|PARKS & RECREATION
REGULAR MEETING MINUTES
November 29, 2001 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: Meeting
was called to order by Chairperson Karen Rarey at 7:02 p.m.
ROLL CALL: Present
were Chairperson Karen Rarey, Vice Chairperson Jan Melloni, and Commissioners
Lanny Brown, and Jeffrey Cowling. Others present were Tammy Homan, Administrative
Secretary, Craig Bronzan, Director of Parks and Recreation, Janet Hansen,
Park Planner, and Ken DeSilva, Parks Services Manager.
Item No. 1. Approve minutes of regular meeting of October 25, 2001.
Item No. 2. Accept staff report from Parks Division ( Ken DeSilva/B. Margesson/J.
Item No. 3. Accept staff report from Recreation Services Supervisors ((S.
Barry/ P Scherff/O. Ruiz)
Item No. 4. Accept 50+ and Having Fun Newsletter (M. Kaiser).
Item No. 5. Accept information from California Association of Commissioners
& Board Members (C. Bronzan)
Item No. 6. Approve holiday schedule for Brentwood Family Aquatic Complex
Item No. 7. Accept progress report from Brentwood Family Aquatic Complex
users group (S. Barry/R. Shatting).
Item No. 8. Approve 2002 meeting date calendar (C. Bronzan)
pulled items 1, 3, and 7. Commissioner Brown moved to approve items 2,
4, 5, 6 and 8. Commissioner Melloni seconded and motion carried unanimously.
Item No. 1. Approve
minutes of regular meeting of October 25, 2001.
Commissioner Cowling commented that he was not at the previous meeting,
but wished to make some comments regarding the property owned by Centex
and the Montelena park concept. He commented on views expressed by Ms.
Herder and the survey they had done referencing percentages of buyers,
wherein she had stated that 60% of the buyers have children up to 9 years
old, and then a gap and then another are families with teenagers. So they
have concentrated more on toddlers and younger children. While that might
be a good marketing strategy, for a developer, he feels that the Commissions
responsibility as a Commission is to make sure that they have a balanced
neighborhood, parks and recreation equipment. He felt they should not
focus on the best marketing for Centex, but what will be best for the
community as they grow up. Chairperson Rarey had a comment on Page 3,
Item No. 10, at the bottom of the page where she expressed concerns for
the shape and design of the parks. She would like to have it go a little
further and state due to safety issues. Chairperson Rarey
asked for a motion to approve Item #1. Vice Chairperson Melloni moved
to approve Item No. 1 with comments and corrections. Commissioner Brown
seconded and motion carried with Commissioner Cowling abstaining.
Item No. 3. Accept
staff report from Recreation Services Supervisors (S. Barry/ P Scherff/O.
Chairperson Rarey expressed concern on Item No. 3, the staff report from
Recreation Services Supervisors by S. Barry, P. Scherff and O. Ruiz. The
Concerts in the Park had a $5,700.00 deficit, and last year it was a lot
larger deficit, and also the previous year prior to that. She stated that
even with money put in by developers and other businesses within the city
to help absorb some of the costs, it is still running at a deficit. City
Council gives $50,000 to Corn Fest, is there any way that they can assist
in this event? She doesnt like to see it keep coming out of Park
and Recreations funding.
Director Bronzan said
he was glad that Chairperson Rarey brought this subject up because a letter
has recently been sent by the City Manager to the developers and others
involved in fund raising that the City Manager has set a goal in behalf
of Concerts in the Park and Snow Day of $50,000. That was his commitment
to the Parks and Recreation Department since he does not want to see it
in the red anymore. Director Bronzan further stated that they will run
concerts as much as they have money for, but will not run in the red anymore.
The City Manager was supportive of that goal. Vice Chairperson Melloni
also added that the Art Commission is also working on a lot of ideas to
raise funds and make expenses less, one item being the purchase of a stage
so it will not have to be rented in the future. Chairperson Rarey moved
to accept Item No.3. Commissioner Brown seconded the motion and motion
Item No. 7. Accept
progress report from Brentwood Family Aquatic Complex users group (S.
