|PARKS & RECREATION
REGULAR MEETING MINUTES
September 27, 2001 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513
CALL TO ORDER: The
meeting was called to order by Chairperson Karen Rarey at 7:02 p.m.
ROLL CALL: Present
were Chairperson Karen Rarey, Vice-Chairperson Jan Melloni, and Commissioners
Lanny Brown and Jeff Cowling. Others present included Craig Bronzan, Director
of Parks and Recreation; Tammy Homan, Administrative Secretary; Poldina
Scherff, Recreation Services Supervisor; and Janet Hansen, Park Planner.
Director Bronzan reported that Scott Shepherd had emailed his resignation
as he has moved out of the Brentwood area.
Traffic Calming Measures (Sam Peiris, Associate Engineer)
Mr. Peiris was introduced by Director Bronzan. He gave a PowerPoint presentation
on the various types of traffic calming devices and how they can be used
in various situations to slow or redirect traffic. Different types of
speed bumps, portable speed bumps and speed cushions were shown and demonstrated
where and in what situations they would be the most useful. Throughout
the presentation Mr. Peiris also answered questions and comments by the
Commissioners regarding the different types of devices. He indicated where
the various devices are in use in different parts of the city. He explained
it is a good tool if used properly and generally enhances pedestrian and
bicycle traffic in residential neighborhoods.
commented on an area at Apricot and Sunflower, he said that the builder
was supposed to put in a stamped crosswalk, different color delineating
crosswalk, and this was not done. He said that when he was on the Planning
Commission this was one of the conditions the builder was required to
comply with when building the area. Mr. Peiris said he will check that
out. Chairperson Rarey commented on the pop out curbs and said she would
like to see them in all of the parks as it does slow down traffic, which
makes it safer for the children. He said this would have to be done case-by-case
and depend on the traffic in the area. Director Bronzan said that in most
cases they are getting to the parks before the roads are done, so the
commission looks at these at that time. He also suggested that they could
look at these park traffic situations on a case-by-case basis and bring
Mr. Peiris in, the Commission could make a recommendation on what they
want in the park and then use his expertise to determine ways to do that
or identify situations further. Chairperson Rarey thanked Mr. Peiris for
AGENDA REVIEW: No
comments or changes.
Item No. 1. Approve minutes of regular meeting of August 23, 2001.
Item No. 2. Accept staff report from Park Services Manager and Park Landscape
Item No. 3. Accept staff report from Recreation Services Supervisors.
Item No. 4. Accept staff report from Park Planner.
Item No. 5. Accept Recreation, Parks and Community Services Newsletter.
Item No. 6. Accept update on naming of parks action from City Council
Item No. 7. Accept update on Aquatic Complex users group meeting (S. Barry).
Item No. 8. Accept results from the evaluation of 2001 Biddy Outdoor Soccer
Item No. 9. Accept written report on California Coast/Creek Cleanup (K.
Item No. 10. Approve East Contra Costa County Bikeway Plan and recommend
to City Council
requested to pull Item No. 10 for further discussion. Commissioner Brown
moved to approve Items 1-9 on the Consent Calendar. Vice-Chairperson Melloni
seconded the motion and motion carried unanimously.
said he was confused about map areas in figures 1, 2, and 3. Ms. Hansen
pulled her maps and after some discussion and all commissioners looking
at the maps in question he decided the maps were correct. Commissioner
Cowling them moved that Item No. 10 be approved and recommended to City
Council. Commissioner Brown seconded and motion carried unanimously.
Item No. 11. Discussion
and approval of Community Tree Planting Grant (J. Hansen)
Ms. Hansen presented the report in the Commissioners packets and
said that Karen Wahl, Grant Coordinator in the Engineering Department,
working with Director Bronzan and Ken DeSilva, Ms. Hansen applied for
a Community Tree Planting Grant from the National Tree Trust in June,
and as the second part of the grant application initially submitted, additional
information has been requested. Therefore, a copy of the grant application
is presented to you and asking for approval to proceed with the overall
application. One component of the grant is community participation in
the planting. So when they are awarded the grant and the tree seedlings
are shipped, then they need to organize community groups to actually plant
the trees into the containers. Mr. DeSilva thought around Arbor Day would
be a good time to do this and organize the effort with Boy Scouts and
Girl Scouts, and any other community groups the Commissioners may be aware
of. Arbor Day is April 22nd. There are some requirements within the grant.
