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PARKS & RECREATION COMMISSION
REGULAR MEETING MINUTES
October 24, 2002 at 7:00 p.m.
City Council Chambers
734 Third Street 
Brentwood, CA 94513

CALL TO ORDER: Meeting was called to order by Chairperson Jan Melloni at 7:03 p.m.

ROLL CALL: The following Commissioners, along with the Chairperson, were present: Commissioners Lanny Brown, Ernie Rodrigues, and Jeff Cowling. Commissioner Karen Rarey was absent. Others present were Craig Bronzan, Director of Parks and Recreation; Ken DeSilva, Parks Manager; Janet Hansen, Park Planner; and Tammy Homan, Administrative Secretary

AGENDA REVIEW: No changes or additions.

CITIZEN COMMENTS: None 

CONSENT CALENDAR:
Item No. 1 Approve minutes of regular meeting of September 26, 2002.
Item No. 2 Accept staff report/project status reports from Parks Division (K. DeSilva).
Item No. 3 Accept staff from Recreation Services Supervisors (S. Barry/P. Scherff).
Item No. 4 Accept project status report from Facilities Division (M. Merizon).
Item No. 5 Accept Commission meeting reminders (C. Bronzan).
Item No. 6 Accept CAPRCBM award nomination form (C. Bronzan).
Commissioner Ernie Rodrigues moved the acceptance of the Consent Calendar. Commissioner Lanny Brown seconded the motion and motion carried.

SCHEDULED MATTERS:
Item No. 7 Sand Creek Park conceptual design discussion (J. Hansen and Abey/Arnold Associates)
Ms. Hansen introduced Peter Arnold of the Abey/Arnold Associates for presentation of the conceptual design of the Sand Creek Park. She explained that at the last meeting of the Sunnset Sports Complex subcommittee, a brief discussion of the Sand Creek Community Park and the possibility of putting some temporary fields for usage by the East Diablo Youth Soccer League and PONY baseball at that facility and try to integrate it into the ultimate design plan. Mr. Arnnold has been requested to draw up this design for preliminary fields and use of the park. Mr. Arnold then presented the proposed design of the plot and explained the details for the Commissioners. Director Bronzan also commented that the Sand Creek Park is in the CIP but doesn’t show up for construction for five years, and even in the fifth year it is not a funded project. He said it has been requested by other groups that it would be nice to at least get some grass in and use some fields. Therefore, since the City owns the property it would be good to have a very simple conceptual plan that would outline where the grass ought to be if money comes in from grants or other user groups. Director Bronzan said then if funding was later made available the Commission would be prepared to move forward with some interim spaces. Mr. Arnold explained the design and outlined where the fields could be placed, as well as allowing for parking and future needs as the park is completed, such as picnic, play, walkways, and restrooms. He felt two full sized soccer fields could fit in, or four under-12 type fields. He also showed a PONY-sized or softball baseball diamond as well as a full-size baseball diamond. There were comments by the Commissioners on the plan, as well as input from invited guests Dan Harms of EDYSL and Joe Briseno of PONY baseball. Discussion of Flood Control problems related to the completion of the park. Mr. Briseno thought that the plan would work perfectly for PONY baseball. Mr. Harms of EDYSL said that they have gone way beyond their earlier anticipated demands for soccer fields. This year they have nearly 1900 players and next year they will probably have 2200 to 2300 players. The largest increase being in 7 and 8 year old players. They have turned away about 150 kids that they just could not accommodate. He said his group has been approached by Freedom High School of Oakley as well since they are doing a similar type of project. Director Bronzan asked for opinions from the representatives of the soccer and baseball leagues as to the feasibility of the proposed park and for suggestions. He also said that staff is scheduled the following week to meet with both of these groups and go over all of the parks for what should and should not be used and bring all of the information back to the Parks and Recreation Commission. City Council has requested this information so that they can be prepared for further action and development. Discussion of the consideration of lighting the park by the Commissioners. Director Bronzan said it will probably be lighted on the same basis as the park behind the aquatic center and when ready to be fully developed will have to go to the City Council for final decisions on lighting. 

Mr. Arnold was asked for preliminary figures on costs and he felt that for turf and there is 255,000 square feet at approximately a $1 a square foot, and when he brought in costs of water and irrigation system the costs would vary. Sod or types of turf vary as well -- $1 to $1.50 for just bare bones irrigation and turf per square foot. Infield and other areas would be more costly. Director Bronzan said there are soccer grants and other funding that could assist in funding the park. Ms. Hansen said that Karen Wahl, Grants Writer has also found grants available for softball and baseball. Costs discussed for a community built park would be between $350,000 for just sprinklers and turf and the infield. Parking area would add to the cost and Mr. Arnold would be able to put together a budget if requested. Ms. Hansen said parking could probably be handled by the city with new paving plans they need to practice on and using up disposed dirt, etc. Mr. Harms said they could probably put together a campaign to raise funds also. Director Bronzan said he would request that the project be put on the City Council agenda and asked Mr. Arnold to colorize the preliminary design for presentation to the Council at that time. He would also ask comments from the soccer and baseball and their representatives also at that time. After some further discussion Commissioner Rodrigues moved that the Commission approve the conception of this plan and move it on to the staff to present to the City Council. Commissioner Cowling seconded the motion and motion carried.