Chairperson Rarey reported that the evening before the meeting she was
approached by a member of the Aqua Knights who was concerned that they
are being left out in the cold as far as use of the Aquatic Complex and
they are concerned that the Terrapins are monopolizing a lot of the time.
They feel they have been in the city and Oakley and Knightsen for thirty
years and that they should be given more time or at least equal amount
of time at the center. Vice Chairperson Melloni said that the Aqua Knights
board members have been working on this schedule. Director Bronzan said
their only request had been for swim meets, and they got everything they
requested. He reported that they requested input from all of the swim
clubs in September, everybody put in their requests for swim meets and
the league meets for the high school, and they dealt with all the requests
for practices. He stated that his understanding was in attending many
of the meetings, that all had an opportunity to put in their dates and
all were satisfied with what they had. The only request from the Aqua
Knights was for swim meets. Director Bronzan also commented that the school
district is honoring the Aquatic Complexs rental rates at their
pool when the high school is not in the pool, they are offering these
hours to all of these groups at the same rate which is considerably cheaper
than they normally charge. Chairperson Rarey will report this information
back to the concerned person who had approached her on the subject. Chairperson
Rarey then moved to approve Item No. 7. Commissioner Brown seconded the
motion and motion carried.
Item No. 9. Review and discuss community and landscape plan for Pulte
Rose Garden (J. Hansen)
Ms. Hansen said that tonight they had the opportunity to review a proposed
community in the northwest part of the City. In the agenda packet for
each Commissioner there were three colorized versions, one is the Community
Plan, one is the Landscape Plan and then there is a Plant Palette Booklet.
Representatives of Pulte Homes and VanderToolen Associates, Inc., Landscape
Architects were present. She explained that Pulte Homes has previously
had many meetings with various departments within the city, Engineering
Department, Planning Department as well as Parks and Recreation to put
this community together and she feels that it is one of the more well
planned communities that they have had the opportunity to have. Their
approach to the open space is more unique than traditional five-acre parks.
After they have presented their open and green space layout to the Commissioners
and received their input, the firmed up concept will be brought back to
the Commission when they are in a more final state. She then presented
Mr. John Johnson of Pulte Homes to proceed with their presentation. He
introduced himself as John Johnson, Vice President of Land, Pulte Home
Corporation, 7031 Koll Center Parkway, Suite 150, Pleasanton, CA 94514.
He said that when Pulte Homes started on this project they wanted to incorporate
some of the unique features that they were beginning to see around the
country. This is an attempt to try to focus and bring together the features
that they were hearing that were desired by other homeowners. There also
is an attempt to do more for the pedestrian and bring the pedestrian more
in the planning process. This plan is focused more on parents not being
required to drive children to all of their school and other activities.
More trails to make it more feasible to walk or ride bikes throughout
the community without using vehicles. Safety issues also stressed in parks
by having homes facing parks. There are many traffic calming devices throughout
the area, changing sidewalk widths and street widths as well. Rose concept
carried all through the complex, including in the individual homes. Much
attention given to types of trees to create shade since Brentwood is a
very warm climate in the summer months. At the completion of his presentation
and that of the slide presentation he would like to come out with a strong
recommendation of approval for the Planning Commission for what they have
Director Bronzan asked
if the Planning Commission has seen this proposal and Mr. Johnson said
yes, they have. He said they have also met with the Housing Sub committee
and had a workshop with the Planning Commission, and had a lot of strong
support to this point. Commissioner Cowling asked if this is a maximum
of 12 units per acre, noting there are 3,500 square foot lots in the plan
also. Mr. Johnson said there are 133 acres and a total of 512 units. This
fits into the General Plan that was just approved. It does meet the maximum
density requirements, shown on colored map to Commissioners. Chairperson
Rarey expressed concern where there were no sidewalks at all. Mr. Johnson
said with the trails and other features, they felt these features complimented
the areas. Mr. Johnson said in reality they are trying to make the parks
and streets a part of the house, encouraging people to be in the streets,
that is why they are slowing the traffic, and bring people to the front
of their homes, rather than everyone to the backyards. He agreed it is
a quite different concept, but one quite popular in newer communities.
