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PARKS & RECREATION COMMISSION
REGULAR MEETING MINUTES
September 27, 2001 at 7:00 p.m.
City Council Chambers
734 Third Street
Brentwood, CA 94513

CALL TO ORDER: The meeting was called to order by Chairperson Karen Rarey at 7:02 p.m.

ROLL CALL: Present were Chairperson Karen Rarey, Vice-Chairperson Jan Melloni, and Commissioners Lanny Brown and Jeff Cowling. Others present included Craig Bronzan, Director of Parks and Recreation; Tammy Homan, Administrative Secretary; Poldina Scherff, Recreation Services Supervisor; and Janet Hansen, Park Planner. Director Bronzan reported that Scott Shepherd had emailed his resignation as he has moved out of the Brentwood area.

PRESENTATIONS:
Traffic Calming Measures (Sam Peiris, Associate Engineer)
Mr. Peiris was introduced by Director Bronzan. He gave a PowerPoint presentation on the various types of traffic calming devices and how they can be used in various situations to slow or redirect traffic. Different types of speed bumps, portable speed bumps and speed cushions were shown and demonstrated where and in what situations they would be the most useful. Throughout the presentation Mr. Peiris also answered questions and comments by the Commissioners regarding the different types of devices. He indicated where the various devices are in use in different parts of the city. He explained it is a good tool if used properly and generally enhances pedestrian and bicycle traffic in residential neighborhoods. 

Commissioner Cowling commented on an area at Apricot and Sunflower, he said that the builder was supposed to put in a stamped crosswalk, different color delineating crosswalk, and this was not done. He said that when he was on the Planning Commission this was one of the conditions the builder was required to comply with when building the area. Mr. Peiris said he will check that out. Chairperson Rarey commented on the pop out curbs and said she would like to see them in all of the parks as it does slow down traffic, which makes it safer for the children. He said this would have to be done case-by-case and depend on the traffic in the area. Director Bronzan said that in most cases they are getting to the parks before the roads are done, so the commission looks at these at that time. He also suggested that they could look at these park traffic situations on a case-by-case basis and bring Mr. Peiris in, the Commission could make a recommendation on what they want in the park and then use his expertise to determine ways to do that or identify situations further. Chairperson Rarey thanked Mr. Peiris for his time.

AGENDA REVIEW: No comments or changes.

CITIZENS COMMENTS: None.

CONSENT CALENDAR:
Item No. 1. Approve minutes of regular meeting of August 23, 2001.
Item No. 2. Accept staff report from Park Services Manager and Park Landscape Supervisor.
Item No. 3. Accept staff report from Recreation Services Supervisors.
Item No. 4. Accept staff report from Park Planner.
Item No. 5. Accept Recreation, Parks and Community Services Newsletter.
Item No. 6. Accept update on naming of parks action from City Council (K. DeSilva).
Item No. 7. Accept update on Aquatic Complex users group meeting (S. Barry).
Item No. 8. Accept results from the evaluation of 2001 Biddy Outdoor Soccer (P. Scherff).
Item No. 9. Accept written report on California Coast/Creek Cleanup (K. DeSilva).
Item No. 10. Approve East Contra Costa County Bikeway Plan and recommend to City Council
(J. Hansen).

Commissioner Cowling requested to pull Item No. 10 for further discussion. Commissioner Brown moved to approve Items 1-9 on the Consent Calendar. Vice-Chairperson Melloni seconded the motion and motion carried unanimously.

Commissioner Cowling said he was confused about map areas in figures 1, 2, and 3. Ms. Hansen pulled her maps and after some discussion and all commissioners looking at the maps in question he decided the maps were correct. Commissioner Cowling them moved that Item No. 10 be approved and recommended to City Council. Commissioner Brown seconded and motion carried unanimously.

SCHEDULED MATTERS:

Item No. 11. Discussion and approval of Community Tree Planting Grant (J. Hansen)
Ms. Hansen presented the report in the Commissioner’s packets and said that Karen Wahl, Grant Coordinator in the Engineering Department, working with Director Bronzan and Ken DeSilva, Ms. Hansen applied for a Community Tree Planting Grant from the National Tree Trust in June, and as the second part of the grant application initially submitted, additional information has been requested. Therefore, a copy of the grant application is presented to you and asking for approval to proceed with the overall application. One component of the grant is community participation in the planting. So when they are awarded the grant and the tree seedlings are shipped, then they need to organize community groups to actually plant the trees into the containers. Mr. DeSilva thought around Arbor Day would be a good time to do this and organize the effort with Boy Scouts and Girl Scouts, and any other community groups the Commissioners may be aware of. Arbor Day is April 22nd. There are some requirements within the grant. They will ship the trees ahead of time anywhere between January to the end of April for this area of the country. The seedlings will just be little rooted cuttings or seedlings and the plan is to plant them in one gallon size cans. The grant application asked for particular types of trees that perform well in different woods or our climate. Ms. Hansen said they had asked for specific types of trees, especially good for Marsh Creek or other creek revegetation. After they have been planted and grown enough to be planted in the wild, this would be another opportunity for service groups to get involved. The request is for 500 seedlings in all. Commissioner Brown moved to approve the Community Tree Planting Grant, Vice-Chairperson Melloni seconded, all were in favor, motion carried.

At this point Director Bronzan added that they for the types of volunteer groups they had indicated the Parks and Recreation, Art, and Youth Commissions. He feels this is an opportunity for them to start growing their own trees. All the trees will be planted and cared for at the Waste Water Treatment Plant where they are providing space in the back in a secure area. Water will be there to use and not a cost other than time and volunteers.

Item No. 12. Discussion regarding dissemination of information for youth and adult sports programs (C. Bronzan)
He described a plan he is requesting of the staff to organize the sports program so that a document would go out in January, listing all of the youth and adult sports programs that are going to be happening during the upcoming year. He said he realizes that some things change, depending on weather, but he is hoping to get a brochure or document that would require the staff to forward plan all sports for an entire year. This document would delineate when sign ups are, the deadlines, fees, managers meeting, playoffs, whatever is involved in a single sport so all information necessary for a participant throughout the year in various leagues or sports. This plan is designed to eliminate calls, office visits and changes. He is asking the Commission to tell them what information should be in the document that is reasonable and be provided so that people will have all information is included for a year. 

Ms. Scherff added information on what the City now provides for various teams. Commissioners suggested document should be very clear on what city does provide in each sport and what you are obligated to provide. Also indicate that individuals could sign up for waiting lists. Director Bronzan asked for all to email or call in any other suggestions they may come up with that would be helpful. Commission Brown would like the information on the Internet.

Item No. 13. Discussion on Skate Park grand opening ceremony (P. Scherff/K. DeSilva)
Ms. Scherff gave this report since Mr. DeSilva was on vacation. Chairperson Rarey, and Commissioners Melloni and Cowling also attended the Skate Park Grand Opening meeting. The grand opening ceremonies are set for November 3, 10:00 a.m. to 4:00 p.m., with the first two hours dedicated to open skating and local skaters demonstrating their skills in various age groups. The last ten minutes of each age group the kids get to go and do their best trick. Roller blades will be a part of the display. Ms. Scherff said that there had been previous meetings, but at the Tuesday meeting, they pretty well set the schedule for the day. Schedule calls for 10:00 to 12:00 noon skaters in the four different age groups will demonstrate skills, do a trick and prizes will be awarded either a raffle ticket, t-shirt or something they can walk away with from the event. At noon will be the ribbon cutting ceremony with the Mayor and he will acknowledge all those who need to be acknowledged in the effort for the Skate Park. From 1:30 to 3:00 p.m. will be the professionals and semi-professional and integrate some of this with the kids, either take them aside or teach them tricks, and educate them about skate boarding and blading. Then at 3 p.m. there will be the raffle of some very nice products. Staff is currently working with food booth vendors and possibly DJ or some sort of music. Product vendors will be there giving away product. Land Image, who is the architect, has some skaters and they have some contacts with DJs who actually do the kind of music the skaters like. Would like flyers out to schools. Director Bronzan said after considerable discussion with staff it was determined this should be definitely a City of Brentwood event, not an emphasis to invite a lot of other communities. 

There will be commemorative t-shirts and you need to be there to get them. They can order more or sell them at cost later if they wish. Several sizes being ordered for all with a part in the planning and organizing the Skate Park. Parking should not be a problem as the swimming pool will be closed and many of the kids will hopefully come on their skateboards and blades.

