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PARKS & RECREATION COMMISSION
REGULAR MEETING MINUTES
November 21, 2002, at 7:00 p.m.
Brentwood Business and Technology Center
101 Sand Creek Road
Brentwood, CA 94513

CALL TO ORDER: The meeting was called to order by Vice Chairperson Cowling at 7:11 p.m.

ROLL CALL: Present were Commissioners Karen Rarey, Lanny Brown, Jeff Cowling and Ernie Rodrigues. Chairperson Jan Melloni was absent at roll call. Others present were Parks and Recreation Department Director Craig Bronzan, Ken DeSilva, Park Services Manager, Janet Hansen, Park Planner and Tammy Homan, Administrative Secretary. Director Bronzan reported that Chairperson Melloni was delayed, but on her way.

The Pledge of Allegiance was lead by Vice Chairperson Cowling to open the meeting.

AGENDA REVIEW: No changes or additions.

CITIZEN COMMENTS: None. 

CONSENT CALENDAR:
1. Approve minutes of regular meeting of October 24, 2002.
2. Accept staff report/project status reports from Parks Division (K. DeSilva/K.Byrd/J. Hansen).
3. Accept staff report from Recreation Services Supervisors (S. Barry/P. Scherff/M. Kaiser).
4. Accept project status report from Facilities Division (M. Merizon).
5. Accept update on 2003 conferences (C. Bronzan).
Commissioner Rarey was not present at the previous meeting so she said she would have to abstain from voting on item #1. Item # 1 was then pulled and Commissioner Rodrigues moved to approve items 2 through 5. Commissioner Rarey seconded the motion and motion carried unanimously.

Commissioner Brown moved to accept item #1. Commissioner Rodrigues seconded the motion, motion carried with Commissioner Rarey abstaining.

SCHEDULED MATTERS:

Item No. 6 Cooperative feasibility study between East Bay Regional Parks District and the City of Brentwood for the extension of Marsh Creek Trail from its existing end to Round Valley Regional Park (Steve Fiala of East Bay Regional Parks District).
Director Bronzan introduced Mr. Fiala and Dan Sykes of the East Bay Regional Parks District. As reported the escrow has closed on the purchase of the Cowell Ranch and the City and East Bay Regional Parks District are beginning talks about continuing trails from the Brentwood city limits throughout the property. The presentation was in regard to a recommendation of working together on a feasibility study on collaboration and whether or not to take the recommendation then to the City Council. Mr. Fiala passed out maps of the area and introduced his co worker who would be working on the project. The proposal he presented was the extending of the Marsh Creek Trail to Round Valley and making a connection to the John Marsh home site and connections to the Marsh Reservoir and be continued to Los Vaqueros, Morgan Territory and Mt. Diablo. (Chairperson Melloni arrived at 7:15 p.m.) 

Mr. Fiala used a large map to display all of the included areas and proposed trails, including the possibility of extending a trail to Discovery Bay along Indian Slough as well as those previously mentioned. He would like to have water access to the slough. The one area that he felt nearly ready for completion would be from Marsh Creek Reservoir to Round Valley. He mentioned one of the immediate problems would be access to Marsh Creek Road where a safe crossing is critical. He discussed the fire trail road in existence that could be utilized with the use of a bridge crossing. Long term the trail could be utilized by bike, horses or on foot by citizens of Brentwood all the way to Round Valley. He discussed the possibility of a loop trail around the reservoir and the John Marsh home site. Slide pictures were shown depicting the areas he discussed and questions and answer period by the Commissioners. Mr. Fiala said they have staff for the project but will need funding partners to be able to pay for the costs of the engineering design efforts for the bridge’s cost, grading and fencing, etc. Director Bronzan asked if the enlargement proposed for Los Vaqueros Reservoir would have an impact. Mr. Fiala said there were concerns for Morgan Territory, but not for Round Valley. Commissioner Rarey asked about signals where pedestrian activate the signal and asked if this would be an option for the crossing at Marsh Creek Road. Mr. Fiala said this was a possibility, and a very good suggestion. He showed the fire service road and views from that point. Vice Commissioner Brown asked about utilizing an undercrossing at the Marsh Creek Road and Mr. Fiala said this is not feasible due to access to adjoining property and possible flooding and closure in winter and spring rains. He felt they need a structural/geotechnical engineer to design the proper type of bridge crossing. 

After a brief question and answer period the subject of funding and looking for other sources of funding along with the City of Brentwood was discussed. Chairperson Cowling expressed his desire to keep the trails in a natural state which he prefers and he believes ECHO does as well. Mr. Fiala thought biggest costs would be bridge design and construction costs. Discussion of some trails paved and others left in natural state. Commissioner Rarey asked what costs would be dollarwise for the feasibility study. Mr. Fiala not sure as yet, but thought approximately $75,000 range for design for bridge and other components required. Discussion of taking the proposal to the City Council. Vice Chairperson Cowling asked about getting a CalTrans grant for funding. Commissioner Rarey moved that the Commission ask staff to continue to work with the East Bay Regional Parks District staff and bring recommendations to move on to the City Council. Commissioner Lanny Brown seconded the motion and motion carried unanimously.