Mr. Johnson then introduced
Mr. Phil Vandertoolen, 955 Franklin Street, Napa, CA. He presented graphics
from the book in the Commissioners handout. He presented the components
of the parks, such as playground equipment etc. He then showed the components
that would create a sense of place, such as gazebos, rose garden, shade
canopy, picnic features, etc. All would have trees and shade structures
as well. He then presented different types of play equipment for all ages.
He described play surfaces and explained that they would comply with ADA
standards. He said there would be no sand, all would be Fibar material
or rubberized play surface. Commissioner Cowling asked about the ADA compliance,
he wondered what extent the handicapped person could use the equipment.
Mr. Vandertoolen explained various ways the equipment could be utilized
by wheel chair or disabled persons. He also explained what is required
to comply with ADA guidelines and Ms. Hansen further explained specifics
and that people on staff have gone through these elements and when plan
checking are watching to make sure equipment meets the specifications.
She said the language is that you need to provide equipment for children
of all abilities.
He continued and explained
that they will be providing benches slatted for ventilation, picnic tables,
rubberized and also slatted for cleaning and colored mix and match, drinking
fountains, bike racks, trash receptacles, and pet stations. All colored
to mix and blend with other equipment. Mr. Vandertoolen said the whole
idea was to make it a friendly and very accessible community. Lots of
trail and pedestrian elements along with parks, making all areas very
accessible with bikes or as pedestrian. Director Bronzan then commented
on the possibility of a new elementary school, which would be situated
directly to the right of this project. He is hopeful that the elementary
school would be situated so that it fronted this project. These plans
of the Pulte community will be shared with the school district. Chairperson
Rarey said she very much liked the pop-out corners, and that it does make
a difference in slowing traffic. Vice Chairperson Melloni asked about
the chain link fence around the trails. Pulte said it will be a colored
vinyl clad fence - not a raw chain link fence, but similar to others in
Brentwood parks. She also asked questions about the pet stations, she
hoped they would be centrally located for ease of those walking their
dogs. Pulte replied that this will come later in the design program.
asked about the maintenance of the project, since it seemed to be very
maintenance intensive. Discussion of maintenance of roses selected, rose
gardening and possibility of community getting involved in maintenance.
The rose design concept will be carried forward into the individual home
designs in the front yards and entry arches into parks. Brochures will
be given out to homeowners with respect to caring for roses.
Director Bronzan then
said if the Commission is pleased with the layout, at least as how it
lays out as to green spaces and parks, and wished to make a recommendation
to the Planning Commission along with staff reports from Parks and Recreation
and comment that they have looked at the layout and like the way it is
done, this would assist to move the project along. He stated that this
is their chance as a Commission to advise the Planning Commission whether
or not this is a good plan.
made a motion to support this concept for this development and for future
developments for parks and the development. Commissioner Melloni seconded
the motion and motion carried with Chairperson Rarey voting no.
Director Bronzan then
requested a brief break while the Pulte people gathered up their materials,
and also requested that Item # 11 be next in the agenda and Items 10 and
12 together since they will both be presented by RRM Design Group. This
Director Bronzan also
asked to go back and assign either one or two Commissioners to the above
park as they have with each new park. Commissioner Rarey she would do
this park, and Commissioner Cowling said he would also work with Commissioner
Rarey on this project.
Item No. 11. Review
and discuss concept for Deer Ridge Park (J. Hansen).
Ms. Hansen then proceeded to introduce the subject which is a park commissioned
by SunCal development in the southwest part of the city. She indicated
that staff has met with the landscape architect, John Nicol & Associates
that SunCal has contracted with to do the initial design work. She gave
a brief history of the park and then introduced John Nicol and Frank Kluber
who have reviewed guidelines for this type of park with staff and have
been taking notes and now will discuss and walk the Commission through
the preliminary park concept. Once this is developed it will then come
back to the Commission for approval before the developer moves forward
with construction documents. The park is 9.8 acres. Development will back
up to park on the left, elementary school to the south and there is a
dedicated trail from Balfour Road to the park. Golf courses and Muir Medical
facilities also adjacent to the area. Since it is a large park it could
be a ball park with parking available and additional parking may be available
from school. Director Bronzan gave an overview, described locations and
adjoining properties use. He also suggested that since the elementary
school would have activities for those age levels, the thought was to
have something for older age groups as well. He suggested that this might
be a good location for a lighted field. He also described parking and
spectator seating availability. With grade differential a retainer wall
will have to be built and seating could be built into retaining wall.