Item No. 8 Community Built Playground Design Project proposal (J. Hansen/C. Bronzan).
Director Bronzan briefly described the history of the Leathers and Associates Community Built Playgrounds. He said the company started in the early l970s and the concept is based on having the children and community plan and conceptualize the type of playground they wanted and then the Leathers & Associated will design around the themes and elements requested by the children. The community must make a commitment and assist with “hands-on” support for the project. He said the company has built over 300 of these types of playgrounds within the past 30 years. One of these playgrounds was built in Turlock when Director Bronzan was associated with their Parks and Recreation Department. Local companies donate materials and labor and raise the funds needed for the park. He felt Sand Creek could be a possibility for this type of program. He stressed this has to be supported and planned by the children and parents in the community. He asked the Commissioners to keep the idea in mind. Ms. Hansen said the company is well known and there are other Leathers & Associates parks in other nearby cities. Chairperson Melloni asked if this type of community built park would increase grant possibilities and Ms. Hansen replied that it certainly would. Chairperson Melloni inquired of Mr. DeSilva how the trees that the city have received and planted from grant funds are doing and he said they are doing very well, some are 5 to 6 feet tall. These trees could be used in the Sand Creek Park, since they must be used in public places. It was suggested to get the idea out in the community via the survey and possibly questionnaires at Cornfest and other type of community events.

Item No. 9 Update on Miwok Park dedication (K. DeSilva).
Mr. DeSilva said he had talked to the BANC to talk about this park dedication and park dedications in general. He said the consensus was that it was too late and getting too cold for this year, so they are planning on trying for a date next Spring. He also said the BANC would like to show a presence at some of the park events, particularly the dedications and would help with putting on the events. Commissioner Cowling asked if there was any feedback or interest on the part of the developers. Director Bronzan said no, not at this time. He feels the City will look for the funds from other sources to keep up the type of park dedications that the community has come to expect with new parks opening. Mr. DeSilva will come back to the Commission as to when that dedication will be. 

Item No. 10 Discussion of Balfour, Guthrie Park dedication (K. DeSilva).
Mr. DeSilva said that the City Council had accepted Balfour, Guthrie Park, Berkshire Park and Rolling Hills Park last Tuesday at the Council meeting. He will be working with Brookfield for a dedication and will be getting back to the Commission at the beginning of next year as to when that dedication will be. Sometime next Spring and there is a possibility of having two park dedications the same day, one at 11:00 a.m. and one later at about 1:00 p.m. 

Item No. 11 Review of American Society of Landscape Architects Conference Exhibit Hall (J. Hansen/Commissioners.
Commissioner Brown attended the event and said it was an interesting show, he thought he saw a little bit more park design than landscape design; however, there were people there supplying the information on landscaping. There was more opportunity to interact with the designers and architects than at previous shows. Ms. Hansen gave some further information on other aspects of the exhibits, she commented on the fact that there were a lot of climbing walls and natural rock type of climbing devices. She asked Commissioner Brown if there was anything in particular that stood out for the Heron Park since the developer is anxious to get some feedback from him and Commissioner Rarey. Commissioner Brown liked the Galaxy Line and Netplay lines, and information has been requested on these types of climbing devices. Commissioner Rodrigues commented that he was at the National Convention and he has some materials he brought back from that event and also has some being mailed. Ms. Hansen also mentioned some other innovative newer ideas that were presented in water and sand features. Different types of structural soil and turf also available. 

Item No. 12 Discussion of Commissioner involvement on professional boards (C. Bronzan).
Director Bronzan said this Commission is a member of the California Association of Park and Recreation Commissioners and Board Members, which is affiliated with CPRS, California Park Recreation Society. He said there are a number of Commissions in the state which are very active in other groups. He has talked to Commissioner Rodrigues regarding these groups since he has been very active in all of these groups. Commissioner Rodrigues has expressed an interest in being involved at the State and National level and if the City would support this for the Commissioners. Commissioner Rodrigues explained the activities that he has been involved in over the years and had been First Vice President at one time of the CBM. He would like to become active again as he felt it is a very good group and the relationship of being active on the state level offers an opportunity for much broader information and gives the community a presence at the state level. He gave further information on his past membership through the Livermore Commission. Commissioner Cowling asked some questions as to what the membership would do for Brentwood, if it would improve opportunity for grants etc. The Commissioners felt it would be a good idea to have Commissioner Rodrigues continue to further pursue this professional status. 

Item No. 13 Discussion of 2003 conferences (C. Bronzan). 
Director Bronzan said he wants the Commissioners to be aware of the conferences that are available for them to attend. He said in addition to the CPRS, there is also the National Recreation and Parks Association which is a national affiliation. He discussed these two organizations and when there meetings are held, and how conferences are rotated around the country. He said the Department is going to try and budget at least the four conferences which are in different capacities related to the Commissioner’s responsibilities. He cited the dates of the various conferences and said at the next agenda he will be asking who is interested , so that they can start making those arrangements. The CPRS Conference will be March 19 -22 in San Jose. The League of California Cities Community Service Conference will be a different format with a single topic to be handled in a workshop atmosphere. This conference will be in San Diego, July 23-25. The League of California Cities Annual Conference, which is predominately for the City Council members, City Managers and Department Heads and probably the least important for the Commissioners to attend. This conference will be in Sacramento, if one or two would like to go it might be interesting especially to see how Parks & Recreation fits into different parts of the City Government. The NRPA Conference is planned for Reno, Nevada. Director Bronzan recommends no more than one or two Commissioners attend this one as well. Director Bronzan wanted each Commissioner to consider these conferences and plan which would hold the most interest for them and let him know as the budget is prepared. 
CITIZEN COMMENTS: None

STAFF COMMENTS: None

COMMISSIONER COMMENTS:
Commissioner Rodrigues reported on the National Conference and reported on some of the issues and changes. He discussed a session he went to on Skate Parks and how they handle the rules of wearing proper helmets, etc.

FUTURE AGENDA ITEMS: None 

ADJOURNMENT: Chairperson Melloni adjourned the meeting at 8:35 p.m.

Respectfully submitted,


Betty Jo Whincup
Minutes Recorder

City of Brentwood Park and Recreation Commission
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Brentwood, CA 94513
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