They will ship the trees ahead of time anywhere between January to the
end of April for this area of the country. The seedlings will just be
little rooted cuttings or seedlings and the plan is to plant them in one
gallon size cans. The grant application asked for particular types of
trees that perform well in different woods or our climate. Ms. Hansen
said they had asked for specific types of trees, especially good for Marsh
Creek or other creek revegetation. After they have been planted and grown
enough to be planted in the wild, this would be another opportunity for
service groups to get involved. The request is for 500 seedlings in all.
Commissioner Brown moved to approve the Community Tree Planting Grant,
Vice-Chairperson Melloni seconded, all were in favor, motion carried.
At this point Director
Bronzan added that they for the types of volunteer groups they had indicated
the Parks and Recreation, Art, and Youth Commissions. He feels this is
an opportunity for them to start growing their own trees. All the trees
will be planted and cared for at the Waste Water Treatment Plant where
they are providing space in the back in a secure area. Water will be there
to use and not a cost other than time and volunteers.
Item No. 12. Discussion
regarding dissemination of information for youth and adult sports programs
He described a plan he is requesting of the staff to organize the sports
program so that a document would go out in January, listing all of the
youth and adult sports programs that are going to be happening during
the upcoming year. He said he realizes that some things change, depending
on weather, but he is hoping to get a brochure or document that would
require the staff to forward plan all sports for an entire year. This
document would delineate when sign ups are, the deadlines, fees, managers
meeting, playoffs, whatever is involved in a single sport so all information
necessary for a participant throughout the year in various leagues or
sports. This plan is designed to eliminate calls, office visits and changes.
He is asking the Commission to tell them what information should be in
the document that is reasonable and be provided so that people will have
all information is included for a year.
Ms. Scherff added
information on what the City now provides for various teams. Commissioners
suggested document should be very clear on what city does provide in each
sport and what you are obligated to provide. Also indicate that individuals
could sign up for waiting lists. Director Bronzan asked for all to email
or call in any other suggestions they may come up with that would be helpful.
Commission Brown would like the information on the Internet.
Item No. 13. Discussion
on Skate Park grand opening ceremony (P. Scherff/K. DeSilva)
Ms. Scherff gave this report since Mr. DeSilva was on vacation. Chairperson
Rarey, and Commissioners Melloni and Cowling also attended the Skate Park
Grand Opening meeting. The grand opening ceremonies are set for November
3, 10:00 a.m. to 4:00 p.m., with the first two hours dedicated to open
skating and local skaters demonstrating their skills in various age groups.
The last ten minutes of each age group the kids get to go and do their
best trick. Roller blades will be a part of the display. Ms. Scherff said
that there had been previous meetings, but at the Tuesday meeting, they
pretty well set the schedule for the day. Schedule calls for 10:00 to
12:00 noon skaters in the four different age groups will demonstrate skills,
do a trick and prizes will be awarded either a raffle ticket, t-shirt
or something they can walk away with from the event. At noon will be the
ribbon cutting ceremony with the Mayor and he will acknowledge all those
who need to be acknowledged in the effort for the Skate Park. From 1:30
to 3:00 p.m. will be the professionals and semi-professional and integrate
some of this with the kids, either take them aside or teach them tricks,
and educate them about skate boarding and blading. Then at 3 p.m. there
will be the raffle of some very nice products. Staff is currently working
with food booth vendors and possibly DJ or some sort of music. Product
vendors will be there giving away product. Land Image, who is the architect,
has some skaters and they have some contacts with DJs who actually do
the kind of music the skaters like. Would like flyers out to schools.
Director Bronzan said after considerable discussion with staff it was
determined this should be definitely a City of Brentwood event, not an
emphasis to invite a lot of other communities.
There will be commemorative
t-shirts and you need to be there to get them. They can order more or
sell them at cost later if they wish. Several sizes being ordered for
all with a part in the planning and organizing the Skate Park. Parking
should not be a problem as the swimming pool will be closed and many of
the kids will hopefully come on their skateboards and blades.
Item No. 14. Discussion
and recommendation for project(s) to be funded through Proposition 12
State Park Bond Act Funds (J. Hansen).