Other suggestions for the park would be for play equipment, picnic tables
interspersed near parking lot. The grading of the park will provide two
large flat spaces. Chairperson Rarey suggested some type of hard court
area such as basketball court, other suggestions of tennis courts, handball
walls and racquet ball courts. Director Bronzan also said they need to
check with school district to see what accessibility the public will have
to elementary school facilities. He also said that just to the other side
of development will be the newest high school. This will house a pool
and other sports activity centers. Director Bronzan asked for Commissioners
that would be interested in working with this project. Commissioner Brown
indicated he would like to and also Vice Chairperson Melloni, so they
will be assigned this park. Another suggestion was Frisbee golf. This
seemed to received well also. Director Bronzan said they will then take
those comments and start working on a design to be presented to the Commission
at a later date. Nicol & Associates recapped that as they understood
the Commissions desires for the park in order of preference were
as follows; ball field, outdoor racquetball or Frisbee golf, tennis court,
hard courts and fitness course (fitness course being on the perimeter).
Item No. 10. Discussion
and recommendation regarding revised Parks, Trails and Recreation Draft
Master Plan Figure 8.1.1. Action Plan Flow Chart (RRM Design Group).
Director Bronzan introduced this subject saying that as a result of the
workshop with City Council will be going through the document where there
are word changes or other types of things, and what they really needed
to work on was the very last page of the Master Plan, so he has invited
the RRM to present a revised flow chart that would define authority on
decisions. Warren McClung and Nicol Rister of RRM Design of Oakdale, CA
then presented their version of the revised flow chart. Mr. McClung presented
a slide presentation showing his revision, dividing it into three segments,
the first being the Action Plan/Inventory, second being Acquisition Plan
and the third being Economic - how to get design review and development
quality standards. He stressed this is where the second phase of the action
plan needs to kick in and need to know the quality desired in new development.
There needs to be a set of standards that are applied consistently throughout
the review of the parks. Types of standards will affect costs and action
plan is to evaluate costs. He felt both the action plans Phase 1 at the
top and Phase 2 at the bottom when complete would go to the Commission
for approval and City Council does not have to be involved in every phase
since the Commission is given a budget on an annual basis and it is their
responsibility to live within that budget.
He presented a revised
chart. Commissioners made several suggestions to the flow chart. Commissioner
Brown and Vice Chairperson Melloni suggested changes in arrow flowing
from City Council Budget Direction to Park and Recreation Commission Approval
to be a two-way arrow flowing both ways. Director Bronzan had suggestions
also under flow of Design Review and Development Standards, citing that
changes requested by the Commission do not go directly to the City Council,
but instead to the City Engineer. The Design Review and the Design Review
processes go to the Planning Commission. He felt that you could look at
this and anything that has economics on it, instead of having a two-way
arrow on it, really needs to come from the Park and Recreation Commission
to the City Council and then the Commission would react to whatever action
the City Council takes. Director Bronzan feels problems are only in clarity.
Discussion of moving
the box for City Council Budget Direction to above Economic Action Plan
and eliminate it from far right hand side. Then all four in second right
column move toward Park and Recreation Commission Approval and to Annual
Suggestion of presenting
flow chart as presented to the City Council and let them make revisions
as they wish. Also suggestion to take return arrow out of Annual Report
to Park and Recreation Commission Approval.
Mr. McClung then said
he would make the recommended changes and then bring it back to them for
approval. He then asked for the plan for taking it to City Council. Director
Bronzan asked if they would like to see the summary of all of the changes
that got taken care in the text and this before sending to City Council.