Item No. 14. Discussion and recommendation for project(s) to be funded through Proposition 12 State Park Bond Act Funds (J. Hansen).
Ms. Hansen reported that the per capita allocation is $210,000, and Roberti-Z’Berg-Harris (RZH) block grant allocation is $67,259. The next step in this grant or bond process is completion of the actual application. As they move forward the need is for a planned project or proposal of how they anticipate spending the money within the guidelines. Staff has looked at various projects around town and feel that City Park would be a good project since it does not receive developer’s funds and is in grave need of upgrading, especially in the area of ADA improvement. Staff recommends the restoration and renovation of the City Park. They would do a whole master plan for the park and include the ADA in that project. There is also a possibility of including a Playground Restoration Grant which has already been applied for and does require matching funds, so could take the Prop 12 funds and parlay them into even more money if they can match funds, application for initial Playground Grant was $50,000, and need $25,000 match for this grant. This would include expansion, rubberizing surface and new equipment. Additionally looking at a grant specifically for rubberized surfacing where another $25,000 can be obtained. They would then have a significant amount of money to make a lot of progress in the City Park. Staging also has been considered. Vice-Chairperson Melloni asked about a survey of the residents as to what they would like in the park. Ms. Hansen said they could certainly include a community component to the grant application. 

Director Bronzan feels it is very important that they look at a complete renovation of the park and possibly change area where playground equipment is now. Cornfest may get involved also, cited need for shade trees, stage and other improvements. A master plan could be developed and if necessary do it in stages or possibly later on get more City funds. Vice-Chairperson Melloni asked about a permanent stage or amphitheater with sound and light system. 

Commissioner Cowling moved that the Commission recommend that the Prop 12 State Park Bond Act Funds be used for the renovation of the City Park. Lanny Brown seconded the motion and motion carried unanimously.

Item No. 15. Discussion on creek/park cleanup options (C.Bronzan).
Director Bronzan reported on the Park Cleanup Day. He thought it was very successful for a first time venture. Would like to make it a yearly event to coincide with the Coastal Cleanup, but would like to consider an “adopt a creek” for the community. Signs could be put up for different organizations to have different parts of the creek for their particular project. He specifically mentioned Marsh Creek, Sand Creek, and Dry Creek. Regular days could be planned for all groups to show up and clean all their areas. Ms. Hansen also commented that it would be a good foundation for the tree planting. The Commission said this was a good idea and asked Director Bronzan to proceed with planning with staff. 

Item No. 16. Update on joint workshop with City Council regarding Park, Trail and Recreation Master Plan scheduled for Tuesday October 23, 2001, at 6:00 p.m. (C. Bronzan).
Director Bronzan said this has already changed and the date now is November 13 at 6 p.m., since City Council had to change the date due to other time sensitive matters. This will be the Master Plan with very few changes from the original that the Commissioners have in their possession. After the workshop, any changes recommended by City Council will then be incorporated and put out for environmental document in December and should be approved by January. Draft should be in Commissioners hands within two weeks. A short summary of the changes has been put together so they will not have to read the complete Master Plan. 

CITIZENS COMMENTS: None

COMMISSIONER COMMENTS:
Commissioner Cowling commented on an article he had read recently in the National Geographic regarding mazes that farmers are creating in their cornfields. He was wondering if something like this could be coordinated with farmers at the Cornfest. He felt it would be a terrific draw. Discussions of mazes in the area and how they are constructed, how large they have to be and the types of mazes by all Commissioners. All felt this a good idea and something to be looked into. 

Vice-Chairperson Melloni asked about doggy bags, need to have garbage cans for them. Director Bronzan said yes, he will look into that, especially on Marsh Creek need more cans. She also asked about the hitching posts at Summerwood. Director Bronzan did not know the status, but will find out. 

Chairperson Rarey said she would like to see the parks go to sod rather than hydroseed. She is very discouraged at what she is seeing, especially in the summertime. Grupe Park has lots of weeds and already turning white. Director Bronzan said this is a good topic to bring up at workshop with City Council. 

Discussion of other parks. Orchard Park coming up soon, looks very beautiful and approximate date sometime in November. Discussion of problems with Grupe, poor landscaping and watering. Also, lots of flooding in last rain. Kaufman & Broad having an opening ceremony for their park soon. Director Bronzan says they have a full work plan on all parks and are working on problem areas. 

REQUEST FOR FUTURE AGENDA ITEMS: None

ADJOURNMENT:
Chairperson requested a motion to adjourn the meeting at 8:57 p.m. Vice-Chairperson Melloni moved the meeting be adjourned, Chairperson Rarey seconded and motion carried unanimously.

Respectfully submitted,

Betty Jo Whincup
Minutes Recorder

City of Brentwood Park and Recreation Commission
35 Oak Street
Brentwood, CA 94513
(925) 516-5444
Fax (925)516-5445