Ms. Hansen reported that the per capita allocation is $210,000, and Roberti-ZBerg-Harris
(RZH) block grant allocation is $67,259. The next step in this grant or
bond process is completion of the actual application. As they move forward
the need is for a planned project or proposal of how they anticipate spending
the money within the guidelines. Staff has looked at various projects
around town and feel that City Park would be a good project since it does
not receive developers funds and is in grave need of upgrading,
especially in the area of ADA improvement. Staff recommends the restoration
and renovation of the City Park. They would do a whole master plan for
the park and include the ADA in that project. There is also a possibility
of including a Playground Restoration Grant which has already been applied
for and does require matching funds, so could take the Prop 12 funds and
parlay them into even more money if they can match funds, application
for initial Playground Grant was $50,000, and need $25,000 match for this
grant. This would include expansion, rubberizing surface and new equipment.
Additionally looking at a grant specifically for rubberized surfacing
where another $25,000 can be obtained. They would then have a significant
amount of money to make a lot of progress in the City Park. Staging also
has been considered. Vice-Chairperson Melloni asked about a survey of
the residents as to what they would like in the park. Ms. Hansen said
they could certainly include a community component to the grant application.
Director Bronzan feels
it is very important that they look at a complete renovation of the park
and possibly change area where playground equipment is now. Cornfest may
get involved also, cited need for shade trees, stage and other improvements.
A master plan could be developed and if necessary do it in stages or possibly
later on get more City funds. Vice-Chairperson Melloni asked about a permanent
stage or amphitheater with sound and light system.
moved that the Commission recommend that the Prop 12 State Park Bond Act
Funds be used for the renovation of the City Park. Lanny Brown seconded
the motion and motion carried unanimously.
Item No. 15. Discussion
on creek/park cleanup options (C.Bronzan).
Director Bronzan reported on the Park Cleanup Day. He thought it was very
successful for a first time venture. Would like to make it a yearly event
to coincide with the Coastal Cleanup, but would like to consider an adopt
a creek for the community. Signs could be put up for different organizations
to have different parts of the creek for their particular project. He
specifically mentioned Marsh Creek, Sand Creek, and Dry Creek. Regular
days could be planned for all groups to show up and clean all their areas.
Ms. Hansen also commented that it would be a good foundation for the tree
planting. The Commission said this was a good idea and asked Director
Bronzan to proceed with planning with staff.
Item No. 16. Update
on joint workshop with City Council regarding Park, Trail and Recreation
Master Plan scheduled for Tuesday October 23, 2001, at 6:00 p.m. (C. Bronzan).
Director Bronzan said this has already changed and the date now is November
13 at 6 p.m., since City Council had to change the date due to other time
sensitive matters. This will be the Master Plan with very few changes
from the original that the Commissioners have in their possession. After
the workshop, any changes recommended by City Council will then be incorporated
and put out for environmental document in December and should be approved
by January. Draft should be in Commissioners hands within two weeks. A
short summary of the changes has been put together so they will not have
to read the complete Master Plan.
Commissioner Cowling commented on an article he had read recently in the
National Geographic regarding mazes that farmers are creating in their
cornfields. He was wondering if something like this could be coordinated
with farmers at the Cornfest. He felt it would be a terrific draw. Discussions
of mazes in the area and how they are constructed, how large they have
to be and the types of mazes by all Commissioners. All felt this a good
idea and something to be looked into.
asked about doggy bags, need to have garbage cans for them. Director Bronzan
said yes, he will look into that, especially on Marsh Creek need more
cans. She also asked about the hitching posts at Summerwood. Director
Bronzan did not know the status, but will find out.
said she would like to see the parks go to sod rather than hydroseed.
She is very discouraged at what she is seeing, especially in the summertime.
Grupe Park has lots of weeds and already turning white. Director Bronzan
said this is a good topic to bring up at workshop with City Council.
Discussion of other
parks. Orchard Park coming up soon, looks very beautiful and approximate
date sometime in November. Discussion of problems with Grupe, poor landscaping
and watering. Also, lots of flooding in last rain. Kaufman & Broad
having an opening ceremony for their park soon. Director Bronzan says
they have a full work plan on all parks and are working on problem areas.
REQUEST FOR FUTURE
AGENDA ITEMS: None
Chairperson requested a motion to adjourn the meeting at 8:57 p.m. Vice-Chairperson
Melloni moved the meeting be adjourned, Chairperson Rarey seconded and
motion carried unanimously.
Betty Jo Whincup