Vice Chairperson Melloni said she would like to see that. Director Bronzan
said he would pass out a draft of the Summary of Comments that Mr. McClung
has and then Commissioners could look them over and if they have any comments,
get them to the staff. Then a revised flow chart with comments, which
will remain like this unless staff hears otherwise, back to the Commission
for the December 20 meeting for approval. It will then be taken on to
City Council on January 22nd.
Item No. 12. Review
of landscape details/trees for roadways and medians (K. DeSilva).
Mr. DeSilva introduced his presentation of a review of Tree Planting Standards
and trying to make sure that the proper trees are planted for each area
within the city, and guidelines for proper planting and correct trees
in each situation. He discussed previous problems experienced with improper
planting. Mr. McClung of RRM Design Associates presented a PowerPoint
presentation of different scenarios and handouts of these scenarios were
given to each Commissioner. He explained that the presentation shows the
suggestions for changes, conditions that must be met for specific requirements.
The presentation showed various species of trees, growth to be expected
and amount of care required for each tree. General characteristics of
each type of tree and shrub and where they are best suited for planting.
Commissioners asked some questions regarding some of the trees depicted
and where they are best located in the city. This presentation will ultimately
go to the Planning Commission for them to understand spaces needed for
various types of trees and shrubs. Should also be very helpful to developers
in planning landscaping. Suggestion by Commissioner Cowling that certain
conditions required should be added to the chart. Mr. McClung felt this
could be added as a separate column to the current chart. He then said
he would like input into this since this is a first draft and looking
for comments. Commissioner Brown said he would like to see a copy sent
to the local garden clubs and civil engineering groups. Twenty copies
will be made and given to Director Bronzan for distribution. Mr. DeSilva
said the tree list is meant to be a living list that can be changed from
time to time as new varieties come along or pests or bugs endanger some
Item No. 13. Discussion
of fall/winter landscape work projects (K.DeSilva).
Mr. DeSilva said that this was a list for information to the Commission
as to what they look for when they go out on inspection. These documents
are broken up in different areas, budget areas to give information as
whether vandalism has occurred or whatever the issues are that require
work of some sort. This is a list to be factored into their list to make
sure that these issues are taken care of by them. Mr. DeSilva also said
that he doesnt always get to all the areas as quickly as might be
necessary to solve problems, such as irrigation, weeds, etc. so if any
of the staff or Commissioners encounter these situations to be sure and
let him or his staff know about them.
Item No. 14. Verbal
update on Skate Park (C. Bronzan)
Director Bronzan reported that City Council had ordered the Park and Recreation
Department to close the Skate Park and not to reopen it until they got
supervision and wanted the safe environment of the Skate Park brought
back under control. There were some very aggressive personalities that
needed to be dealt with in the Skate Park. He was able to hire two individuals
and reopened last Friday, Saturday and Sunday from 8:00 a.m. to 5:00 p.m.
The Police Department provided a uniformed officer on site, visible the
entire Friday. The idea was not to have the Police Department enforcing
the rules, the purpose of the Police Department was that if the two supervisors
were met with resistance then they would escort them to the police officers
who would then deal with them. There were no incidents with the police
officers, as a result the police officers did not come back on Saturday
and Sunday. This seemed to impress on the users of the park that the rules
would be enforced, and they either follow the rules or leave. He will
be reporting back to City Council with an update and were shut down over
the weekend, but will reopen and remain open at least through Christmas
vacation supervising the park. He said the hours would be Saturdays and
Sundays, 9:00 a.m. to 4:00 p.m., and Mondays through Fridays, 2:00 to
5:00 p.m. On weekdays there will be one supervisor and two on weekends.
Once the kids go on Christmas break on December 21 they will be there
every day during the week from 9:00 a.m. to 4:00 p.m. Then he will go
back to City Council on January 8th to tell them what is happening. Costs
to supervise the park from the time it was shut down and then reopened
it through and including January 13, will be just a little over $6,000.
