costs of all public projects, the recommendation was 1% for commercial projects and one quarter of one percent on residential projects. The City Council discussed this issue and then sent the item back for staff and they will be going back on September 9th with a revision. At this point City Council was a little reluctant to open up art requirements on commercial projects due to the fact that the City is making such a concerted effort to bring commercial into the area. They did not want to bring in any more fees at this time on this type of project. He said staff and the Arts Commission are going to recommend the 1% on public projects to the City Council, and one quarter of 1% on residential projects, and that the commercial be deferred at this time at the September 9th meeting. They will also recommend that staff and the Economic Redevelopment Subcommittees work out some type of compromise at a later date. This would not effect projects already approved, but would be looking at projects in the 2004-2005 CIP budget to incorporate 1% of construction costs for art elements. 

Item No. 13 DISCUSSION ITEM Discuss setting date for Park Naming Subcommittee to review and recommend names for new parks (K. DeSilva).
Mr. DeSilva asked for a date for the subcommittee to meet with him on this issue. Director Bronzan commented that Kathy Leighton, a local historian has also been asked to serve on this subcommittee. Mr. DeSilva, Park Services Director will call Ms. Leighton to confirm date for meeting with her also. The Commissioners Brown and Melloni serve on this subcommittee for the Commission. The date of September 8 at 4 p.m. was chosen to meet at the City Council Chambers. 

CITIZENS COMMENTS: None given.

STAFF COMMENTS:
Ms. Hansen reported on that last Tuesday night City Council approved the construction documents for Balfour Road Park and authorized staff to put the project out to bid. This will be done over the next two weeks, this will be ongoing until September and then in October the bids will be taken to the City Council for award of contract. She reported that Sunset Park is also being constructed. She reported that the BMX site is not going to be what had originally been considered, there was some misunderstanding on this plan between Mr. DeSilva and Ms. Hansen. This will definitely affect plans for the BMX park. 

COMMISSIONER COMMENTS:
Chairperson Rodrigues commented on email regarding Fairview Avenue and will be meeting on that later. 

REQUEST FOR FUTURE AGENDA ITEMS:
Water Play presentation at October meeting

ADJOURNMENT: Chairperson Ernie Rodrigues adjourned the meeting at 7:45 p.m.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder
City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445