Item No. 7 Update and discussion on revision of the Brentwood Municipal Code related to parks and Recreation and request for Commissioner involvement (T. Homan)
Ms. Homan directed the Commissioners to the packet insert showing the draft of the revision and asked them to review along with the existing code and make comments or suggestions. She said much of the old code was significantly out of date, much is vague and not specific enough for enforcement. They have done a lot of work in rewriting the code and would also like to have the assistance of the Commission in the project. Commissioners reviewed the new draft and asked questions which were responded to by the Director, Mr. DeSilva, Ms. Hansen and Ms. Homan. It was also noted that any codes written that require enforcement will require involvement of the Police Department. Suggestions were noted by Ms. Homan and staff Main points of concern involved trees, noise from private homes near parks and animals in park. Also, use of alcohol and necessity of permit and security. Commissioner Rodrigues volunteered to serve on the subcommittee with the staff as did Commissioner Brown. They will meet with staff and bring a report back to the January meeting. Discussion as to how the ordinances will be enforced. Rules will be listed on park maps and also on internet and in The Activities Guide published by the Parks and Recreational Department. 

Commissioner Rarey moved that Commissioners Rodrigues and Brown meet with Ms. Homan to go over the proposed code, revise it and bring back to the January meeting. Commissioner Cowling seconded the motion and motion carried unanimously.

Item No. 8 Consideration of canceling December 19, 2002 regular meeting (C. Bronzan)
Commissioner Rarey moved to cancel the December 19 meeting. Commissioner Cowling seconded the motion and motion carried unanimously.

Item No. 9 Approve meeting calendar for 2003 (C. Bronzan/T. Homan).
Director Bronzan presented the meeting calendar for the year 2003. Commissioner Cowling moved to approve the calendar as presented. Commissioner Rarey seconded the motion and motion carried unanimously.

CITIZENS COMMENTS: None

STAFF COMMENTS:
Director Bronzan reminded the Commissioners that the Liberty High School Gymnasium dedication is Friday night at 7 pm. The Mayor and President of the School Board will speak, a very low key quick opening and refreshments will be served in the Parks and Recreation office gym floor. He would like to have as many Commissioners present as possible. He also mentioned the Contra Costa County newsletter which has highlighted the senior program at the Brentwood Center. He said the annual Snow Day will be happening again in December the 21 through the 29. This event is funded by the requests from the Developers and the concert series. Director Bronzan said that last year the Kiwanis, which Commissioner Rarey is current President, provided some volunteer help which really helped in easing in expenditure of funds. The Kiwaniss has offered to help again and the hours of operation were passed out for the Commissioners information. Commissioner Rarey also suggested people donate use of saucers for the kids to slid on, they would have to be picked up in the evening. Director Bronzan suggested that the City would not purchase them but would be great if groups wanted to donate them. 

Director Bronzan said he will recognize the Commissioners at the Liberty High School Gymnasium opening. 

COMMISSIONER COMMENTS:
Commissioner Rarey commented on the PAL cash crisis. She also said that she had information that the water polo coach from Liberty is interested in starting a water polo program. She wondered if there is room to give them at the pool. Director Bronzan said there is not premium time but they should get in touch Rob. He said they have been meeting with the Terrapins, the Dolphins and also the Aqua Knights. They are receiving the requests for 2003 at this time. Good time to get started. Commissioner Cowling said that in his recent meeting with the proposed Youth Center, Senator Torlakson presented the idea of having PAL have their main headquarters at the Youth Center. He reported the next meeting will be December 12 at 5 p.m. at the Technology Center. Commissioner Melloni reported that on December 3rd, the Art Commission is having an Art Show Opening. Highlighted in this show will be the works of Michael Flores, a local artist. He did the “Experience Brentwood” picture of the downtown area. The reception is from 6 to 8 p.m. Refreshments will be served. 

Commissioner Brown asked about a “Code of Conduct” that Poldina Scherff had done and he wondered where that was at the present time. Director Bronzan said that it is in the department at this time and they are working with Pony and Youth Soccer and will be back to the Commission in January with this item. Commissioner Rarey commented on the fact that Lake Park still has no lighting. She said this is a bad situation and the area is very black and a safety concern. Director Bronzan asked Mr. DeSilva to check on this problem. Chairperson Melloni asked Mr. DeSilva about the water assessment (Green Leaf) program. Mr. DeSilva said that today and tomorrow they will be done and he will get a report from them and bring to the January meeting. 

Director Bronzan mentioned that the Pacific Southwest Maintenance School is a nationally recognized maintenance management school. It is a two-year program with a graduate forum and is held at the UCLA grounds at Lake Arrowhead. Mr. DeSilva completed the graduate program this year and Ms. Hansen has completed the second year of the school and is now eligible for the graduate portion and Gabe Lopez finished the first year of school. Barry Margesson and Steve McLean have gone through the two-year graduate program. It is the top maintenance school in the country. He said that Ms. Hansen is being considered as a Regent for the school. 

Director Bronzan also passed out the new Master Plan Books and the Appendices. He also gave them copies of the General Plan.

REQUEST FOR FUTURE AGENDA ITEMS:
Green Leaf Program
Report of Municipal Code Subcommittee

ADJOURNMENT:
Chairperson Melloni adjourned the meeting at 8:45 p.m.

Respectfully submitted,


Betty Jo Whincup
Minutes Recorder

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445