So he is currently doing budget adjustments for the year and working with
the Finance Department to see how they pay for this added expense. He
will need to be able to project costs through June at the next City Council
meeting. He does not believe that they can stop supervising the park or
problems will reoccur. Some of the options are if they keep the hours
during the week to strictly after school hours, and after five weeks the
kids understand that they are serious, they may be an opportunity during
the week to not have to supervise if they can get the Police Department
to stop by on the condition that anyone out of compliance just gets a
serious fine. They could still supervise on the weekends. Issue is how
much do they want it supervised, what hours do they want to supervise
and stay open and what the expenses are. Suggestions for a membership
card or charge $2.00 each time if not member. Chairperson Rarey had a
suggestion that parents who come down and supervise their children would
not have to pay, and those parents who dont spend time in coming
to the facility and supervising it, their children would have to pay.
Liability issues were also discussed. Commissioner Cowling also suggested
that when there were supervisors present, they could sell or rent out
safety equipment, which could also bring in revenue. Director Bronzan
asked if one or two of the Commissioners would be willing to work with
the staff in resolving this issue. Chairperson Rarey said she would be
willing to assist. Commissioners related how other skate parks they have
visited have handled renting equipment and pay memberships, also release
forms have to be signed by the parents at some of these parks.
Director Bronzan said that he wanted to take this opportunity to tell
the Commissioners that he has just received the information on the dates
of the April CPRS conference. Dates are April 3-6, 2002. The conference
will be held in downtown Los Angeles, and anyone interested in going to
this conference needs to let Ms. Homan know by Friday so that she can
make the reservations. The conference will be at the Los Angeles Convention
Center. Commissioners Cowling and Brown will go. Commissioner Melloni
interested and both she and Chairperson Rarey indicated they would let
Ms. Homan know later.
asked about applications for the open position, Director Bronzan said
there are four other applications since the last meeting, and the Mayor
is reviewing them and will make the decision who the next Commissioner
will be. Director Bronzan said that he expects that Commissioner Brown
will be reappointed and the new commissioner will be appointed on December
11, and brought back to the January 8 meeting to be actually sworn in
to the Commission.
asked about the fees for the gym use at Edna Hill School. Director Bronzan
explained that City Council approves all of the fees and it takes upward
of 45 days for the process of having the public hearing and approving
the fees, and an additional 30 days before they go into effect. New set
of fees came into effect October 1, use of gymnasiums is now $30 per hour,
whether at Bristow or Edna Hill. City Council approved that if it is a
youth event, they pay half the fee, and if it is an adult event they pay
three quarters of the fee. This then would be a charge of $22.50 for adult
programs, formerly the charge was $10 or $12 per hour. The only way to
make up the difference was to take the City Council approved hourly rate
and Parks and Recreation Department approved program fee, so when they
get to the bottom line, there will be an outstanding fee to pay and that
next year when the fee is calculated, there will be just the one fee.
said she was surprised to learn at the recent City Council meeting that
the Developers Fees were reduced. Director Bronzan said that in
1999 when City Council approved fees from 1999 to 2004 they were accelerated
to a five-year plan with the consent of the developers who understood
that they were trying to catch up on a lot of facilities, such as the
pool, parks and other projects. Fees then went from $3,300, to $5,700
and then to $7,000. Now times are not good and the developers said they
would like to go off the accelerated program as the City Council had promised
to go to build out. That is why it was brought back to City Council for
consideration. It passed on a 4-1 vote. City Council then directed staff
to go back and in January to look again at the CIP and bring back an updated
CIP. The City Manager has agreed that the Sunset Park and the park behind
the pool are a top priority, so this will be discussed and taken up at
the January meeting. Park fees have gone to just over $7,000, to just
under $5,500, according to Director Bronzan.
Discussion of the
possibility of a youth center somewhere in East Contra Costa County. Location
ideas discussed for this type of center. The Mayor would like it to be
in Brentwood and has asked Director Bronzan to look at possibilities and
report back. Several options discussed.
REQUEST FOR FUTURE
Request that it be a short agenda for the December 20th meeting. An updated
summary from RRM Design Group to be on the agenda. Discussion of a Christmas
party and date set for December 14 at Chairperson Rareys home. Time
will be at 7:00 p.m. Commissioners will bring appetizers. The Art Commission
will also be invited. Ms. Homan said she would supply labels and envelopes
and send them out for Chairperson Rarey.
Rarey adjourned the meeting at 10:35 p.m.
Betty Jo Whincup